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Executive Assistant With Jobs in Florida (NOW HIRING)

JobSquad Florida

Executive Assistant

Boca Raton, FL · On-site

The ideal Executive Assistant is detail-oriented, highly organized, service-focused, maintains a ... Support HR with pre-employment and offer-related administrative tasks as directed. * Provide ...

LGM Pharma, LLC

EXECUTIVE ASSISTANT

Boca Raton, FL · On-site

The ideal Executive Assistant is detail-oriented, highly organized, service-focused, maintains a ... Support HR with pre-employment and offer-related administrative tasks as directed. * Provide ...

TEAM Concepts Corp

Be Seen First

Administrative Assistant to CEO

Miami, FL · On-site

$55K - $63K/yr

The ideal candidate will be detail-oriented, adaptable, and capable of handling confidential information with discretion. Executive Assistant Responsibilities: * Manage Executive Calendar: Schedule ...

The Dog Wizard

Executive Assistant

Wimauma, FL · On-site

Executive Assistant We are a growing network of dog training facilities dedicated to helping dogs ... With multiple locations, our team is committed to delivering high-quality service, operational ...

The Dog Wizard

Executive Assistant

Wimauma, FL · On-site

Executive Assistant We are a growing network of dog training facilities dedicated to helping dogs ... With multiple locations, our team is committed to delivering high-quality service, operational ...

Mancan

Executive Assistant

Bonita Springs, FL

... and assist with the daily operations of the office. Position Summary The Administrative ... Key Responsibilities Provide administrative and executive support to the Principal Designer Manage ...

Kavaliro

Executive Assistant

Melbourne, FL · On-site

Handle confidential and sensitive information with professionalism and discretion * Coordinate ... as an Executive Assistant or Senior Administrative Assistant * Strong organizational, time ...

Availity

Executive Assistant

Jacksonville, FL · On-site

With over 3 million providers connected to health plans, and processing over 19 billion ... The Executive Assistant will be expected to partner closely with other Executive Assistants to ...

The Walt Disney Company

Executive Assistant

Miami, FL · On-site

Executive Assistant Req ID: 10155423 BUILD SOMETHING BIGGER THAN YOURSELF The Walt Disney Company ... With operations in more than 40 countries, our employees and cast members work together to create ...

AutoBidMaster

Executive Assistant

Miami, FL · On-site

Executive Assistant AutoBidMaster is seeking to hire an Executive Assistant to provide ... Liaise with property tenants and manage related landlord/tenant activities. * Provide project ...

University of Miami

Executive Assistant

Miami, FL

Reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support. * Acts as executive liaison and advises others of the executive ...

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Is being an executive assistant a stressful job?

Being an executive assistant can be stressful due to managing multiple tasks, tight deadlines, and high expectations from executives. The role often requires strong organizational skills, adaptability, and the ability to handle confidential information, which can contribute to work-related stress.

What jobs can an executive assistant do?

An executive assistant can perform a variety of tasks including managing schedules, coordinating meetings, handling correspondence, preparing reports, and organizing travel arrangements. They often use tools like calendar software and require strong organizational and communication skills to support executives effectively.

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Executive Assistant With jobs near you
Infographic showing various Executive Assistant With job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

JobSquad Florida

Boca Raton, FL • On-site

Other

This job post has expired today. Applications are no longer accepted.

Job description


The ideal Executive Assistant is detail-oriented, highly organized, service-focused, maintains a high level of confidentiality and able to exercise discretion and judgment. This role requires strong communication skills and the ability to manage multiple priorities in a fast-paced environment while supporting the Senior Leadership Team and supporting HR and Finance Initiatives.


PRIMARY DUTIES AND RESPONSIBILITIES:

  • Executive Administrative support to Senior Leadership Team, Finance and Human Resources including calendar management, meeting coordination, travel arrangements and expense reports.
  • Prepare, organize and maintain executive materials such as agendas, PowerPoint presentations, reports and meeting documentation, ensuring timely follow-up and tracking.
  • Assist in coordination of Board of Director and Sales meetings, dinners, calls, scheduling, catering, logistics and lodging.
  • Arrange hotel accommodations for offsite company meetings, clients, out-of-town visitors and trade shows.
  • Support HR with pre-employment and offer-related administrative tasks as directed.
  • Provide support to HR in recruitment coordination support by maintaining job postings, managing applicant tracking system updates, scheduling interviews, and communicating logistical details to candidates.
  • Support HR reporting and administration by maintaining accurate employee and contractor records, tracking onboarding and hiring activity, and responding to ad hoc data requests.
  • Coordinate employee onboarding activities by partnering with hiring managers on logistics, system access, equipment requests, documentation, and orientation scheduling in accordance with established processes
  • Support employee engagement initiatives by coordinating logistics for company events, recognition activities, and assisting with related communications
  • Assist with finance tasks such as sending client statements and updating contact information as well as analyzing travel expenses, on an as needed basis.
  • Tracking Capital Expenditure approval process and maintaining files.
  • Assist with tax filings and investor communications.
  • Manage day-to-day office operations, including office management, office and kitchen supplies, review and distribute mail and day-to-day office management needs.
  • Serve as liaison with building management: Escalate office and building issues, and coordinate with designers and vendors on office remodeling and furniture purchases.
  • Other duties as assigned.

QUALIFICATIONS:

  • Minimum 7 years’ experience as an Executive Assistant or similar role supporting senior leadership
  • Proficiency in Microsoft Office (Outlook, Word, PowerPoint and Excel)
  • Comfortable using AI tools in daily work and eager to learn
  • Demonstrated ability to handle confidential and sensitive information with discretion.
  • Detail-oriented and able to anticipate needs proactively while prioritizing tasks
  • Professional demeanor and a strong and reliable work ethic
  • Excellent time management, organizational and communication skills
  • Ability to work onsite 5 days a week in Boca Raton, FL


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