ZipRecruiter

Log In

1

Executive Assistant To Manager Jobs in Wisconsin

The QTI Group

Executive Assistant

Madison, WI · On-site

$26/hr

This role is ideal for an experienced Executive Assistant who thrives in a fast-paced environment ... manage multiple priorities while maintaining exceptional attention to detail. This is a temporary ...

Brady Corporation

Executive Assistant

Milwaukee, WI · On-site

You will work in tandem with the CEO's primary Executive Assistant to seamlessly manage the executive team needs while independently serving as the lead administrative partner to the broader ...

Brady

Executive Assistant

Milwaukee, WI

You will work in tandem with the CEO's primary Executive Assistant to seamlessly manage the executive team needs while independently serving as the lead administrative partner to the broader ...

The QTI Group

Part-Time Executive Assistant

Madison, WI · On-site

$26/hr

This role is ideal for an experienced Executive Assistant who thrives in a fast-paced environment ... manage multiple priorities while maintaining exceptional attention to detail. This is a temporary ...

New

Advanced Asset Management

WI · On-site

$96.10 - $144.15/hr

Role Overview We are seeking a highly organized and proactive Executive Assistant to support senior leadership in day-to-day operations, communication management, scheduling, and administrative ...

Robert Half

Executive Assistant

Green Bay, WI · On-site

We are looking for an Executive Assistant to provide high-level administrative support in Green Bay ... Manage day-to-day support activities independently, ensuring priorities are addressed efficiently ...

Vortex Optics

Executive Assistant to CEO

Barneveld, WI · On-site

Many create more value when they're anticipated, organized, and thoughtfully managed by someone who ... Prepare the CEO to Lead: Prepare agendas/materials; capture notes; track follow-up; organize ...

Vortex Optics

Executive Assistant to CEO

Barneveld, WI · On-site

Many create more value when they're anticipated, organized, and thoughtfully managed by someone who ... Prepare the CEO to Lead: Prepare agendas/materials; capture notes; track follow-up; organize ...

Flex-Staff

Executive Assistant

Manitowoc, WI · On-site

We are looking for an Executive Assistant to serve as the strategic glue for our executive, sales, and marketing teams. In this high-visibility role, you will manage core operations, host VIP clients ...

next page

Showing results 1-20

All JobsTo JobsExecutive Assistant To Manager JobsExecutive Assistant To Manager Jobs in Wisconsin

Executive Assistant To Manager information

What does an executive assistant to manager do?

An Executive Assistant to Manager provides high-level administrative support to a manager or executive, helping to streamline daily operations and manage various tasks. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and coordinating travel arrangements. They also act as a liaison between the manager and other staff or external parties, ensuring communication flows smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an executive assistant to manager?

To thrive as an Executive Assistant to Manager, you need excellent organizational, multitasking, and time management skills, often supported by a background in business administration or a related field. Proficiency in office productivity software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is typically required. Strong communication, discretion, and problem-solving abilities help an executive assistant stand out in supporting leadership and handling confidential information. These skills ensure smooth operations, effective support to management, and the ability to anticipate and resolve challenges efficiently.

How does an executive assistant to manager typically support team communication and workflow?

As an Executive Assistant to a Manager, you play a vital role in ensuring smooth communication within the team and across departments. You are often responsible for organizing meetings, preparing agendas, and following up on action items to keep projects on track. This role requires proactive coordination with various stakeholders, managing confidential information, and prioritizing tasks so that the manager and team can operate efficiently. You'll also act as a liaison, relaying important updates and helping to resolve scheduling conflicts, which makes strong interpersonal skills essential.

What is the difference between Executive Assistant To Manager vs Administrative Assistant?

AspectExecutive Assistant To ManagerAdministrative Assistant
CredentialsTypically requires relevant experience; certifications like EA or PA are commonOften requires high school diploma or associate degree; certifications are less common
Work EnvironmentCorporate offices, executive settings, fast-paced environmentsVarious settings including offices, schools, healthcare facilities
Employer & IndustryBusinesses, corporations, industries with executive teamsWide range of industries, supporting general office functions
Search & Comparison IntentPeople comparing support roles for managers or executivesIndividuals seeking general administrative support roles

The main difference is that an Executive Assistant To Manager provides specialized support directly to a manager or executive, often handling complex tasks and confidential information. An Administrative Assistant generally supports broader office functions without the direct focus on a specific manager or executive.

What job to do after executive assistant to manager?

After working as an executive assistant to a manager, common next roles include office manager, project coordinator, or administrative manager, which often require similar organizational and communication skills. Gaining experience in project management or obtaining certifications like the Certified Administrative Professional (CAP) can also open opportunities for higher-level administrative or operational roles.

What jobs can I transition to from executive assistant to manager?

An executive assistant can transition to roles such as office manager, project coordinator, operations manager, or administrative manager, leveraging skills in organization, communication, and multitasking. Gaining experience in project management tools and obtaining certifications like CAPM or PMP can facilitate these transitions.

What are popular job titles related to Executive Assistant To Manager jobs in Wisconsin?

For Executive Assistant To Manager jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Manager jobs in Wisconsin look for?

The top searched job categories for Executive Assistant To Manager jobs in Wisconsin are:

What cities in Wisconsin are hiring for Executive Assistant To Manager jobs?

Cities in Wisconsin with the most Executive Assistant To Manager job openings:

Executive Assistant To Manager jobs near you

Executive Assistant to the CEO

One City Schools, Inc

Monona, WI • On-site

Full-time

Medical, Dental, Vision, Life, PTO

This job post has expired today. Applications are no longer accepted.

Job description

EXECUTIVE ASSISTANT to the CEO
POSITION POSTED: 7/25/2024
FULL-TIME POSITION
HOURS: 40+
DEADLINE TO APPLY
One City Schools believes in identifying and hiring the best possible candidates to serve our scholars, families and school community. The position will remain open until we find our best fit Executive Assistant to our CEO, Kaleem Caire.
POSITION SUMMARY
The Executive Assistant to the CEO is an experienced, fun, energetic, inspiring and detailed-oriented individual who is able to support the work of One City's Chief Executive Officer (CEO) and provide excellent administrative leadership and assistance to the organization, its committees and its schools. This person must demonstrate a strong passion and commitment to working in support of young children, teachers and parents in schools and the community, and in support of One City's community partnerships.
PERFORMANCE RESPONSIBILITIES
The Executive Assistant to the CEO provides administrative support to the CEO and reports to the VP of External Relations. The position requires excellent communication and interpersonal skills, the ability to manage and execute details, engage internal and external stakeholders and complete tasks in a high quality and timely manner. Executive assistant is trusted with complex duties and confidential information. Requires knowledge of One City's mission, vision, strategic agenda and organizational policies and procedures.
Responsibilities:
  • Plans, coordinates and ensures the CEO's meetings, activities, schedule and follow-up is executed flawlessly, and that his schedule and time is followed and respected. Serves as the "gatekeeper" and "gateway" to the CEO, creating win-win situations for direct access to the CEO's time and office.
  • Works closely and effectively with the CEO and his/her scheduler to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Participates as an adjunct member of the Executive and Leadership Teams, including assisting in scheduling meetings, attending all meetings and offering strategic advice and expertise.
  • Assists the CEO with daily work tasks and administrative duties, and completes a broad variety of administrative tasks that include managing an active and ever-expanding calendar of appointments. Provides assistance and coordination with key activities that the CEO is engaged in, internally and externally, to benefit One City.
  • Makes travel, meeting and other arrangements for the CEO and key staff, with direction from the CEO and VP of External Relations.
  • Works with the CEO and VP of External Relations to ensure the timely distribution of materials to key stakeholders; leads and keeps notes for all Leadership meetings.
  • Participates in special events hosted by One City, or in support of One City, and performs other duties as assigned by the CEO and VP of External Relations.
  • Serves as lead project coordinator as assigned by the CEO or VP of External Relations.
  • Serves as a partner and back-up support to One City's Administrative Managers.
  • Prepares, reviews and sends internal and outgoing correspondence.
  • Upholds and enforces board policy, administrative procedures, and center rules and regulations, and is supportive of them to the public.
  • Maintains appropriate effective work habits, including regular and punctual attendance and appropriate use of planning time, and establishes and maintains cooperative relationships with other staff members.
  • Strives to communicate the positive aspects of One City to the public in word and deed.
  • Helps maintain a clean and orderly work environment and facility at all times, and shows grace and support when engaging children, parents and guests who utilize or visit One City.
  • Attends and takes notes at meetings with the CEO
  • Assists in planning bi-annual Leadership and Executive Team retreats

LEADERSHIP QUALITIES
  • Model One City's Habits of Character: integrity, self-respect, compassion, perseverance and a willingness to encourage and allow scholars to take risks;
  • Maintain appropriate work habits, including punctual, consistent attendance and appropriate use of planning time;
  • Establish and maintain cooperative relationships with colleagues while demonstrating commitment to teamwork;
  • Strive to communicate the positive aspects of One City Schools to the public in word and deed;
  • Help maintain a clean, orderly and welcoming educational environment and facility;
  • At all times and shows grace and support when engaging children, parents and guests who utilize or visit One City;
  • Demonstration of excellence with judgment, decision making, problem-solving skills and an innovative mindset;
  • Energetic, flexible and open-minded; a willingness to embrace strategic change based on best interests of our scholars;
  • Self-reflective and proactive with a growth mindset, including the desire to receive and give feedback.

BASIC QUALIFICATIONS AND REQUIREMENTS
  • Strong commitment to the mission, vision, goals and objectives of One City, and to working with young children from diverse racial/cultural populations and their families.
  • High School Diploma or Equivalency with a minimum of three years (3) of related professional experience.
  • Proficient use of office equipment: computer, multi-phone and voice messaging systems, fax and copier.
  • Proficient use of Microsoft Office and related computer programs: word processing, databases, spreadsheets, bookkeeping, email and Internet; significant comfort learning and using new technology and software.
  • Excellent judgment and creative problem-solving skills.
  • Dedication to continuous learning, and personal and professional development.
  • Energetic, flexible, collaborative and proactive.
  • Ability to regularly and routinely lift and push at least 50 pounds.
  • Completion of a background check required.

WHAT WE OFFER: COMPENSATION and BENEFITS
One City offers salaries and wages that are competitive within our local market and area public schools, as well as comprehensive benefits to all full-time employees. Benefits include:
  • Generous time-off program, including 18 Days of PTO and holidays, spring break and winter break (follows MMSD)
  • Comprehensive health benefits (medical, dental and vision)
  • Voluntary Benefits (Supplemental Life, Accident, Short Term Disability, etc.)
  • Your age-eligible child automatically admitted to an open seat at One City Schools
  • Life Insurance and Long-term Disability
  • Employee Assistance Plan
  • Compensation will be consistent with One City's approved compensation plan as stipulated by the Board of Directors.

BACKGROUND ON ONE CITY SCHOOLS
Established in 2014, One City Schools, Inc. is a nonprofit school management organization based in Madison, Wisconsin that operates high quality preschools and public charter 4K - 12 schools in Wisconsin. One City's mission is to seed a new model of public education that ensures children and teens are on track to succeed in a college or career preparatory program from birth through high school graduation. We are dedicated to ensuring that our Scholars live and lead with good character, practice self-care and personal wellness, and possess the requisite knowledge, skills, motivation, adaptability, and preparation to make the world better through acts of community service, and whatever careers or occupations they will choose in the future.
One City Preschool (OCP) is an accredited, award-winning, tuition-based early childhood learning center operated by One City Schools, Inc. that serves children ages 3 months through 4 years.
One City Elementary School (OCES) is a tuition-free public charter school in Madison, Wisconsin, dedicated to preparing children in grades 4K to 5 to have a positive and sustainable impact on the world.
One City Preparatory Academy (OCPA) is a tuition-free public charter school in Madison, Wisconsin, dedicated to preparing young people in grades 6 through 12 to have a positive and sustainable impact on the world.
EQUAL OPPORTUNITY EMPLOYER
One City is an equal opportunity employer and is committed to a policy of equal opportunity for all team members and applicants, and to maintaining a work environment in which everyone is treated with respect and dignity.

Apply