Executive Assistant To Managing Partners Jobs in California

Exemption Status: Hourly Non-Exempt

Remote Options/Office Hours: On-Site/Hybrid

Classification: Administrative Support

Reports To: Managing Partner

The Executive Assistant to the Managing Partner of JKZ LLP (“JKZ” or the “Firm”) provides high-level executive, administrative, and operational support, including assisting with firm-wide initiatives. This role requires a highly organized, detail-oriented professional with sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.

Serving as a primary liaison to firm leadership, partners, referral sources, vendors, and business partners, the Executive Assistant anticipates needs, maintains strict confidentiality, and helps manage the Managing Partner’s professional obligations, including leadership duties, speaking engagements, marketing, recruiting, client relations, and business travel.

Spanish language proficiency is preferred, as the Firm works with many international clients and events, and the Executive Assistant may assist with communications and coordination in Spanish.

JKZ employees are expected to “Think Outside the Box,” applying creativity, sound judgment, and initiative to deliver thoughtful solutions and exceptional client service. The Accounting Specialist is expected to model and uphold JKZ’s mission, vision, and values in all professional interactions and to consistently produce work that meets or exceeds the JKZ Standard.

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• Executive & Administrative Support
• Maintain organization of the Managing Partner’s responsibilities, priorities, deadlines, and firm leadership obligations.
• Manage the Managing Partner’s calendar, ensuring strategic scheduling of meetings, calls, and commitments.
• Serve as a gatekeeper for the Managing Partner by managing requests for time, prioritizing communications, and ensuring the Managing Partner’s time is allocated effectively.
• Draft correspondence, presentations, reports, and other documents in accordance with firm formatting standards.
• Prepare spreadsheets, reports, and materials for meetings, presentations, and internal communications.
• Track and process expense reimbursements and maintain related documentation.
• Assist with attorney time entry and administrative tasks as needed.
• Provide backup support to the Managing Partner’s Legal Secretary when necessary.
• Liaison & Relationship Management
• Serve as a key liaison between the Managing Partner and firm leadership, partners, administrative departments, and staff.
• Communicate with clients, vendors, referral sources, and business partners on behalf of the Managing Partner.
• Manage communications and ensure timely follow-up on requests, issues, and action items.
• Maintain professional and effective relationships with internal and external stakeholders.
• Marketing, Business Development & Recruiting Support
• Assist with marketing initiatives, speaking engagements, and business development activities involving the Managing Partner.
• Coordinate logistics for conferences, presentations, and professional engagements.
• Support recruiting efforts and professional networking initiatives.
• Assist with projects related to the Firm’s strategic growth and business development goals.
• Travel & Event Coordination
• Coordinate and manage domestic and international travel arrangements.
• Prepare travel itineraries and ensure all logistics are arranged in advance.
• Assist with planning and coordination of firm events, partner meetings, and employee engagement initiatives.
• Support logistics related to conferences, meetings, and firm functions.
• Project & Operations Support
• Support firm initiatives and operational projects as directed by the Managing Partner.
• Track project timelines and ensure follow-up on assignments and outstanding items.
• Assist with coordination of new client intake processes when needed.
• Provide general operational support related to firm management priorities.
• Limited Personal Support
• Provide limited personal administrative support to the Managing Partner, including personal calendaring or coordination of select appointments when necessary.
• Confidentiality & Professional Discretion
• This position requires the highest level of confidentiality, discretion, and professionalism. The Executive Assistant will have access to sensitive firm information, including but not limited to personnel matters, financial data, client information, compensation discussions, and firm strategy.
• The Executive Assistant is expected to exercise sound judgment in handling confidential information and communications and must maintain strict confidentiality at all times. The ability to manage sensitive matters with discretion and professionalism is essential to the success of this role.

To perform this job successfully, an individual must be able to satisfactorily perform all essential duties. The requirements listed below are representative of the knowledge, skill, and physical and mental abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mental Demands
• Manage multiple tasks, deadlines, and priorities simultaneously.
• Work in a fast-paced environment with frequent interruptions and shifting priorities.
• Exercise sound judgment and maintain strict confidentiality.
• Analyze information and identify issues requiring attention.
• Maintain strong attention to detail and a high level of accuracy.
• Communicate clearly and professionally with individuals at all levels of the Firm and external organizations.
• Work independently while collaborating effectively within a team environment.
• Physical Demands & Work Environment
• Prolonged periods of sitting and working at a computer.
• Frequent use of office equipment including computer, phone, copier, and scanner.
• Occasional standing, walking, bending, and lifting up to 20 pounds.
• Work is performed primarily in a professional office environment.
• Occasional attendance at firm meetings, events, or off-site engagements may be required.
• Education & Experience
• Minimum of five (5) years of recent experience supporting a Managing Partner or shareholder in a law firm or other professional services firm.
• Prior experience in a legal or professional services environment strongly preferred.
• Demonstrated experience managing complex schedules, projects, and executive-level responsibilities.
• Knowledge, Skills & Abilities
• Strong organizational and time-management skills with the ability to prioritize competing demands.
• Exceptional attention to detail and commitment to accuracy.
• Ability to communicate clearly and professionally with internal and external stakeholders.
• Spanish language proficiency preferred to support international client communications and events.
• Ability to work independently while collaborating effectively within a team environment.
• Positive attitude, intellectual curiosity, dependability, and strong work ethic.
• Ability to take initiative, anticipate needs, and proactively address issues.
• Proficiency in MS Office (Word, Excel, Outlook) and modern law firm practice management software.
• Excellent command of English, including grammar, usage, form, and style.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. JKZ LLP is an equal opportunity employer committed to creating an inclusive and diverse workforce. We comply with the ADA and other applicable laws and consider reasonable accommodations to qualified individuals with disabilities that may be necessary for individuals to perform essential functions.

About the company

JKZ LLP