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Executive Assistant To Manager Jobs in Oregon (NOW HIRING)

CAPECO

Executive Assistant

Pendleton, OR

$5.1K/mo

Executive Assistant Supervised by: Chief Executive Officer Department: Administration ... Communication Management: Respond to inquiries and distribute professional correspondence, reports ...

CAPECO

Executive Assistant

Pendleton, OR · On-site

$5.1K/mo

Executive Assistant Supervised by: Chief Executive Officer Department: Administration ... Communication Management: Respond to inquiries and distribute professional correspondence, reports ...

Avenue5 Residential

Executive Assistant

Portland, OR · On-site

Avenue5 is a growing, and we are in search of an executive assistant to join our dynamic team of Fivers! About Us We are a vibrant third-party multifamily property management firm with locations ...

Better-Pros

Executive Assistant

Talent, OR · On-site

If you are an executive assistant seeking new opportunities, we encourage you to apply to our ... Manage administrative duties. * Set up meetings and manage an agenda. * Manage email responses and ...

Willamette Dental

Executive Assistant

Hillsboro, OR · On-site

Position Summary The Executive Assistant will provide high-level administrative support to ... Manage various administrative projects from conception to completion. Essential Position Functions

Aptyx

Executive Assistant

OR · On-site +1

$70K - $80K/yr

Position Summary The Executive Assistant provides high-level administrative support to the Aptyx executive team. This role is responsible for managing complex schedules, coordinating travel ...

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All JobsTo JobsExecutive Assistant To Manager JobsExecutive Assistant To Manager Jobs in Oregon

Executive Assistant To Manager information

What does an executive assistant to manager do?

An Executive Assistant to Manager provides high-level administrative support to a manager or executive, helping to streamline daily operations and manage various tasks. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and coordinating travel arrangements. They also act as a liaison between the manager and other staff or external parties, ensuring communication flows smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an executive assistant to manager?

To thrive as an Executive Assistant to Manager, you need excellent organizational, multitasking, and time management skills, often supported by a background in business administration or a related field. Proficiency in office productivity software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is typically required. Strong communication, discretion, and problem-solving abilities help an executive assistant stand out in supporting leadership and handling confidential information. These skills ensure smooth operations, effective support to management, and the ability to anticipate and resolve challenges efficiently.

How does an executive assistant to manager typically support team communication and workflow?

As an Executive Assistant to a Manager, you play a vital role in ensuring smooth communication within the team and across departments. You are often responsible for organizing meetings, preparing agendas, and following up on action items to keep projects on track. This role requires proactive coordination with various stakeholders, managing confidential information, and prioritizing tasks so that the manager and team can operate efficiently. You'll also act as a liaison, relaying important updates and helping to resolve scheduling conflicts, which makes strong interpersonal skills essential.

What is the difference between Executive Assistant To Manager vs Administrative Assistant?

AspectExecutive Assistant To ManagerAdministrative Assistant
CredentialsTypically requires relevant experience; certifications like EA or PA are commonOften requires high school diploma or associate degree; certifications are less common
Work EnvironmentCorporate offices, executive settings, fast-paced environmentsVarious settings including offices, schools, healthcare facilities
Employer & IndustryBusinesses, corporations, industries with executive teamsWide range of industries, supporting general office functions
Search & Comparison IntentPeople comparing support roles for managers or executivesIndividuals seeking general administrative support roles

The main difference is that an Executive Assistant To Manager provides specialized support directly to a manager or executive, often handling complex tasks and confidential information. An Administrative Assistant generally supports broader office functions without the direct focus on a specific manager or executive.

What job to do after executive assistant to manager?

After working as an executive assistant to a manager, common next roles include office manager, project coordinator, or administrative manager, which often require similar organizational and communication skills. Gaining experience in project management or obtaining certifications like the Certified Administrative Professional (CAP) can also open opportunities for higher-level administrative or operational roles.

What jobs can I transition to from executive assistant to manager?

An executive assistant can transition to roles such as office manager, project coordinator, operations manager, or administrative manager, leveraging skills in organization, communication, and multitasking. Gaining experience in project management tools and obtaining certifications like CAPM or PMP can facilitate these transitions.

What are popular job titles related to Executive Assistant To Manager jobs in Oregon?

For Executive Assistant To Manager jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Manager jobs in Oregon look for?

The top searched job categories for Executive Assistant To Manager jobs in Oregon are:

What cities in Oregon are hiring for Executive Assistant To Manager jobs?

Cities in Oregon with the most Executive Assistant To Manager job openings:

Executive Assistant To Manager jobs near you
Infographic showing various Executive Assistant To Manager job openings in Oregon as of June 2026, with employment types broken down into 3% As Needed, 87% Full Time, 9% Part Time, and 1% Nights. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution.

Executive Assistant

BizTek People, Inc. | APA International Placement Consultants

Portland, OR • On-site

Other

Re-posted 8 days ago

Job description


We are seeking a highly organized Executive Assistant for our client in Portland, OR!
Job Title: Executive Assistant
Schedule: Full-Time5x8sDay Shift12-Week Assignment
Key Responsibilities
  • Manage complex executive calendars and coordinate daily schedules and priorities
  • Coordinate internal and external meetings with leadership, stakeholders, and partners
  • Track commitments and keep executives informed of upcoming obligations
  • Screen and manage incoming correspondence and communications
  • Conduct research and prepare materials, including PowerPoint presentations and executive documents
  • Provide front desk support including greeting visitors and answering main office phone lines
  • Distribute incoming and outgoing mail
  • Assist with planning and coordinating executive visits, events, and departmental activities
  • Coordinate logistics such as scheduling, catering, and visitor itineraries
  • Coordinate agendas, notices, action items, and meeting minutes for executive-led meetings
  • Set up and support hybrid meetings including A/V equipment and presentation materials
  • Distribute meeting materials and follow up on action items
  • Arrange executive travel and related logistics
  • Prepare expense reports and reconcile purchasing card transactions
  • Provide backup administrative support for other senior leaders as needed
  • Contribute to overall administrative operations within the executive office
Required Qualifications
Candidates must meet one of the following:
  • 4 years of clerical/secretarial experience, including 1 year supporting a senior executive,
  • OR
  • Associate degree or certificate in Office Occupations/Office Technology plus 3 years of secretarial experience,
OR
  • Bachelor's degree plus 2 years of secretarial experience
Additional requirements:
  • At least 1 year supporting senior management at the full-performance level using advanced organizational skills
  • Training or coursework in office occupations/office technology may substitute for up to one year of clerical/secretarial experience
Skills & Competencies
  • Advanced calendar management and organizational skills
  • Strong time management and ability to handle multiple priorities
  • Professional communication and customer service skills
  • High attention to detail and accuracy
  • Ability to work in a fast-paced environment and meet deadlines
  • Sound judgment and ability to handle confidential information

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