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Executive Expense Administrator Jobs (NOW HIRING)

ACL Digital

Executive Admin

San Jose, CA · On-site

... expense report and submission. Handle sensitive and confidential information with the highest level ... Administrator, Executive Assistant, or similar administrative role supporting senior leadership ...

STN Incorporated

Executive Administrator

Pleasanton, CA · On-site

$70K - $90K/yr

Executive Administrator to the Chief of Staff (CoS) Location: Onsite - Pleasanton, California ... and submit expense reports accurately and on time. * Event & Offsite Support: Help plan and ...

BWX Technologies

Executive Administrator

Oak Ridge, TN · On-site

Position Overview As the Executive Administrator for BWXT Enrichment Operations, you will provide ... expense reports. * Supports executive and committee governance activities, including meeting ...

Variant Bio

Executive Administrator

Seattle, WA · On-site

Executive Administrator Seattle, Washington, United States Variant Bio is developing life-saving ... Manage expense reporting and reconciliation with accuracy and timeliness. * Organize, manage, and ...

Houlihan Lokey, Inc.

Executive Administrator

New York, NY · On-site +1

$38 - $45/hr

As an Executive Administrator, you will perform advanced administrative tasks and complete ... Creates and submits expense reports for assigned executive(s) in a timely manner, adhering to the ...

Marriott Vacations Worldwide

Prepare and submit expense reports, payroll, and invoices. Prepare and coordinate meeting and ... Manage EVP, Sales & Marketing calendar and meeting schedule. * Coordinate EVP's travel (i.e ...

STN, Inc

Executive Administrator

Pleasanton, CA · On-site

$70K - $90K/yr

Executive Administrator to the Chief of Staff (CoS) Location: Onsite - Pleasanton, California ... and submit expense reports accurately and on time. * Event & Offsite Support: Help plan and ...

STN Inc

Executive Administrator

Pleasanton, CA · On-site

Executive Administrator to the Chief of Staff (CoS) Location: Onsite - Pleasanton, California ... and submit expense reports accurately and on time. * Event & Offsite Support: Help plan and ...

Microsoft

Executive Business Administrator

Redmond, WA · On-site

$33.89 - $67.16/hr

The Executive Business Administrator will help drive business rhythm, support leadership priorities ... Budgeting, expense management, and resource planning * Business acumen, compliance management, and ...

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Executive Expense Administrator information

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$31.5K

$76.7K

$138.5K

How much do executive expense administrator jobs pay per year?

As of Aug 10, 2026, the average yearly pay for executive expense administrator in the United States is $76,731.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $86,500.00 per year, depending on experience, location, and employer.

How does an executive expense administrator typically collaborate with other departments to ensure accurate expense reporting?

An Executive Expense Administrator frequently works with finance, accounting, and executive support teams to ensure all expenses are properly documented and compliant with company policies. This collaboration often involves clarifying expense guidelines, resolving discrepancies, and facilitating timely reimbursements. Open communication and attention to detail are key, as the role requires coordinating with various stakeholders to collect receipts, verify approvals, and address any questions that arise during expense audits.

What is the difference between Executive Expense Administrator vs Administrative Assistant?

AspectExecutive Expense AdministratorAdministrative Assistant
Primary RoleManaging and processing executive expense reports and budgetsProviding general administrative support to teams and management
Required SkillsExpense management, financial software, attention to detailScheduling, correspondence, office organization
Work EnvironmentCorporate offices, finance departmentsVarious office settings, departments
CertificationsOften preferred: bookkeeping or finance certificationsNone typically required

While both roles support office functions, the Executive Expense Administrator specializes in managing executive expenses and financial documentation, requiring financial skills and attention to detail. The Administrative Assistant provides broader administrative support, focusing on general office tasks. Understanding these differences helps clarify career paths and job expectations in corporate environments.

What are the key skills and qualifications needed to thrive as an executive expense administrator, and why are they important?

To thrive as an Executive Expense Administrator, you need strong organizational skills, meticulous attention to detail, and experience with expense reporting, typically backed by a degree in business or accounting. Familiarity with expense management software such as Concur, SAP, or Expensify, and proficiency in Microsoft Excel are commonly required. Exceptional communication, discretion, and problem-solving abilities help you efficiently support executives and maintain confidentiality. These skills ensure accurate financial processing, compliance with company policies, and seamless administrative support for executive teams.

What is an executive expense administrator?

Executive Expense Administrators are professionals responsible for managing, processing, and auditing expense reports for executive-level staff within an organization. Their duties typically include ensuring compliance with company policies, verifying receipts, preparing expense reports, and assisting executives with travel and business expense documentation. They play a crucial role in maintaining financial accuracy and supporting efficient reimbursement processes for senior leadership. This position often requires strong organizational skills, attention to detail, and discretion due to the sensitive nature of executive expenses.
What cities are hiring for Executive Expense Administrator jobs? Cities with the most Executive Expense Administrator job openings:
What are the most commonly searched types of Expense Administrator jobs? The most popular types of Expense Administrator jobs are:
What states have the most Executive Expense Administrator jobs? States with the most job openings for Executive Expense Administrator jobs include:
Executive Expense Administrator jobs near you

Executive Admin

ACL Digital

San Jose, CA • On-site

Full-time

Re-posted 12 days ago

Job description

Executive Administrative Assistant This position focuses on providing daily administrative assistance to the senior leadership team, while also supporting employee experience initiatives and on-site coordination. The ideal candidate is highly organized, collaborative, detail-oriented, and proactive, with strong communication and problem-solving skills and the ability to work independently in a fast-paced, dynamic environment. Role and Responsibilities Provide comprehensive administrative support to the senior leadership team, including calendar management, scheduling conflicts, logistics, and prioritize internal and external meeting requests across multiple time zones. Arrange and support executive business travel, including booking flights, lodging, transportation, itinerary management, expense report and submission. Handle sensitive and confidential information with the highest level of discretion and professionalism. Serve as a trusted administrative partner to leadership, anticipating needs and providing proactive solutions. Support facility management needs, including ordering office supplies, coordinating shipping and receiving, assisting visitor registration and onsite logistics. Support adhoc administrative tasks and onsite activities, such as employee experience events and All Hands meetings. Serve as a point of contact for office-related requests and inquiries. Requirements Availability to work onsite 5 days per week at client office in San Jose, CA. 5+ years of prior experience as an Executive Administrator, Executive Assistant, or similar administrative role supporting senior leadership team. Strong organizational, time management, and multitasking skills. Strong problem-solving skills and attention to details. Professional demeanor and demonstrated ability to handle confidential and sensitive information with discretion and sound judgment. Excellent written and verbal communication skills. Ability to work independently, anticipate needs, and thrive in a fast-paced environment. Strong proficiency with standard office tools (calendar systems, email, travel booking tools, and expense reporting systems). Experience supporting multiple leaders simultaneously is a plus.

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About ACL Digital

Sourced by ZipRecruiter

ACL Digital is a global digital technology firm based in San Jose, CA, US, operating within the IT and services industry. The company offers a broad spectrum of services and solutions, including digital transformation, product engineering, industry solutions, and design-led experiences, among others. ACL Digital has its roots established in 1991 with the aim to become a leading-edge innovator in the digital space and has since grown significantly to work with an array of global customers. The company's mission incorporates a commitment to aiding customers to achieve their business goals by adopting and accelerating their digital transformation journeys.

Industry

Technology, communication and media

Company size

1,001 - 5,000 Employees

Headquarters location

San Jose, CA, US

Year founded

1992

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