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Executive Expense Administrator Jobs (NOW HIRING)

Avcend

Executive Admin Assistant 4

Plano, TX · On-site

$42/hr

Executive Admin Assistant 4 - Plano, TX (Onsite) We are hiring an experienced Executive Admin ... Handle executive expense reports and administrative requests. * Support employee onboarding ...

SumBridge

Executive Assistant - Finance

Seattle, WA · Hybrid

$43.27 - $55.29/hr

This is more than admin support -- you'll coordinate executive priorities, manage communications ... Prepare and reconcile executive expense reports * Handle executive communications, correspondence ...

SumBridge

Executive Assistant - Finance

Seattle, WA · On-site

$43.27 - $55.29/hr

This is more than admin support - you'll coordinate executive priorities, manage communications ... Prepare and reconcile executive expense reports * Handle executive communications, correspondence ...

Addison Group

Concur Administrator

Schiller Park, IL · On-site

$85K - $100K/yr

Position Overview We are seeking an experienced Concur / Expense Administrator to lead the ... Senior Executive team members. * Lead financial oversight of our T&E spending by creating and ...

Belcan

Executive Assistant

Pittsburgh, PA · On-site

$25/hr

Senior Executive Administrator - CFO & Investor Relations Location: Pittsburgh, PA 15272 Duration ... Travel and Expense Management • Coordinate domestic and international travel arrangements ...

BayOne Solutions

Executive Administrator

San Jose, CA · On-site

... information and documentation on Admin Page on Sharepoint • Create and share process ... expense reports for Executives and other assigned DH's • Track and file expense receipts • ...

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Executive Expense Administrator information

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$76.7K

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How much do executive expense administrator jobs pay per year?

As of Aug 31, 2026, the average yearly pay for executive expense administrator in the United States is $76,731.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $86,500.00 per year, depending on experience, location, and employer.

What is an executive expense administrator?

Executive Expense Administrators are professionals responsible for managing, processing, and auditing expense reports for executive-level staff within an organization. Their duties typically include ensuring compliance with company policies, verifying receipts, preparing expense reports, and assisting executives with travel and business expense documentation. They play a crucial role in maintaining financial accuracy and supporting efficient reimbursement processes for senior leadership. This position often requires strong organizational skills, attention to detail, and discretion due to the sensitive nature of executive expenses.

How does an executive expense administrator typically collaborate with other departments to ensure accurate expense reporting?

An Executive Expense Administrator frequently works with finance, accounting, and executive support teams to ensure all expenses are properly documented and compliant with company policies. This collaboration often involves clarifying expense guidelines, resolving discrepancies, and facilitating timely reimbursements. Open communication and attention to detail are key, as the role requires coordinating with various stakeholders to collect receipts, verify approvals, and address any questions that arise during expense audits.

What are the key skills and qualifications needed to thrive as an executive expense administrator, and why are they important?

To thrive as an Executive Expense Administrator, you need strong organizational skills, meticulous attention to detail, and experience with expense reporting, typically backed by a degree in business or accounting. Familiarity with expense management software such as Concur, SAP, or Expensify, and proficiency in Microsoft Excel are commonly required. Exceptional communication, discretion, and problem-solving abilities help you efficiently support executives and maintain confidentiality. These skills ensure accurate financial processing, compliance with company policies, and seamless administrative support for executive teams.

What is the difference between Executive Expense Administrator vs Administrative Assistant?

AspectExecutive Expense AdministratorAdministrative Assistant
Primary RoleManaging and processing executive expense reports and budgetsProviding general administrative support to teams and management
Required SkillsExpense management, financial software, attention to detailScheduling, correspondence, office organization
Work EnvironmentCorporate offices, finance departmentsVarious office settings, departments
CertificationsOften preferred: bookkeeping or finance certificationsNone typically required

While both roles support office functions, the Executive Expense Administrator specializes in managing executive expenses and financial documentation, requiring financial skills and attention to detail. The Administrative Assistant provides broader administrative support, focusing on general office tasks. Understanding these differences helps clarify career paths and job expectations in corporate environments.

What cities are hiring for Executive Expense Administrator jobs?

Cities with the most Executive Expense Administrator job openings:

What are the most commonly searched types of Expense Administrator jobs?

The most popular types of Expense Administrator jobs are:

What states have the most Executive Expense Administrator jobs?

States with the most job openings for Executive Expense Administrator jobs include:

Executive Expense Administrator jobs near you

Executive Admin Assistant 4

Plano, TX • On-site

Avcend
Analytics and Business Intelligence Systems • 51 - 200 employees
Learn more about Avcendexternal

$42/hr

Contractor

Re-posted 29 days ago

Job description

 Executive Admin Assistant 4 – Plano, TX (Onsite)

We are hiring an experienced Executive Admin Assistant 4 for a 12-month onsite contract opportunity in Plano, TX.

Position Details:

  • Job Title: Executive Admin Assistant 4

  • Request ID: 17870-1

  • Location: Plano, TX

  • Pay Rate: $42/hr on W2

  • Duration: 12 Months

  • Work Schedule: Fully Onsite

Key Responsibilities:

  • Provide high-level administrative support to executives and leadership teams.

  • Manage complex executive calendars, appointments, and meeting conflicts.

  • Coordinate travel arrangements, meetings, agendas, and events.

  • Review invoices, reports, memos, and other business documents.

  • Handle executive expense reports and administrative requests.

  • Support employee onboarding/offboarding and IT access requests.

  • Manage office supplies, records, seating charts, and organizational updates.

  • Coordinate with internal teams and executive-level stakeholders.

  • Perform basic troubleshooting for hardware, software, and phone issues.

  • Maintain confidential information and build strong cross-functional relationships.

Required Qualifications:

  • 8–10 years of administrative experience.

  • Executive-level support experience is mandatory.

  • 2-year degree or equivalent work experience.

  • Strong Microsoft Word, Excel, and PowerPoint skills.

  • Excellent communication and interpersonal skills.

  • Strong calendar management and organizational skills.

  • Ability to manage multiple priorities independently.

  • Experience handling confidential information.

  • Strong event planning and coordination skills.