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Executive Associate Jobs in Miami, FL (NOW HIRING)

HHM Hotels

Executive Chef

Fort Lauderdale, FL

$68K - $94K/yr

Executive Chef Manage the kitchen operations in accordance with established guest service, food ... Interview, select, train, schedule, coach and support associates, ensuring they perform in ...

HHM Hotels

Executive Chef

Fort Lauderdale, FL

$85K - $90K/yr

Executive Chef Manage the kitchen operations in accordance with established guest service, food ... Interview, select, train, schedule, coach and support associates, ensuring they perform in ...

Miami Family Law Group

Executive Assistant

Miami, FL · On-site

We are seeking a highly organized, proactive, and professional Executive Assistant / Office ... Associate's degree or higher * Experience in a professional services environment * Experience in a ...

Miami Family Law Group

Executive Assistant

Miami, FL · On-site

We are seeking a highly organized, proactive, and professional Executive Assistant / Office ... Associate's degree or higher * Experience in a professional services environment * Experience in a ...

Naoris Quantum Protocol

Be Seen First

Executive Assistant to C-Level Executives

Miami, FL · On-site

Key Responsibilities Executive Support * Manage and prioritize calendars for three executives ... Associate's or Bachelor's degree in Business Administration or related field What We Offer

Miami Family Law Group

Executive Assistant

Miami, FL · On-site

We are seeking a highly organized, proactive, and professional Executive Assistant / Office ... Associate's degree or higher * Experience in a professional services environment * Experience in a ...

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Showing results 41-60

All JobsAssociate JobsExecutive Associate JobsExecutive Associate Jobs in Miami, FL

Executive Associate information

See Miami, FL salary details

$36.8K

$86.1K

$170.2K

How much do executive associate jobs pay per year?

As of Aug 22, 2026, the average yearly pay for executive associate in Miami, FL is $86,058.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,100.00 and $126,700.00 per year, depending on experience, location, and employer.

What is an executive associate?

Executive Associates are professionals who provide high-level administrative and operational support to senior executives or leadership teams within an organization. Their responsibilities often include managing schedules, coordinating meetings, handling correspondence, preparing reports, and sometimes assisting with project management. Executive Associates act as liaisons between executives and other staff or external stakeholders, ensuring efficient communication and workflow. They play a critical role in helping executives stay organized and focused on strategic priorities.

What are the key skills and qualifications needed to thrive as an executive associate?

To thrive as an Executive Associate, you need strong organizational skills, attention to detail, and experience in administrative support, often supported by a bachelor's degree or relevant work background. Familiarity with office productivity software such as Microsoft Office Suite, calendar management tools, and sometimes project management platforms is essential. Exceptional communication, discretion, and problem-solving abilities help you effectively support executives and manage sensitive information. These skills ensure smooth operations, efficient workflow, and strong executive support critical to organizational success.

What are some common challenges executive associates face when supporting senior leadership, and how can they effectively manage these situations?

Executive Associates often encounter challenges such as managing rapidly shifting priorities, handling confidential information, and coordinating across multiple departments. To navigate these situations successfully, strong organizational skills, discretion, and proactive communication are essential. Building strong relationships with both executives and other team members helps anticipate needs and streamline workflows, ensuring that senior leaders are supported efficiently and professionally.

What is the difference between Executive Associate vs Administrative Assistant?

AspectExecutive AssociateAdministrative Assistant
Required CredentialsAssociate's degree or higher, relevant experienceHigh school diploma or equivalent, some experience
Work EnvironmentCorporate offices, supporting executivesVarious settings, supporting teams or departments
Employer & Industry UsageCommon in corporate, finance, legal sectorsWidespread across industries and organizations
Job ResponsibilitiesHigh-level scheduling, project coordination, communicationGeneral administrative tasks, scheduling, correspondence

While both roles involve administrative support, an Executive Associate typically handles more complex tasks, works closely with senior management, and requires higher credentials. An Administrative Assistant provides essential support across various departments with more routine duties.

What are the most commonly searched types of Executive jobs in Miami, FL?

The most popular types of Executive jobs in Miami, FL are:

What are popular job titles related to Executive Associate jobs in Miami, FL?

For Executive Associate jobs in Miami, FL, the most frequently searched job titles are:

What job categories do people searching Executive Associate jobs in Miami, FL look for?

The top searched job categories for Executive Associate jobs in Miami, FL are:

What cities near Miami, FL are hiring for Executive Associate jobs?

Cities near Miami, FL with the most Executive Associate job openings:

Executive Associate jobs near you
Infographic showing various Executive Associate job openings in Miami, FL as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 29% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $86,058 per year, or $41.4 per hour.

Executive Assistant, Full Time

The University of Miami

Coral Gables, FL • On-site

Other

Posted 17 days ago

University Of Miami rating

7.7

Company rating: 7.7 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

262nd of 621 rated colleges and universities

Job description

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The Office of the Vice Provost for Research & Scholarship (OVPRS) has a great job opportunity for a seasoned Executive Assistant to work at the University of Miami.
CORE JOB SUMMARY
The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.
CORE JOB FUNCTIONS
  • Reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support. Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.
  • Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities.
  • Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.
  • Manages executive's travel arrangements and budget. Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive.
  • Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls.
  • Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive.
  • Prioritizes and manages multiple projects and/or special assignments championed by the executive.
  • Leads the planning of annual or ad-hoc special events. Trains and supervises lower-level clerical staff as needed.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.
  • Promotes quality improvement and best practice solutions.
  • Communicates with the research community, all OVPRS groups and external customers as applicable and provides consistent excellent customer service.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Associate's degree in relevant field. Bachelor's degree preferred.
Experience:
Minimum 5 years of relevant experience providing executive level assistance. Any appropriate combination of relevant education, experience, and/or certifications may be considered.
Knowledge, Skills and Attitudes:
  • Ability to communicate effectively in both oral and written form. Excellent writing and editing skills a must.
  • General knowledge of office procedures and operations.
  • Ability to accurately prepare and maintain records, files, reports and correspondence.
  • Ability to process and handle confidential information with discretion.
  • Skilled in completing assignments accurately and with attention to detail.
  • Proficiency in computer software (i.e., Microsoft Office).
  • Must possess excellent organizational skills and be flexible.
  • Ability to multitask and manage several projects simultaneously.
  • Must be able and willing to provide excellent customer service at all times.
  • Must be able to communicate effectively and customer-service oriented verbally and in writing.
  • Ability and willingness to continuous quality improvement and learning.
  • Ability to maintain effective interpersonal relationships.
  • Knowledgeable about Project Management Concepts.
Department Specific Functions
  • Completes special projects for the Office of the Vice Provost for Research and Scholarship.
  • Manages documentation regarding substance of discussions and coordinates staff response to action items, selecting relevant information from a variety of sources.
  • Ensures requests for action have been appropriately delegated, oversees status of action items, and updates the AVP on their completion.
  • Responsible for alerting and briefing the AVP on emerging issues, initiatives, and projects, and provides status reports on an ad hoc basis.
  • Composes and prepares confidential correspondence and other documents as required by the AVP; follows-up on all correspondence that requires answers, responses, and written replies.
  • Reviews outgoing correspondence for executive approval and alert writers to any conflicts or departures from policies or the AVP's viewpoint.
  • Creates, processes, and revises shipment labels and assist with related documentation in compliance with applicable federal, state, and local regulatory requirements and institutional policies.
  • Coordinates and triages with internal departments and external partners, including freight companies, vendors, Procurement, and Export Control, to resolve receiving, distribution, and shipment compliance issues.
  • Prioritizes and manages multiple projects and/or special assignments championed by Office of the Vice Provost for Research and Scholarship. Contacts or responds to contacts from high-ranking individuals inside or outside the institution.
  • Interprets and adapts guidelines, including unwritten policies, precedents, and practices.
  • Manages the AVP's calendar to ensure effective use of time and schedules meetings with senior leadership and faculty and staff across the University and Medical Center, including senior officers according to priority.
  • Ensures the AVP is adequately prepared for meetings (with information and materials and coordinates briefing when necessary).
  • Prepares support materials for meetings, including agendas, list of participants, background documents, and follows up on directives.
  • Collaborates with the OVPRS and administrative department heads to prepare presentations and provide background research for various meetings and projects.
  • Completes and/or submits various University forms, including expense reports, travel reimbursements, requisitions, purchase orders, work orders, and personnel postings.
  • Solves operational problems (i.e., supervision, staffing, budget, transfer, equipment, space) as needed.
  • Coordinates all travel plans ensuring appropriateness and thoroughness of arrangements.
  • Provides support for personnel searches and coordinates with Human Resources, as needed.
  • Assists teams across OVPRS in evaluation existing processes and streamlining related workflows and approvals.

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff

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About University of Miami

Sourced by ZipRecruiter

The University of Miami, located in the beautiful Coral Gables, Florida, is a comprehensive, private research institution in the United States. Operating within the higher education industry, the institution offers a multitude of degree programs spanning over 180 majors and program through its 12 colleges. The University was founded in 1925 with the mission to disseminate knowledge, transform lives, and change the world - a mission it has held faithfully to this day. Notably, the University of Miami has gained global recognition for its commitment to research and innovation, with over $324 million in research and sponsored project funding awarded annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Coral Gables, FL, US

Year founded

1925

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