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Job Title:

Executive Admin Assistant 1 - (Confidential Secretary)

Job Requisition ID:

JR0000000870

Number of Openings:

0

Shift:

Day (United States of America)

Compensation Details:

$57,250

Job Description:

Job Vacancy Announcement: Executive Admin Assistant 1 (Confidential Secretary)

Headquarters - Human Resources

Pay Grade - L
Job Code - GSP141

Salary - $57,250.00

The Georgia Department of Public Safety (DPS) oversees the day-to-day operations of the Georgia State Patrol (GSP), Capitol Police, and the Commercial Vehicle Enforcement Division (CVE). We are seeking a highly organized and professional Executive Administrative Assistantto provide executive-level administrative support to the Human Resources Director.

The Human Resources Division delivers comprehensive human resources services to more than 1,600 employees statewide. This position plays a key role in supporting Human Resources and coordinating a wide range of administrative, operational, and special projects. This position is ideal for a highly organized professional who enjoys anticipating needs and solving problems and working in a fast-paced, team-oriented environment.

Key responsibilities:

• Provides executive level administrative support to the Human Resources Director and administrative support to the other Human Resources Division staff.
• Maintains the confidentiality of sensitive personnel, payroll, and organizational information while exercising sound judgment and discretion.
• Reviews and prioritizes incoming correspondence for the Human Resources Director, routes items appropriately, and prepares or coordinates responses as directed.
• Assists the Human Resources Director with planning, coordinating, and completing routine administrative activities and special projects.
• Serves as a primary point of contact for employees, applicants, and the public by providing courteous, timely, and accurate information and administrative assistance.
• Addresses employee and customer concerns in a timely, courteous, and professional manner, resolving issues whenever possible and referring matters as appropriate.
• Prepares, scans, labels, distributes, and maintains documents and electronic files to support departmental operations.
• Monitors office supply inventory, determines needs, and orders supplies in accordance with agency policies and procedures.
• Schedules appointments, maintains calendars, coordinates meetings, and assists with meeting preparation and follow-up as needed.
• Works collaboratively with the Human Resources Director and staff to support efficient office processes and the effective delivery of Human Resources services.

Preferred Qualifications:

• Knowledge and experience in the use of the Internet; E-mail; Microsoft Office Suite, particularly Word, PowerPoint, Excel and Access.
• Successful experience dealing with issues, situations and documents of a sensitive and/or confidential nature.
• Experience in an office setting with excellent customer service skills.
• Previous state government experience.
• Previous experience working in a Human Resources office.
• Experience with Workday or PeopleSoft.

This is an unclassified position unless filled by a classified employee. Only applicants chosen for interview will be contacted.

For more information about this job contact:

Human Resources Division

404-624-7553 oremployment@gsp.net

Minimum Qualifications:

High School diploma/GED and two (2) years of professional-level job-related experience working in an administration-related field.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.