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Executive Assistant To Manager Jobs in Alabama (NOW HIRING)

Astrion

Senior Executive Assistant

Huntsville, AL · On-site

$85K - $150K/yr

Overview Senior Executive Assistant LOCATION: Huntsville, AL; Arlington, VA; El Segundo, CA (onsite ... Ability to manage multiple priorities, coordinate cross department initiatives. * Excellent written ...

Astrion

Senior Executive Assistant

Huntsville, AL · On-site

$85 - $150/hr

Overview Senior Executive Assistant LOCATION: Huntsville, AL; Arlington, VA; El Segundo, CA (onsite ... Ability to manage multiple priorities, coordinate cross department initiatives. * Excellent written ...

Astrion

Senior Executive Assistant

Huntsville, AL · On-site

$85K - $150K/yr

Overview Senior Executive Assistant LOCATION: Huntsville, AL; Arlington, VA; El Segundo, CA (onsite ... Ability to manage multiple priorities, coordinate cross department initiatives. * Excellent written ...

Employers

Executive Assistant

Birmingham, AL · On-site

Executive Assistant | Birmingham, AL General Summary The Executive Assistant provides high-level ... Proactively manage the executive's calendar to optimize time, ensuring proper prioritization ...

Port of Huntsville

Executive Assistant

Huntsville, AL · On-site

$67K - $100K/yr

The work involves providing executive assistant services with significant responsibility for ... management systems. * Principles and practices related to handling confidential, sensitive, and ...

Port of Huntsville

Executive Assistant

Huntsville, AL · On-site

$67K - $100K/yr

The work involves providing executive assistant services with significant responsibility for ... management systems. Principles and practices related to handling confidential, sensitive, and ...

PMHCC Inc.

Position Summary: The Executive Assistant will provide comprehensive support services to the ... Ability to prioritize and manage multiple deadlines * Sound judgment, discretion, and ...

New

University of Pennsylvania

Posted Job Title Executive Assistant and Administrative Officer Job Profile Title Executive ... Manage special projects and ad hoc events as assigned to the Global Initiatives portfolio by the ...

New

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Executive Assistant To Manager information

What does an executive assistant to manager do?

An Executive Assistant to Manager provides high-level administrative support to a manager or executive, helping to streamline daily operations and manage various tasks. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and coordinating travel arrangements. They also act as a liaison between the manager and other staff or external parties, ensuring communication flows smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.

What are the key skills and qualifications needed to thrive as an executive assistant to manager?

To thrive as an Executive Assistant to Manager, you need excellent organizational, multitasking, and time management skills, often supported by a background in business administration or a related field. Proficiency in office productivity software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is typically required. Strong communication, discretion, and problem-solving abilities help an executive assistant stand out in supporting leadership and handling confidential information. These skills ensure smooth operations, effective support to management, and the ability to anticipate and resolve challenges efficiently.

How does an executive assistant to manager typically support team communication and workflow?

As an Executive Assistant to a Manager, you play a vital role in ensuring smooth communication within the team and across departments. You are often responsible for organizing meetings, preparing agendas, and following up on action items to keep projects on track. This role requires proactive coordination with various stakeholders, managing confidential information, and prioritizing tasks so that the manager and team can operate efficiently. You'll also act as a liaison, relaying important updates and helping to resolve scheduling conflicts, which makes strong interpersonal skills essential.

What is the difference between Executive Assistant To Manager vs Administrative Assistant?

AspectExecutive Assistant To ManagerAdministrative Assistant
CredentialsTypically requires relevant experience; certifications like EA or PA are commonOften requires high school diploma or associate degree; certifications are less common
Work EnvironmentCorporate offices, executive settings, fast-paced environmentsVarious settings including offices, schools, healthcare facilities
Employer & IndustryBusinesses, corporations, industries with executive teamsWide range of industries, supporting general office functions
Search & Comparison IntentPeople comparing support roles for managers or executivesIndividuals seeking general administrative support roles

The main difference is that an Executive Assistant To Manager provides specialized support directly to a manager or executive, often handling complex tasks and confidential information. An Administrative Assistant generally supports broader office functions without the direct focus on a specific manager or executive.

What job to do after executive assistant to manager?

After working as an executive assistant to a manager, common next roles include office manager, project coordinator, or administrative manager, which often require similar organizational and communication skills. Gaining experience in project management or obtaining certifications like the Certified Administrative Professional (CAP) can also open opportunities for higher-level administrative or operational roles.

What jobs can I transition to from executive assistant to manager?

An executive assistant can transition to roles such as office manager, project coordinator, operations manager, or administrative manager, leveraging skills in organization, communication, and multitasking. Gaining experience in project management tools and obtaining certifications like CAPM or PMP can facilitate these transitions.

What are popular job titles related to Executive Assistant To Manager jobs in Alabama?

For Executive Assistant To Manager jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Manager jobs in Alabama look for?

The top searched job categories for Executive Assistant To Manager jobs in Alabama are:

What cities in Alabama are hiring for Executive Assistant To Manager jobs?

Cities in Alabama with the most Executive Assistant To Manager job openings:

Executive Assistant To Manager jobs near you

Senior Executive Assistant

Astrion

Huntsville, AL • On-site

$85K - $150K/yr

Full-time

Posted 11 days ago

Job description

Overview
Senior Executive Assistant
LOCATION: Huntsville, AL; Arlington, VA; El Segundo, CA (onsite)
JOB STATUS: Full-time
CLEARANCE: N/A
TRAVEL: None
SALARY RANGE: $85K - $150K (final compensation to be determined based on experience and location)
Astrion has an exciting opportunity for a Senior Executive Assistant in one of the locations listed above. This role provides high-level administrative and operational support to a C-suite executive, including managing complex schedules, meetings, travel, communications, expense reports, and office coordination.
This is an advanced Executive Assistant role suited for an accomplished professional who thrives in a fast-paced, dynamic environment and operates with a high degree of professionalism, discretion, and initiative. The ideal candidate is highly organized and proactive, with the ability to anticipate needs, manage competing priorities, and effectively support executive leadership.
REQUIRED QUALIFICATIONS / SKILLS
  • Minimum of 5 years of experience supporting C-Suite executives at an advanced administrative level.
  • Demonstrate deep expertise managing complex executive calendars, coordinating high-level meetings, preparing executive briefings, and handling confidential communications.
  • Ability to manage multiple priorities, coordinate cross department initiatives.
  • Excellent written and verbal communication skills with the ability to adapt and interact professionally with senior leadership and government partners.
  • Strong judgment and ability to manage highly sensitive or confidential information with professionalism and integrity.
  • Advanced proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and experience with collaboration tools such as SharePoint or Teams.
  • Experience coordinating corporate events, complex calendar scheduling and making progressions with self-independent decisions.
  • Must be flexible in adapting to deadlines, competing priorities, and multitasking while offering high level secretarial assistance, and managing correspondence.
  • Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize and handle multiple projects at once.
  • Deltek Costpoint experience highly desired.

RESPONSIBILITIES
Executive Support
  • Provide advanced administrative and business support to executive leadership
  • Manage complex and dynamic executive calendars, meetings, appointments, and scheduling priorities
  • Coordinate domestic and international travel arrangements, itineraries, agendas, expense reports, and check requests
  • Prepare correspondence, presentations, reports, spreadsheets, memoranda, and confidential documents
  • Support executives with data analysis, operational reporting, and project coordination
  • Serve as a liaison between executives and internal/external stakeholders while maintaining professionalism and confidentiality
  • Track priorities, deadlines, and follow-up items to ensure timely completion of tasks and initiatives
  • Handle all expense reports and submissions

Meeting & Event Coordination
  • Coordinate leadership meetings, company events, conferences, and employee functions
  • Manage conference room scheduling, meeting logistics, catering, room setup, and audiovisual/Teams support
  • Prepare meeting agendas, materials, and follow-up documentation as needed
  • Provide support for classified meetings and maintain working knowledge of applicable procedures and systems

Financial & Expense Support
  • Assist employees' preparation and submission
  • Maintain receipts, reconcile credit card charges, and ensure proper coding and documentation of expenses
  • Support administrative budget tracking and financial recordkeeping processes

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