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Creative Executive Assistant Jobs in Ontario (NOW HIRING)

Ontario Teachers

Executive Assistant

Toronto, ON · Hybrid

CA$60K - CA$95K/yr

The Executive Assistant will need a base understanding of the organization and its partners to ... Proactively identifies inefficiencies and demonstrate creative, technology-based solutions to ...

MasterCard

Executive Assistant

Toronto, ON

CA$62K - CA$99K/yr

A high energy, creative professional with strong attention to detail, integrity and trust is ... Executive Assistants Globally within Mastercard to ensure alignment and operational coverage ...

Mercor

Executive Assistant

Toronto, ON · Remote

CA$45 - CA$60/hr

About the job Mercor connects elite creative and technical talent with leading AI research labs ... Executive Assistant & Admin Operations Expert Type: Contract Compensation: $45-$60/hour Location:

The Moresby Group

About the Role The Executive Assistant will be a critical partner and play a pivotal role in ... Takes initiative, anticipates needs, and demonstrates creative, strategic problem-solving abilities

New

Mercor

Executive Assistant - Admin Operations

Toronto, ON · Remote

CA$45 - CA$60/hr

About the job Mercor connects elite creative and technical talent with leading AI research labs ... Executive Assistant & Admin Operations Expert Type: Contract Compensation: $45-$60/hour Location:

MHB Group

Executive Assistant

Toronto, ON · On-site

... executive level management? If you are reliable, assertive and tenacious, with an outgoing ... creative company. What you will get out of it Our client is a fast-growing high-rise developer with ...

OLIVER Agency - North America

Account Executive

Toronto, ON · On-site

CA$59.50K - CA$66.50K/yr

... Assistant Account Executive or Junior Project Manager role * 1-3 years of experience working at an advertising agency experience or in-house creative team * 1-3 years of experience working on print ...

New

Mercor

Office Manager - Fully Remote

Toronto, ON · Remote

CA$45 - CA$60/hr

About the job Mercor connects elite creative and technical talent with leading AI research labs ... Executive Assistant & Admin Operations Expert Type: Contract Compensation: $45-$60/hour Location:

Publicis Groupe Holdings B.V

Account Executive

Toronto, ON · On-site

CA$55K - CA$65K/yr

Company Description We're a creative consultancy. That means we put creativity at the center of all ... These tools assist our recruitment team but never replace human decision-making. We believe in a ...

Publicis Groupe Holdings B.V

Account Executive

Toronto, ON · On-site

CA$55K - CA$65K/yr

Overview The Account Executive (AE) supports the day-to-day management of one of Saatchi & Saatchi ... to detail * Assist with briefing, reviewing, and trafficking creative assets, ensuring all ...

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All JobsCreative Executive Assistant JobsCreative Executive Assistant Jobs in Ontario

Creative Executive Assistant information

What are the key skills and qualifications needed to thrive as a Creative Executive Assistant, and why are they important?

To thrive as a Creative Executive Assistant, you need strong organizational abilities, attention to detail, and experience managing schedules, travel, and communications, often supported by a relevant degree or administrative background. Familiarity with office productivity software, project management tools, and digital collaboration platforms is typically required. Exceptional interpersonal skills, discretion, and adaptability set standout candidates apart in this dynamic role. These competencies are vital for efficiently supporting executives, handling sensitive information, and ensuring smooth operations in creative and fast-paced environments.

How does a Creative Executive Assistant typically support creative teams and leaders on a daily basis?

A Creative Executive Assistant often manages complex calendars, coordinates meetings with internal and external stakeholders, and prepares materials for brainstorming sessions. They also handle travel arrangements, expense reports, and may assist in project management by tracking deadlines and deliverables for creative campaigns. This role frequently involves close collaboration with designers, writers, and marketing teams, ensuring seamless communication between executives and creative staff. Adaptability and strong organizational skills are crucial, as priorities can shift quickly in fast-paced creative environments.

What are Creative Executive Assistants?

Creative Executive Assistants are professionals who provide high-level administrative and creative support to executives, often in industries such as entertainment, advertising, or media. Their responsibilities go beyond typical administrative tasks and may include project management, event planning, and contributing to brainstorming sessions or creative projects. They act as a key liaison between executives and internal or external stakeholders, ensuring smooth communication and organization. Additionally, they may handle sensitive information, manage schedules, and help coordinate creative assets or presentations. This role requires excellent organizational skills, discretion, and a strong understanding of the creative industry.

What are the top 3 skills of an executive assistant?

A Creative Executive Assistant needs strong organizational skills to manage schedules and prioritize tasks, excellent communication abilities for correspondence and coordination, and proficiency with office software and tools to handle administrative duties efficiently. These skills enable the assistant to support executives effectively in a fast-paced environment.

What is the difference between Creative Executive Assistant vs Creative Producer?

AspectCreative Executive AssistantCreative Producer
CredentialsTypically requires a bachelor's degree in business, communications, or related fieldsRequires a background in media, arts, or production, often with experience in project management
Work EnvironmentOffice setting, supporting executives in creative agencies or entertainment companiesOn-set or production environment, overseeing creative projects from conception to completion
Employer & IndustryAdvertising, entertainment, media companiesFilm, television, advertising, and media production
Common Search & ComparisonYesYes

The Creative Executive Assistant primarily provides administrative support to creative executives, managing schedules and correspondence. In contrast, the Creative Producer is responsible for overseeing the development and execution of creative projects. While both roles require strong organizational skills, the assistant focuses on support tasks, whereas the producer handles project management and creative direction.

What are popular job titles related to Creative Executive Assistant jobs in Ontario? For Creative Executive Assistant jobs in Ontario, the most frequently searched job titles are:
What job categories do people searching Creative Executive Assistant jobs in Ontario look for? The top searched job categories for Creative Executive Assistant jobs in Ontario are:
Creative Executive Assistant jobs near you
Infographic showing various Creative Executive Assistant job openings in Ontario as of May 2026, with employment types broken down into 73% Full Time, 19% Part Time, 4% Temporary, and 4% Contract. Highlights an 96% In-person, and 4% Remote job distribution.

Executive Assistant

Ontario Teachers' Pension Plan

Toronto, ON • Hybrid

CA$60K - CA$95K/yr

Full-time

Retirement

Posted 11 days ago

Job description

The Opportunity

Reporting to the Director and Senior Legal Counsel, Investments, the Executive Assistant (EA) is accountable for providing a full scope of support to the Investment Legal Counsel Team. The Executive Assistant will need a base understanding of the organization and its partners to ensure absolute efficiency in carrying out their responsibilities.

This position will function with minimal supervision and requires a high degree of independence, tact, initiative, discretion and judgment. The EA will provide administrative support including managing / coordinating meetings and calendars; compile, edit and finalize correspondences and presentations; coordinate conference logistics and complex international travel arrangements.

Who You'll Work With

In this position you will work alongside an Executive Assistant and represent the department and interact with internal and external business partners at all levels including administrative departments across the organization.

What You'll Do

  • Extensive calendar management for the Investment Legal Counsel team that includes a high volume of meeting requests of varying complexity with internal and external participants

  • Responsible for developing solid working relationships with peers within the organization and functional partners

  • Work seamlessly with the departments Executive Assistant to proactively plan and facilitate the teams schedules

  • Review and prioritize incoming correspondence (regular mail, email and phone calls) highlighting issues of importance for immediate attention and assembling all pertinent/background information to facilitate decision making

  • Proactively identifies inefficiencies and demonstrate creative, technology-based solutions to ensure the team runs smoothly

  • Compile and distribute pre-read meeting material; including coordinating the agenda, special guests, delegates and uploading material on to SharePoint, OneDrive, Teams

  • Act as point person and develops a good working relationship with other coordinators

  • Review and process monthly expense submissions for multiple team members

  • Arrange periodic international travel

  • Submit and process invoices on the internal FSM system

  • Coordinate team events and meetings as necessary

  • Other related duties as required

What you'll need

  • Ideally 5 years of administrative support or related experience

  • Advanced knowledge of Microsoft PowerPoint, Word and Excel and Outlook, along with proficiency in leveraging AI tools

  • Degree in a related field is an asset

  • Extensive experience managing a senior executive's calendar using knowledge of organizational and divisional priorities to effectively manage demand for time

  • Ability to make independent decisions using sound business judgment to enable effective prioritization of items requiring immediate action, along with any pertinent information to facilitate decision making

  • Ability to communicate complex matters in a concise and simplified way

  • Very detailed oriented with excellent planning skills

  • Strong customer service orientation with a flexible and willing 'can do' attitude

  • Ability to be diplomatic, tactful and use discretion and confidentiality in all situations with both internal and external partners

  • Ability to work with others at all levels and independently while demonstrating initiative

  • Possess a high degree of flexibility with ability to cope well under pressure, multitask and turn around urgent requests quickly

#LI-OTPP, #LI-PA1, #LI-Hybrid

What we're offering

Pay-for-performance with base salary and annual incentive based on individual and enterprise performance. The Base Salary range for this level is as follows: $60,000 - $95,000. Individual compensation and placement of this role in the range is based on different factors unique to each candidate, including but not limited to relevant experience, skills, demonstrated competencies, and internal equity as they relate to the role.

  • Numerous opportunities for professional growth and development

  • Comprehensive employer paid benefits coverage

  • Retirement income through a defined benefit pension plan

  • The opportunity to invest back into the fund through our Deferred Incentive Program

  • A flexible work environment combining in office collaboration and remote working

  • Competitive time off

  • Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year

  • Employee discount programs including Edvantage and Perkopolis

At Ontario Teachers', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check out Life at Teachers'.

How to apply

Are you ready to pursue new challenges and take your career to the next level? Apply today! You may be invited to complete a pre-recorded digital interview as part of your application.

Accommodations are available upon request (peopleandculture@otpp.com) for candidates with a disability taking part in the recruitment process and once hired.

Candidates must be legally entitled to work in the country where this role is located.

Ontario Teachers' may use AI-based tools to assist in screening and assessing applicants for this position. These tools may help us identify candidates whose skills and experience align with Ontario Teachers' objectives by analyzing information provided in resumes and applications. Our use of AI does not replace human decision-making.

To learn more about how Teachers' uses AI with your personal information, please visit our Privacy Centre.

Functional Areas:

Administration

Vacancy:

Current

Requisition ID:

7019#LI-PA1

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