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Executive Assistent Jobs in Ontario (NOW HIRING)

Wagonmaster

Executive Assistant

Richmond Hill, ON · On-site

CA$68K - CA$75K/yr

Executive Assistant to the CEO & Executive Team Richmond Hill, ON $68,000-$75,000 per year | Full-Time | Monday-Friday | In Office Support Executive Leaders. Help Drive Our Business. Wagonmaster ...

New

Huronia Transition Homes

Executive Assistant

Midland, ON · On-site

CA$60K/yr

Job Title Executive Assistant Reports To Executive Director 34 hours/week Location Onsite- OG Hub Salary Starting at $60,000 Job Summary The Executive Assistant provides high-level administrative ...

Nia Centre for the Arts

Executive Assistant

Toronto, ON · On-site

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Liberty Staffing

Executive Assistant

Cambridge, ON

In this dynamic, fast-paced role, the Executive Assistant manages executive-level priorities, facilitates communication and handles critical administrative responsibilities with professionalism and ...

Nia Centre

Executive Assistant

Toronto, ON · On-site

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Teneo

Executive Assistant

Toronto, ON · On-site +1

An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, and their Executive Assistants, ensuring seamless operations, and providing best-in-class service to ...

Ontario Teachers

Executive Assistant

Toronto, ON · Hybrid

CA$60K - CA$95K/yr

The Executive Assistant will need a base understanding of the organization and its partners to ensure absolute efficiency in carrying out their responsibilities. This position will function with ...

Longevity Achieved

Executive Assistant

Mississauga, ON · On-site

CA$49K - CA$54K/yr

As we scale, we are looking for an Executive Assistant who can bring structure, efficiency, and strategic thinking to support the Managing Partner in delivering world-class service to our clients.

STRABAG SE

STRABAG Inc. is seeking a highly organized andprofessional Executive Assistant to provide senior-level administrative supportto executive leadership. The successful candidate will be proactive,detail ...

EL Productions Ltd

Executive Assistant

Mississauga, ON · On-site

Executive Assistant to the President & CEO At E.L. Productions Ltd. (ELP), we have partnered with major Canadian Brands to produce greatness for over 30 years. Canada's premier event producers, we ...

NutraChamps

Executive Assistant

Toronto, ON · On-site

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives ...

Strabag

STRABAG Inc. is seeking a highly organized andprofessional Executive Assistant to provide senior-level administrative supportto executive leadership. The successful candidate will be proactive,detail ...

NutraChamps

Executive Assistant

Toronto, ON · On-site

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives ...

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Executive Assistent information

What is the difference between Executive Assistant vs Administrative Assistant?

AspectExecutive AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications like EA or PA are a plusUsually requires a high school diploma or equivalent; some roles prefer administrative certifications
Work EnvironmentSupports executives in corporate offices, often in fast-paced settingsSupports teams or departments, often in general office environments
Employer & IndustryCommonly employed in corporate, legal, or financial sectorsFound across various industries including education, healthcare, and government
Search & Comparison IntentOften searched by those seeking high-level support roles for executivesOften searched by those looking for general office support roles

The main difference between an Executive Assistant and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Assistants typically handle more complex tasks, require specific credentials, and support high-level executives, whereas Administrative Assistants focus on general office duties supporting teams or departments.

What are the most commonly searched types of Assistent jobs in Ontario? The most popular types of Assistent jobs in Ontario are:
What are popular job titles related to Executive Assistent jobs in Ontario? For Executive Assistent jobs in Ontario, the most frequently searched job titles are:
What job categories do people searching Executive Assistent jobs in Ontario look for? The top searched job categories for Executive Assistent jobs in Ontario are:
Executive Assistent jobs near you
Infographic showing various Executive Assistent job openings in Ontario as of August 2026, with employment types broken down into 1% Internship, 92% Full Time, 4% Part Time, and 3% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution.

Executive Assistant

Wagonmaster

Richmond Hill, ON • On-site

CA$68K - CA$75K/yr

Full-time

Medical, Dental, Vision, PTO

Posted 2 days ago

New

Job description

Executive Assistant to the CEO & Executive Team

Richmond Hill, ON

$68,000-$75,000 per year | Full-Time | Monday-Friday | In Office

Support Executive Leaders. Help Drive Our Business.

Wagonmaster Group is looking for an experienced Executive Assistant to support our CEO, COO, and Administration Director.

This is a highly visible role for someone who thrives in a fast-paced environment, enjoys staying one step ahead, and takes pride in keeping senior leaders organized, informed, and focused.

If you're proactive, exceptionally organized, and able to manage multiple priorities with professionalism and discretion, we'd love to hear from you.

What You'll Be Doing

  • Manage complex calendars for three senior executives
  • Coordinate meetings, conference calls, and leadership events
  • Arrange business travel, accommodations, and detailed itineraries
  • Prepare presentations, reports, executive correspondence, and meeting materials
  • Record meeting minutes and follow up on action items
  • Coordinate company meetings, leadership events, and special projects
  • Maintain confidential corporate records and executive files
  • Assist with CRM user onboarding and basic administration
  • Coordinate updates to the company website and social media with internal and external partners
  • Support executive initiatives while ensuring deadlines and priorities stay on track

What We're Looking For

  • 5+ years of experience as an Executive Assistant supporting senior executives
  • Experience supporting multiple executives simultaneously
  • Exceptional organizational and time-management skills
  • Outstanding written and verbal communication skills
  • Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
  • Strong attention to detail and ability to manage multiple priorities
  • Professional judgment with the ability to handle confidential information
  • Experience coordinating executive travel, meetings, and corporate events
  • Post-secondary education in Business Administration or a related field is an asset

Why Join Wagonmaster Group?

At Wagonmaster Group, you'll work directly with our executive leadership team and play an important role in helping our organization operate efficiently and continue growing.

We offer:

  • Competitive salary of $68,000-$75,000
  • Extended Health & Dental Benefits
  • Vision Care
  • Paid Vacation
  • Supportive and collaborative team environment
  • Opportunity to contribute to strategic business initiatives

Work Environment

This is a full-time, in-office position based in our Richmond Hill, Ontario office.

Schedule: Monday to Friday

Occasional travel within Canada and the United States may be required.

Apply Today

If you're an experienced Executive Assistant who enjoys supporting senior leaders, solving problems, and making an impact behind the scenes, we'd love to hear from you.

Wagonmaster Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.

Apply