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Exec Assistant Jobs in Ontario (NOW HIRING)

Liberty Staffing

Executive Assistant

Cambridge, ON · On-site

In this dynamic, fast-paced role, the Executive Assistant manages executive-level priorities, facilitates communication and handles critical administrative responsibilities with professionalism and ...

Nia Centre for the Arts

Executive Assistant

Toronto, ON · On-site

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Nia Centre

Executive Assistant

Toronto, ON · On-site

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Teneo

Executive Assistant

Toronto, ON · On-site +1

An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, and their Executive Assistants, ensuring seamless operations, and providing best-in-class service to ...

Aurora Cannabis

Executive Assistant

Bradford, ON · Hybrid

CA$75K - CA$80K/yr

Executive Assistant to VP, Canadian Operations & VP, Quality Job location: Hybrid with requirement to travel to across network of facilities in Ontario on an as needed basis Hours: 40 hours per week ...

Nokia

Executive Assistant

Kanata, ON

As an Executive Assistant, you will play a vital role in supporting the daily operations and strategic initiatives of the GSCO organization. Your responsibilities will include managing calendars ...

GFL Environmental

Executive Assistant

Vaughan, ON · On-site

We are officially hunting for our next Executive Assistant in Vaughan, Ontario -someone ready to bring fresh ideas and grow alongside a dynamic team. About Us GESI: GFL Environmental Services Inc ...

Longevity Achieved

Executive Assistant

Mississauga, ON · On-site

CA$49K - CA$54K/yr

As we scale, we are looking for an Executive Assistant who can bring structure, efficiency, and strategic thinking to support the Managing Partner in delivering world-class service to our clients.

Manulife

Executive Assistant

Toronto, ON · Hybrid

CA$55K - CA$91K/yr

As an Executive Assistant, you will serve as a key liaison between executives, other EAs, staff, and external contacts, ensuring seamless communication and coordination. Join our team and contribute ...

NutraChamps

Executive Assistant

Toronto, ON · On-site

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives ...

NutraChamps

Executive Assistant

Toronto, ON · On-site

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives ...

Q-Block Computing

Executive Assistant

Ottawa, ON · On-site

CA$55K - CA$75K/yr

The Executive Assistant is the operational backbone of Q-Block's leadership team. The role keeps calendars, travel, correspondence, and meetings running cleanly across a company that moves quickly ...

Q-Block Computing

Executive Assistant

Ottawa, ON

$55K - $75K/yr

The Executive Assistant is the operational backbone of Q-Block's leadership team. The role keeps calendars, travel, correspondence, and meetings running cleanly across a company that moves quickly ...

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Exec Assistant information

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are the most commonly searched types of Exec jobs in Ontario?

The most popular types of Exec jobs in Ontario are:

What are popular job titles related to Exec Assistant jobs in Ontario?

For Exec Assistant jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Ontario look for?

The top searched job categories for Exec Assistant jobs in Ontario are:

What cities in Ontario are hiring for Exec Assistant jobs?

Cities in Ontario with the most Exec Assistant job openings:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Ontario as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Executive Assistant

Kitapinoonjiiminaanik Family Services

Grassy Narrows, ON

Full-time

Re-posted 15 days ago

Job description

EXECUTIVE ASSISTANT


GENERAL DESCRIPTION:

The Executive Assistant is a full-time regular administrative support position. The Executive Assistant is responsible for providing secretarial and administrative support services to the Executive Director, Senior Management and as directed by the Executive Director to the Board of Directors of Kitapinoonjiiminaanik Family Services.

RESPONSIBILITY:

The Executive Assistant reports to the Executive Director on all aspects of job functions and will exercise the following duties under the supervision of the Executive Director.


QUALIFICATIONS:



  • Community College Diploma in Office Administration or related field with (4) four years Senior Administrative experience, however, a combination of skills, education and experience that would allow them to do the job may be considered.

  • Thorough knowledge of the Child, Youth and Family Services Act and regulations, the philosophy of Customary Care Service delivered in First Nation communities, family structure as well as local Customs and Traditions.

  • Thorough knowledge and understanding of Agency philosophy, mandate, policies, procedures, guidelines, protocols, and the ability to work within them.



  • Demonstrated ability to coordinate all secretarial and administrative support services at the Executive and Governance level including Executive Director, Senior Management and Board of Directors.



  • Knowledge of Northern Treaty #3 communities and the First Nations in the Kenora area including tribal and external services and service agencies in the area.

  • Strong commitment to help Anishinaabe children and their families by providing support services in ways that respect Anishinaabe cultural and spiritual practices.



  • Commitment to always ensure the highest level of confidentiality; thorough understanding that all agency matters related to services, clients, staff, and all other agency business must be kept confidential.

  • Proven ability to take direction and to work productively with little or no supervision and under stress of deadlines.



  • Excellent planning, time management, prioritization, problem solving and decision-making skills.



  • Superior oral and written communication skills and the proven ability to compose well written correspondence and reports.

  • Excellent proof-reading skills and attention to detail.

  • Expert knowledge of the before, during and after steps required to organize staff, team, board and committee meetings.

  • Proficiency in recording and transcribing meeting minutes.

  • Demonstrated ability to research and compile statistical information and prepare associated reports and/ or presentations.

  • Must possess excellent computer skills, extensive knowledge and experience working with a variety of software programs and keyboard speed of a minimum of 50 words per minute.



  • Ability to answer general inquiries by interpreting legislation, regulations, standards, policies, procedures, directives, guidelines and the agency mandates using good judgement and discretion.



  • Ability to establish and maintain purposeful relationships with staff, management, Board of Directors, Chief and Council, Ministry Staff, Agency Lawyers and all other organization contacts.



  • Ability to flex daily work hours as determined by the Executive Director.

  • Must possess a valid Ontario G Driver's License and provide a Driver's abstract and be willing to travel.

  • Willing to obtain a Criminal Record and Judicial Matters Check (CRMJC)

  • Ability to speak Ojibway is preferred and a definite asset.


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