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Executive Assistant To Property Manager Jobs in Arizona

NEWMARK

Property Assistant

Phoenix, AZ

$19.75 - $25.75/hr

Provide assistance to a team of Property Managers in all administrative aspects of property ... Compile, and assist in the preparation of, various monthly (and other periodic) property ...

NEWMARK

Property Assistant

Phoenix, AZ · On-site

$19.75 - $25.75/hr

Provide assistance to a team of Property Managers in all administrative aspects of property ... Compile, and assist in the preparation of, various monthly (and other periodic) property ...

S2 Residential

Assistant Property Manager

Phoenix, AZ · On-site

$18.25 - $25/hr

Support and work with the Property Manager to ensure the overall operational and financial success ... As the Assistant Property Manager, you'll ensure that each resident and employee experience is in ...

Boost HR and Recruiting

Be Seen First

Commercial Property Manager

Phoenix, AZ · On-site

$85K - $100K/yr

Provide comprehensive support to property owners/clients, including monthly financial reports ... Coordinate and manage tenant improvement projects, ensuring that all work is approved by property ...

S2 Residential

Property Manager

Phoenix, AZ · On-site

Report to the executive team on key business risks and opportunities * Host engagement events to ... The Property Manager position requires the ability to work any of the seven days of the week, 52 ...

Trans western

Assistant Property Manager

Phoenix, AZ · On-site

$18.25 - $25/hr

The Assistant Property Manager will support the property manager with the budget development ... executive summaries, aging reports, etc.). * Manage and coordinate day-to-day financial ...

BG Staffing

Assistant Property Manager

Phoenix, AZ · On-site

$33.65 - $38.46/hr

Commercial Assistant Property Manager Length: contract 2 months Pay Range: $33.65-$38.46 an hour ... executive summaries, aging reports, etc.). · Manage and coordinate day-to-day financial ...

Transwestern

Assistant Property Manager

Phoenix, AZ · On-site

$18.25 - $25/hr

The Assistant Property Manager will support the property manager with the budget development ... executive summaries, aging reports, etc.). * Manage and coordinate day-to-day financial ...

Trans western

Assistant Property Manager

Phoenix, AZ · On-site

$18.25 - $25/hr

The Assistant Property Manager will support the property manager with the budget development ... executive summaries, aging reports, etc.). * Manage and coordinate day-to-day financial ...

Transwestern

Assistant Property Manager

Phoenix, AZ · On-site

$18.25 - $25/hr

The Assistant Property Manager will support the property manager with the budget development ... executive summaries, aging reports, etc.). * Manage and coordinate day-to-day financial ...

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Executive Assistant To Property Manager information

What does an executive assistant to a property manager do?

An Executive Assistant to a Property Manager provides administrative and organizational support to property managers, helping them oversee residential or commercial properties. Their duties often include scheduling appointments, handling correspondence, maintaining records, coordinating tenant communications, and assisting with property inspections or maintenance requests. They play a key role in ensuring the property manager's daily operations run smoothly and efficiently. Additionally, they may help prepare reports, process invoices, and handle confidential information related to tenants and property finances.

What are the key skills and qualifications needed to thrive as an executive assistant to a property manager?

To thrive as an Executive Assistant to a Property Manager, you need strong organizational skills, attention to detail, and knowledge of property management practices, usually supported by administrative experience or relevant coursework. Familiarity with property management software, scheduling tools, and office productivity suites is typically required. Excellent interpersonal communication, discretion, and the ability to multitask set standout candidates apart. These skills ensure efficient office operations, effective support for the property manager, and a positive experience for tenants and vendors.

What is the difference between Executive Assistant To Property Manager vs Leasing Coordinator?

AspectExecutive Assistant To Property ManagerLeasing Coordinator
Primary RoleSupports property management operations and administrative tasksHandles leasing processes and tenant screening
Required CredentialsAdministrative experience, possibly real estate or property management knowledgeReal estate license or leasing experience often preferred
Work EnvironmentOffice-based, supporting property management teamOffice and on-site visits for property tours and tenant interactions
Industry UsageCommonly employed in property management firms and real estate companiesPrimarily in leasing offices and property rental agencies

The Executive Assistant To Property Manager focuses on administrative support within property management, while the Leasing Coordinator specializes in tenant leasing and rental processes. Both roles are essential in real estate but serve different functions within the industry.

What are top 3 skills for an executive assistant to property manager?

An executive assistant to a property manager should have strong organizational skills to handle multiple tasks efficiently, excellent communication abilities for liaising with tenants and vendors, and proficiency with office software and property management tools. Attention to detail and the ability to prioritize are also essential for managing schedules, documentation, and property-related correspondence.

What are popular job titles related to Executive Assistant To Property Manager jobs in Arizona?

For Executive Assistant To Property Manager jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Property Manager jobs in Arizona look for?

The top searched job categories for Executive Assistant To Property Manager jobs in Arizona are:

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Cities in Arizona with the most Executive Assistant To Property Manager job openings:

Executive Assistant To Property Manager jobs near you

Executive Assistant to the CEO

HDI Global Insurance Company

Scottsdale, AZ • Hybrid

$105K - $120K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 6 days ago

Job description

Executive Assistant to the CEO
About HDI Global Insurance Company
HDI Global Insurance Company is a commercial property and casualty insurer headquartered in Chicago, IL. As a wholly owned subsidiary of HDI Global SE, we manage the industrial lines division of the Talanx Group. With an international network spanning over 150 countries, we deliver sophisticated domestic and global insurance solutions to U.S.-based multinational and middle-market companies across a wide range of industries.
With Xcelerate29, HDI is shaping its future by becoming a Trusted Global Player, achieving Next-level Excellence, and building a Forward-thinking Organisation. This direction helps HDI Global lead the profitable growth game as a globally connected business, raise the bar every day through stronger underwriting, claims, and investment performance, and win tomorrow by starting today with a lean, fast, resilient, and future-ready organisation. Together, these priorities support profitable growth, sustainable profitability, global consistency, digital transformation, AI acceleration, smart cost leadership, and stronger collaboration across teams and markets. They also reflect our focus on being a workplace of choice by building a future-ready workforce where people learn, grow, adapt to technology change, and contribute to long-term success.
Position Summary

The Executive Assistant to the CEO serves as a trusted business partner and strategic administrative professional responsible for supporting the Chief Executive Officer in managing daily operations, executive priorities, global travel, board activities, communications, and stakeholder engagements. This highly visible role requires exceptional organizational skills, discretion, business judgment, and the ability to coordinate complex domestic and international activities in a fast-paced environment. This is a hybrid position based in Scottsdale, Arizona.
The Executive Assistant acts as the central point of coordination for executive scheduling, travel logistics, expense management, meeting preparation, and executive communications, ensuring the CEO's time is optimized and strategic priorities are effectively supported.
Essential Duties and Responsibilities
Executive Calendar amp; Schedule Management
  • Manage and maintain the CEO's complex calendar, including internal and external meetings, board meetings, client engagements, and strategic business reviews.
  • Prioritize competing requests and proactively manage scheduling conflicts.
  • Coordinate executive appointments across multiple time zones and global locations.
  • Ensure the CEO is fully prepared for meetings through agendas, briefing materials, and follow-up actions.
Global Travel Management
  • Plan and coordinate all domestic and international travel arrangements for the CEO.
  • Prepare detailed travel itineraries including flights, hotels, ground transportation, visas, and meeting schedules.
  • Monitor travel disruptions and make real-time adjustments as necessary.
  • Coordinate travel logistics for key executive leadership meetings and board events.
Board of Directors amp; Executive Leadership Support
  • Coordinate Board of Directors and Executive Leadership Team meetings.
  • Prepare, organize, and distribute meeting materials, presentations, agendas, and minutes.
  • Track action items and follow-up activities resulting from executive and board meetings.
  • Manage confidential correspondence and board-related documentation.
Meeting Coordination amp; Global Time Zone Management
  • Schedule and coordinate executive meetings across multiple countries and time zones.
  • Arrange conference rooms, virtual meeting platforms, and supporting technology.
  • Coordinate logistics for executive off-sites, strategic planning sessions, and leadership meetings.
  • Maintain accurate records of meeting decisions and follow-up commitments.
Expense Management amp; Administrative Operations
  • Prepare and submit executive expense reports accurately and timely.
  • Monitor and reconcile corporate credit card expenses.
  • Ensure compliance with company travel and expense policies.
  • Coordinate invoice approvals, vendor payments, and budget-related administrative activities.
Executive Communications
  • Draft, proofread, and manage correspondence on behalf of the CEO.
  • Prepare professional presentations, reports, and executive-level communications.
  • Screen and prioritize incoming communications and requests.
  • Serve as a liaison between the CEO and executive leadership, employees, clients, brokers, vendors, board members, and external stakeholders.
Strategic Project Support
  • Assist with special projects, business initiatives, and strategic planning activities.
  • Conduct research and compile information for executive decision-making.
  • Track project milestones and deadlines on behalf of the CEO.
  • Coordinate cross-functional activities to ensure timely completion of assigned initiatives.
Confidentiality amp; Stakeholder Management
  • Handle highly sensitive and confidential information with absolute discretion.
  • Build and maintain strong working relationships across all levels of the organization.
  • Represent the CEO professionally and exercise sound judgment in interactions with internal and external stakeholders.
Qualifications
Education
  • Bachelor's degree preferred.
  • Equivalent combination of education and relevant experience may be considered.
Experience
  • 7+ years of experience supporting C-suite executives, preferably a CEO, President, or Executive Leadership Team.
  • Experience coordinating international travel and global executive calendars.
  • Experience supporting Board of Directors activities preferred.
  • Experience preparing executive presentations and reports.
Technical Skills
  • Advanced Microsoft Office Suite skills (Outlook, Word, PowerPoint, Excel, Teams).
  • Extensive calendar management and meeting scheduling expertise.
  • Expense reporting and travel management systems experience.
  • Strong presentation and document preparation skills.
Core Competencies
  • Executive Presence
  • Absolute Confidentiality
  • Strategic Thinking
  • Superior Organization Skills
  • Priority Management
  • Problem Solving
  • Business Acumen
  • Professional Communication
  • Attention to Detail
  • Relationship Management
  • Adaptability amp; Flexibility
  • Global Time-Zone Coordination
  • Initiative amp; Proactive Planning
Compensation and Benefits:
Base salary range for this position is $105,000–$120,000 plus eligibility for a performance-based annual bonus. Actual compensation will be based on experience, education, and geographic location.
We offer a competitive benefits package, including: 401(k) with company match, Paid Time Off, Sick Leave, Medical, Health Reimbursement Arrangement (HRA), Telemedicine, Wellness Program, Employee Assistance Program (EAP), Dental, Vision, Accident amp; Critical Illness Insurance, Flexible Spending Account (FSA), Dependent Care FSA, Group and Voluntary Life Insurance, Short- and Long-Term Disability, Pet Insurance, Transit and Parking benefits.
Additional Information
HDI Global Insurance Company is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, or sexual orientation.
Applicants must be legally authorized to work in the United States.
Recruitment Agencies: All resumes submitted without prior HR authorization will be considered unsolicited.
HDI Global Insurance Company participates in E-Verify.
Employment is contingent upon successful completion of a background check and drug screen. Testing will be conducted in compliance with applicable state and local laws.

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