ZipRecruiter

Log In

1

Executive Office Assistant Jobs in Indiana (NOW HIRING)

Ivy Tech

Executive Office Coordinator

Noblesville, IN · On-site

$25.50 - $34.50/hr

General Purpose: The Executive Office Coordinator provides executive-level administrative and ... Development and Marketing Support * Assist Development and Marketing with events, to include ...

Ivy Tech

Executive Office Coordinator

Noblesville, IN · On-site

$25.50 - $34.50/hr

General Purpose: The Executive Office Coordinator provides executive-level administrative and ... Development and Marketing Support * Assist Development and Marketing with events, to include ...

Socket.dev

Executive Office Administrator

Indianapolis, IN · On-site

$55 - $75/hr

The Executive Office Administrator is a critical role and we are looking for someone who is ... Facilities Assistance: Assist with addressing facilities-related issues and tasks, ensuring a well ...

New

Levisonics Inc

Administrative Office Assistant

Fishers, IN · On-site

$15.75 - $20.75/hr

Provide executive-level support to senior management, including managing calendars, arranging ... Maintain office cleanliness and organization. * Assist with special projects and other duties as ...

Levisonics, Inc.

Administrative Office Assistant

Fishers, IN · On-site

$15.75 - $20.50/hr

Provide executive-level support to senior management, including managing calendars, arranging ... Maintain office cleanliness and organization. * Assist with special projects and other duties as ...

next page

Showing results 1-20

All JobsOffice JobsExecutive Office Assistant JobsExecutive Office Assistant Jobs in Indiana

Executive Office Assistant information

See Indiana salary details

$28.5K

$61.3K

$97.5K

How much do executive office assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for executive office assistant in Indiana is $61,334.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,600.00 and $71,400.00 per year, depending on experience, location, and employer.

What is an executive office assistant?

Executive Office Assistants are professionals who provide high-level administrative support to executives or senior management within an organization. Their responsibilities typically include managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential information. They play a crucial role in ensuring the smooth operation of executive offices by anticipating needs, prioritizing tasks, and facilitating effective communication. Executive Office Assistants often act as a liaison between executives and other staff or external partners.

What are the key skills and qualifications needed to thrive as an executive office assistant?

To thrive as an Executive Office Assistant, you need excellent organizational skills, attention to detail, and proficiency in office management, usually supported by experience or a relevant administrative qualification. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and document management systems is typically required. Strong interpersonal skills, discretion, and the ability to multitask enable you to support executives efficiently and maintain professionalism. These abilities ensure smooth office operations, effective executive support, and a well-organized work environment.

What are some common challenges executive office assistants face when managing multiple priorities, and how can they effectively address them?

Executive Office Assistants often juggle a variety of tasks, such as scheduling meetings, handling correspondence, and supporting executive-level projects, all with tight deadlines. Balancing these responsibilities can be challenging, especially when priorities shift quickly. Effective strategies include maintaining a well-organized calendar, proactively communicating with team members and executives, and using digital tools to set reminders and track progress. Staying adaptable and regularly reassessing priorities can help ensure that urgent tasks are addressed without compromising overall workflow.

What is the difference between Executive Office Assistant vs Administrative Assistant?

AspectExecutive Office AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles prefer associate's or bachelor'sHigh school diploma; some roles may prefer associate's or bachelor's
Work EnvironmentSupports executives, often in corporate or professional settingsSupports teams or departments, in various office environments
Employer & Industry UsageCommon in corporate, legal, or financial sectorsWidely used across industries including education, healthcare, and business
Search & Comparison IntentOften compared for higher-level support roles with more responsibilitiesMore general support role, less focus on executive-level tasks

The Executive Office Assistant typically provides specialized support to executives, handling complex scheduling, correspondence, and confidential tasks. In contrast, an Administrative Assistant offers broader administrative support to teams or departments. While both roles require strong organizational skills and similar credentials, the Executive Office Assistant usually operates in more senior, high-pressure environments supporting top management.

How much should an executive office assistant get paid?

The average salary for an executive office assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the most commonly searched types of Executive Office jobs in Indiana?

The most popular types of Executive Office jobs in Indiana are:

What cities in Indiana are hiring for Executive Office Assistant jobs?

Cities in Indiana with the most Executive Office Assistant job openings:

Executive Office Assistant jobs near you
Infographic showing various Executive Office Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $61,334 per year, or $29.5 per hour.

Executive Office Coordinator

Ivy Tech

Noblesville, IN • On-site

$25.50 - $34.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

General Purpose: The Executive Office Coordinator provides executive-level administrative and operational support to the Hamilton County Campus Chancellor, ensuring the effective operations of the Chancellor's office. This highly visible position requires skilled judgement, discretion, organizational skills, and the ability to manage multiple priorities at one time. In addition to supporting the Chancellor, the Executive Office Coordinator also provides administrative support to the Executive Director for Development and Marketing (EDDM). The Executive Office Coordinator serves as a liaison to campus employees, students, community partners and leaders, donors, and members of the Campus Board of Trustees while maintaining the highest standards of professionalism and confidentiality.
Major Responsibilities:
Chancellor Support
  • Serve as a trusted member of the Chancellor's leadership team.
  • Coordinate the daily operations of the Office of the Chancellor and serve as the initial point of contact for the office
  • During the Chancellor's absence, use initiative and judgement to take action or refer matters requiring attention are handled in a manner that minimizes the effect of the absence.
  • Support Commencement, Convocation, leadership retreats, and other special events as assigned by the Chancellor.
  • Execute strategic campus initiatives as assigned by the Chancellor, to include project management and assurance of alignment with campus and College strategic goals and concurrent initiatives.
  • Participate in campus standing or ad hoc committees at the appointment of the Chancellor.

Communication and Relationship Management
  • Oversee communications from the Office of the Chancellor: assess and evaluate documents and requests to determine routing or response; prepare and distribute communication from the Chancellor to internal and external constituents.
  • Prepare documents, slides, and reports as assigned by the Chancellor.
  • Maintain up-to-date contact list for the Office of the Chancellor.

Board and Leadership Support
  • Act as a liaison to the board for the Chancellor's cabinet.
  • Prepare bi-monthly board meeting to include preparing slides, documents, and agendas; schedule meetings; prepare meeting rooms; and ensure required announcements are posted.
  • Maintain accurate contact information for the campus board.
  • Complete accurate meeting minutes and distribute minutes.

Development and Marketing Support
  • Assist Development and Marketing with events, to include ordering food and supplies, reserving rooms, set-up, and tear down.

Administrative Support for Both Offices
  • Coordinate the Chancellor's and the EDDM's schedule, to include meeting preparations and pre-meeting briefings and completion of travel arrangements, reservations, registrations, and other forms.
  • Process Chancellor's office and Development and Marketing purchase requisitions and track invoices and payments for the Chancellor and EDDM.
  • In collaboration with other administrative staff, maintain a welcoming and consistent presence in the administrative office suite: know and communicate important functions occurring on campus, coordinate office presence, cross-train to provide back-up, distribution of mail, and welcoming guests who are meeting in the administrative office suite or board room.
  • Serve as the campus's back-up for room reservation CDA.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
Qualifications:
  • Associate degree and 3-5 years' work experience in an executive setting or a combination of education, training, industry certifications, and relevant work experience will be considered.
  • Must have excellent communication, interpersonal, and organizational skills.
  • Must demonstrate ability to work collaboratively with constituents from all areas of the college.
  • Demonstrated experience planning and conducting several concurrent projects with minimal supervision.
  • Demonstrated experience maintaining confidentiality of sensitive information.
  • Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Preferred:
  • Experience supporting executive leadership and boards.
  • Experience coordinating executive-level meetings and events.

Working Conditions:
  • Primarily office-based with occasional evening and weekend commitments for Board meetings, Foundation events, donor functions, commencements, and community activities.
  • Occasional travel required to community locations.
  • Ability to sit for extended periods of time and to occasionally lift up to 25 pounds.

Supervision Received: Chancellor
Supervision Given: Student workers
Salary: The annual salary range for this position is $51,000 - $53,000
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
  • Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
  • Dental plan with no-cost preventive services and coverage for orthodontia
  • Vision plan with low-cost exams and allowances for glasses or contact lenses
  • Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
  • Wellness program with opportunities to earn $250 in Wellness Rewards
  • Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security
  • 10% employer retirement contribution, fully vested after two years
  • Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
  • Short-term and long-term disability benefits

Educational Benefits
  • Fee remission for employees, spouses, and dependent children
  • Tuition assistance for undergraduate, graduate, and doctoral programs
  • Paid professional development opportunities

Work-Life Balance
  • Generous paid time off, including vacation, sick leave, holidays, and winter recess
  • Flexible work arrangements where available
  • Paid childbirth recovery leave (8 weeks)
  • Paid parental leave (4 weeks)

Additional Perks
  • Eligibility for Public Service Loan Forgiveness
  • Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future-because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Apply