ZipRecruiter

Log In

1

Executive Assistant Jobs in Whitby, ON (NOW HIRING)

Nia Centre for the Arts

Executive Assistant

Toronto, ON · On-site

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Nia Centre

Executive Assistant

Toronto, ON · On-site

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Teneo

Executive Assistant

Toronto, ON · On-site +1

An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, and their Executive Assistants, ensuring seamless operations, and providing best-in-class service to ...

GFL Environmental

Executive Assistant

Vaughan, ON · On-site

We are officially hunting for our next Executive Assistant in Vaughan, Ontario -someone ready to bring fresh ideas and grow alongside a dynamic team. About Us GESI: GFL Environmental Services Inc ...

Manulife

Executive Assistant

Toronto, ON · Hybrid

CA$55K - CA$91K/yr

As an Executive Assistant, you will serve as a key liaison between executives, other EAs, staff, and external contacts, ensuring seamless communication and coordination. Join our team and contribute ...

NutraChamps

Executive Assistant

Toronto, ON · On-site

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives ...

NutraChamps

Executive Assistant

Toronto, ON · On-site

Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key business initiatives ...

Sun Life Financial

Executive Assistant

Toronto, ON · On-site

Executive Assistant (Global Senior Leader Support) Overview We are seeking a highly capable, resilient, and adaptable Executive Assistant (EA) to provide comprehensive support to a senior global ...

National Bank

Executive Assistant

Toronto, ON · On-site

A career as an Executive Assistant within the Specialized Groups team at National Bank means acting as a key partner to a Vice President and their teams. In this role, you can make a positive impact ...

Amd

Executive Assistant

Thornhill, ON

We are searching for an experienced Executive Assistant in AI SW group who is high energy and thrives in a constantly evolving business environment. In this role supporting our leadership team, you ...

Hyundai Motor Company

Executive Assistant

Markham, ON · On-site

CA$70K - CA$89K/yr

WHAT YOU WILL DO The Executive Assistant provides highlevel administrative and organizational support to the Directors, ensuring the efficient operation of daytoday business activities. This role is ...

Omnicom

Executive Assistant

Toronto, ON · Hybrid

Position Summary The Executive Assistant provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an ...

Sienna Senior Living

Executive Assistant

Markham, ON · On-site

CA$55K - CA$72K/yr

The Executive Assistant serves as a trusted partner to the Chief Technology Officer and Executive Vice President, Real Estate Development, providing high-level administrative, operational, and ...

Sienna Senior Living

Executive Assistant

Markham, ON · On-site

CA$55K - CA$72K/yr

The Executive Assistant serves as a trusted partner to the Chief Technology Officer and Executive Vice President, Real Estate Development, providing high-level administrative, operational, and ...

Interac Corp.

Executive Assistant

Toronto, ON · Hybrid

As an Executive Assistant, day-to-day activities will be critical to building stakeholder confidence and upholding the standards of operating responsibly. We are looking for an efficient self-starter ...

OPTrust

Executive Assistant

Toronto, ON · Hybrid

Executive Assistant Type: 12 Month Contract Location: Toronto (Hybrid) Posting Date: August 5, 2026 At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business.

next page

Showing results 1-20

All JobsExecutive JobsExecutive Assistant JobsExecutive Assistant Jobs in Whitby, ON

Executive Assistant information

What is an executive assistant?

Executive Assistants are highly skilled administrative professionals who provide support to senior executives, such as CEOs or company presidents. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, making travel arrangements, and acting as a liaison between executives and other staff. Executive Assistants often handle confidential information and are trusted to ensure day-to-day operations run smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an executive assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a degree or relevant experience. Familiarity with office software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving skills help you manage complex schedules and sensitive information effectively. These skills are crucial for supporting executives efficiently, ensuring smooth operations, and maintaining confidentiality in a fast-paced environment.

How do executive assistants manage competing priorities and urgent requests?

Executive Assistants often juggle tasks for multiple leaders or teams, making time management and prioritization essential skills. They typically use digital calendars, project management tools, and clear communication to track deadlines, coordinate schedules, and ensure urgent requests are handled promptly. Regular check-ins with executives and a proactive approach to anticipating needs help minimize conflicts and last-minute changes. Building strong relationships with stakeholders across the organization also allows Executive Assistants to effectively negotiate priorities and deliver high-quality support.

What is the difference between Executive Assistant vs Administrative Assistant?

AspectExecutive AssistantAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certifications; strong organizational skillsHigh school diploma; basic office skills
Work EnvironmentSupports executives in corporate or business settingsSupports teams or departments in various office environments
Employer & Industry UsageCommon in corporate, legal, and financial sectorsWidespread across industries, including healthcare, education, and retail
Search & Comparison IntentOften searched by those seeking high-level support rolesMore general, for entry-level or support roles

While both roles provide essential administrative support, Executive Assistants typically work directly with top executives, handling complex tasks and confidential information. Administrative Assistants support broader office functions and may assist multiple staff members. The key difference lies in the level of responsibility, scope of work, and the target employer or industry.

How much should an executive assistant get paid?

The average salary for an executive assistant varies depending on experience, location, and industry, but typically ranges from $50,000 to $80,000 annually. Highly experienced assistants with specialized skills or working in large organizations can earn over $90,000 per year. Compensation may also include benefits such as health insurance and paid time off.

What exactly does an executive assistant do?

An executive assistant provides administrative support to executives by managing schedules, organizing meetings, handling correspondence, and performing various clerical tasks. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth daily operations.

What is the most an executive assistant can make?

The highest salaries for executive assistants can reach $80,000 to $100,000 or more annually, especially for those with extensive experience, specialized skills, or working in high-paying industries and executive environments. Senior executive assistants or those supporting C-suite executives in large organizations tend to earn the top salaries, often supplemented with bonuses and benefits.
More about Executive Assistant jobs

What are the most commonly searched types of Executive jobs in Whitby, ON?

The most popular types of Executive jobs in Whitby, ON are:

What job categories do people searching Executive Assistant jobs in Whitby, ON look for?

The top searched job categories for Executive Assistant jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Executive Assistant jobs?

Cities near Whitby, ON with the most Executive Assistant job openings:

Executive Assistant jobs near you
Infographic showing various Executive Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 78% In-person, 12% Hybrid, and 10% Remote job distribution.

Executive Assistant

Nia Centre for the Arts

Toronto, ON • On-site

Full-time

Re-posted yesterday

Job description

About the Role

Nia Centre for the Arts is seeking a highly capable Executive Assistant to work closely with the Executive Director. This role goes beyond traditional administrative support and is designed for someone who thrives in a fast-paced, mission-driven environment and enjoys operating as an organizer, and trusted extension of senior leadership.

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and translating ideas into clear, actionable outputs.

This is an ideal role for someone with strong judgment, excellent writing skills, and the confidence to work with senior leaders, board members, funders, and external partners.

Key Responsibilities

Executive Support & Strategic Coordination

  • Act as a trusted partner to the Executive Director, helping manage priorities, deadlines, and decision-making flow
  • Anticipate needs and proactively prepare materials, briefings, and follow-ups
    Draft emails, presentations, proposals, and internal documents on behalf of the Executive Director

Communications & Documentation

  • Manage the Executive Director’s inbox with discretion and judgment, drafting responses and flagging items for escalation
  • Prepare meeting agendas, briefing notes, and materials for board, funder, and senior-level meetings
  • Take and synthesize meeting notes, ensuring clear documentation, follow-up, and accountability

Board & Governance Support

  • Coordinate board meetings, including scheduling, pulling together materials, drafting agendas and minutes
  • Support follow-up on board decisions and action items

Operations & Administration

  • Manage scheduling, travel, reimbursements, and expense tracking
  • Support coordination across internal teams to ensure smooth execution of priorities
  • Maintain organized systems for documents, calendars, invoices and correspondence

Process Improvement

  • Identify gaps, inefficiencies, or risks and propose improvements to systems and workflows
    Support the development of templates, tracking tools, and processes that improve clarity and efficiency

What We’re Looking For

  • Demonstrated experience supporting a senior executive, director, or founder in a complex organization
  • Strong judgment and ability to prioritize without constant direction
  • Excellent written communication skills, with experience drafting on behalf of others
  • Ability to synthesize information and translate ideas into clear, well-structured materials
  • High level of discretion, professionalism, and emotional intelligence
  • Comfort working with ambiguity and managing competing priorities
  • Interest in arts, culture, community development, or mission-driven work is an asset

How You Work

  • You are proactive and think one step ahead
  • You draft first and refine, rather than waiting for perfect clarity
  • You are comfortable asking thoughtful questions and offering recommendations
  • You hold context across projects and relationships
  • You value clarity, documentation, and follow-through

Why This Role Matters

This role is central to Nia Centre’s leadership and impact. The Executive Assistant will help ensure the Executive Director is supported to lead effectively, steward relationships, and focus on strategic growth; enabling the organization to continue building strong cultural infrastructure for Black artists and communities.