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Executive Expense Administrator Jobs (NOW HIRING)

Addison Group

Concur Administrator

Schiller Park, IL · On-site

$85K - $100K/yr

Position Overview We are seeking an experienced Concur / Expense Administrator to lead the ... Senior Executive team members. * Lead financial oversight of our T&E spending by creating and ...

CFS

Executive Admin

Denver, CO · On-site

$75K - $85K/yr

... and expense platforms in a professional setting • Opportunity to grow within a stable, well ... Executive Admin to the CEO is essential Key Responsibilities for the Executive Admin to the CEO: ...

LHH US

Executive Assistant

Valley Springs, CA · On-site

$33 - $36/hr

Process executive expense reports and reimbursement requests. * Coordinate Board of Directors and ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

BayOne Solutions

Executive Administrator

San Jose, CA · On-site

... information and documentation on Admin Page on Sharepoint • Create and share process ... expense reports for Executives and other assigned DH's • Track and file expense receipts • ...

LHH US

Executive Assistant

Valley Springs, CA · On-site

$33 - $36/hr

Process executive expense reports and reimbursement requests. * Coordinate Board of Directors and ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

BWXT Technologies

Executive Administrator

Oak Ridge, TN · On-site

$60K - $90K/yr

Executive Administrator Position Overview: As the Executive Administrator for BWXT Enrichment ... expense reports. * Supports executive and committee governance activities, including meeting ...

The French Agency

Executive Admin Assistant

Norwalk, CA · On-site

$75K - $95K/yr

Manage executive expense reports and administrative documentation. * Act as the first point of contact for executive communications, responding appropriately and exercising sound judgment when ...

Century Group

Executive Administrator

Los Angeles, CA · On-site

$90K - $110K/yr

Century Group is partnering with a client that is seeking an Executive Administrator to join their ... Familiarity with expense reporting and budgeting processes. REF #51563 #LI-DD1

XPERTECHS

Executive Administrator

Columbia, MD

... Executive Administrator to support our executive leadership team while overseeing the day-to-day ... Coordinate travel arrangements, itineraries, and expense support for leadership. * Handle ...

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Executive Expense Administrator information

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$31.5K

$76.7K

$138.5K

How much do executive expense administrator jobs pay per year?

As of Aug 10, 2026, the average yearly pay for executive expense administrator in the United States is $76,731.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $86,500.00 per year, depending on experience, location, and employer.

How does an executive expense administrator typically collaborate with other departments to ensure accurate expense reporting?

An Executive Expense Administrator frequently works with finance, accounting, and executive support teams to ensure all expenses are properly documented and compliant with company policies. This collaboration often involves clarifying expense guidelines, resolving discrepancies, and facilitating timely reimbursements. Open communication and attention to detail are key, as the role requires coordinating with various stakeholders to collect receipts, verify approvals, and address any questions that arise during expense audits.

What is the difference between Executive Expense Administrator vs Administrative Assistant?

AspectExecutive Expense AdministratorAdministrative Assistant
Primary RoleManaging and processing executive expense reports and budgetsProviding general administrative support to teams and management
Required SkillsExpense management, financial software, attention to detailScheduling, correspondence, office organization
Work EnvironmentCorporate offices, finance departmentsVarious office settings, departments
CertificationsOften preferred: bookkeeping or finance certificationsNone typically required

While both roles support office functions, the Executive Expense Administrator specializes in managing executive expenses and financial documentation, requiring financial skills and attention to detail. The Administrative Assistant provides broader administrative support, focusing on general office tasks. Understanding these differences helps clarify career paths and job expectations in corporate environments.

What are the key skills and qualifications needed to thrive as an executive expense administrator, and why are they important?

To thrive as an Executive Expense Administrator, you need strong organizational skills, meticulous attention to detail, and experience with expense reporting, typically backed by a degree in business or accounting. Familiarity with expense management software such as Concur, SAP, or Expensify, and proficiency in Microsoft Excel are commonly required. Exceptional communication, discretion, and problem-solving abilities help you efficiently support executives and maintain confidentiality. These skills ensure accurate financial processing, compliance with company policies, and seamless administrative support for executive teams.

What is an executive expense administrator?

Executive Expense Administrators are professionals responsible for managing, processing, and auditing expense reports for executive-level staff within an organization. Their duties typically include ensuring compliance with company policies, verifying receipts, preparing expense reports, and assisting executives with travel and business expense documentation. They play a crucial role in maintaining financial accuracy and supporting efficient reimbursement processes for senior leadership. This position often requires strong organizational skills, attention to detail, and discretion due to the sensitive nature of executive expenses.
What cities are hiring for Executive Expense Administrator jobs? Cities with the most Executive Expense Administrator job openings:
What are the most commonly searched types of Expense Administrator jobs? The most popular types of Expense Administrator jobs are:
What states have the most Executive Expense Administrator jobs? States with the most job openings for Executive Expense Administrator jobs include:
Executive Expense Administrator jobs near you

Concur Administrator

Addison Group

Schiller Park, IL • On-site

$85K - $100K/yr

Other

Medical, Dental, Vision, Retirement

Re-posted 9 days ago

Job description

Position: Concur Administrator

Location: Chicago, IL

Pay: $85,000 - $100,000 / year

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Position Overview 

We are seeking an experienced Concur / Expense Administrator to lead the administration, optimization, and continuous improvement of our SAP Concur environment. This role will focus on driving T&E compliance, improving the user experience, supporting expense auditing and reporting initiatives, identifying cost savings opportunities, and managing corporate card administration processes. 

The ideal candidate will possess strong functional expertise in Concur Expense, a solid understanding of corporate travel and expense policies, experience supporting audit/compliance programs, and the ability to partner effectively with stakeholders across Finance, Shared Services, Procurement, HR, and business operations.

This role will also provide leadership and oversight to one direct report supporting day-to-day expense administration activities.

Key Job Responsibilities   

Concur Administration and Optimization

•      Serve as the primary administrator for the company’s SAP Concur Expense environment. 

•      Configure and maintain expense policies, audit rules, workflows, expense types, approval hierarchies, user permissions, and system settings. 

•      Drive continuous improvement initiatives focused on automation, policy compliance, user experience, and operational efficiency. 

•      Partner with internal stakeholders and third-party providers to evaluate and implement system enhancements and new functionality. 

•      Support integrations between Concur and related systems including ERP, HRIS, travel booking tools, and card providers. 

•      Develop and maintain system documentation, SOPs, training materials, and knowledge articles

Compliance, Auditing, Reporting, Analytics & Financial Oversight

•      Support and enhance expense auditing processes to ensure compliance with company policy and internal controls; while managing bandwidth and risk

•      Analyze expense trends, policy violations, duplicate submissions, out-of-policy spend, and high-risk transactions. 

•      Partner with Finance, Audit, and Compliance teams on audit requests, reporting, and remediation activities. 

•      Assist with the administration and optimization of Concur audit tools and workflows, including targeted audit strategies. 

•      Monitor compliance metrics and recommend policy or process improvements to reduce risk and drive accountability.

•      Develop, maintain and enhance key operational/performance KPI’s and reporting for FP&A and Senior Executive team members. 

•      Lead financial oversight of our T&E spending by creating and developing key strategic reports in Expense Program to provide actionable insights into T&E spend, trends, compliance rates, and savings opportunities 

Training, Communication and Change Management

•      Design and delivery training for employees, approvers, and auditors 

•      Own T&E related communications, including policy updates, system enhancements and best practice guidance to internal customers.

•      Oversee internal company Connect Pages for updates, compliance, and overall relevancy of information.

 Job Requirements  

•      BA/BS degree in Accounting/Finance or equivalent relevant experience

•      4+ years of Accounts Payable and/or Travel & Expense, including hands on Concur experience; w/ previous supervisor/lead experience preferred 

•      Must have strong customer service background 

•      Ability to manage multiple tasks with strict deadlines 

•      Excellent verbal and written communication skills 

•      Proficiency in Microsoft Office applications with strong working knowledge of advanced Excel functions 

•      Continuous improvement attitude; ability to seek out opportunities to implement best practices 

•      Highly motivated, self-directed, and performance driven 

•      Must have strong attention to detail, and thrive in a fast-paced environment 

Competencies (by Core Values) 

•      Communicates Effectively  

•      Drive Quality Results  

•      Hospitality  

•      Optimized Work Processes  

•      Action Oriented  

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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