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Executive Assistant To Coo Jobs in Santa Rosa, CA

Specialized

Program Manager

Sonoma, CA · On-site

$140K - $160K/yr

Program Manager (Onsite) Reports to: Chief Operating Officer About Us: Specialized - One Force ... Demonstrated experience developing and presenting materials to executive and C-Suite audiences.

Specialized

Program Manager

Santa Rosa, CA · On-site

$140K - $160K/yr

Program Manager (Onsite) Reports to: Chief Operating Officer About Us: Specialized - One Force ... Demonstrated experience developing and presenting materials to executive and C-Suite audiences.

HIKINEX

Executive Assistant to Founder

Bodega Bay, CA · On-site

Executive Assistant to Founder - Full Time Location: San Francisco Overview We are seeking a highly ... Experience creating standard operating procedures (SOPs) or internal documentation What Success ...

Aurelius Systems

Executive Assistant

Sonoma, CA · On-site

... to shoot down drones. We're a small team of engineers, former US military operators, and subject ... Executive and team scheduling, calendaring, and meeting coordination, including support for the CEO ...

Aurelius Systems

Executive Assistant

Santa Rosa, CA · On-site

... to shoot down drones. We're a small team of engineers, former US military operators, and subject ... Executive and team scheduling, calendaring, and meeting coordination, including support for the CEO ...

Essel

Project Engineer

Santa Rosa, CA · On-site

You'll work directly on behalf of the Chief Operating Officer (COO) and play a critical role in the ... executive leadership. * Professional demeanor with the confidence to communicate with clients ...

Essel

Project Engineer

Santa Rosa, CA · On-site

You'll work directly on behalf of the Chief Operating Officer (COO) and play a critical role in the ... executive leadership. * Professional demeanor with the confidence to communicate with clients ...

Ema

Chief of Staff

Bodega Bay, CA · On-site

Role Overview As Chief of Staff to the CEO, you will be the strategic nerve center of the entire ... This is a senior operating role for someone who has already done it -- led strategy at scale ...

Essel

Project Engineer

Santa Rosa, CA · On-site

You'll work directly on behalf of the Chief Operating Officer (COO) and play a critical role in the ... executive leadership. * Professional demeanor with the confidence to communicate with clients ...

NCBHS

Chief Nursing Officer (Santa Rosa)

Santa Rosa, CA · On-site

$175 - $200/hr

... TO Chief Executive Officer DESCRIPTION OF POSITION Organizes and administers areas of Nursing ... Clear, concise and current written policies and procedures are available to assist the staff and ...

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All JobsTo Coo JobsExecutive Assistant To Coo JobsExecutive Assistant To Coo Jobs in Santa Rosa, CA

Executive Assistant To Coo information

See Santa Rosa, CA salary details

$32.8K

$70.5K

$112.1K

How much do executive assistant to coo jobs pay per year?

As of Sep 2, 2026, the average yearly pay for executive assistant to coo in Santa Rosa, CA is $70,472.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,700.00 and $82,000.00 per year, depending on experience, location, and employer.

What is an executive assistant to COO?

An Executive Assistant to the Chief Operating Officer (COO) is a professional who provides high-level administrative and organizational support to the COO of a company. Their duties often include managing schedules, coordinating meetings, handling communications, preparing reports, and assisting with special projects. This role requires discretion, strong communication skills, and the ability to anticipate the needs of the COO to help the organization run smoothly. Executive Assistants to COOs often act as a key liaison between the COO and other staff or external partners.

What are the key skills and qualifications needed to thrive as an executive assistant to COO?

To thrive as an Executive Assistant to a COO, you need exceptional organizational skills, attention to detail, and experience in administrative support, often backed by a relevant degree or professional training. Proficiency with office productivity software (such as Microsoft Office Suite), calendar and travel management tools, and familiarity with project management systems are typically required. Outstanding communication, discretion, and proactive problem-solving are vital soft skills that set top candidates apart. These skills and qualities are crucial for effectively supporting high-level executives, ensuring smooth operations, and maintaining confidentiality in a fast-paced corporate environment.

What are some common challenges executive assistants to the COO face, and how can they effectively manage them?

Executive Assistants to the COO often juggle fast-paced schedules, last-minute changes, and high-priority requests from multiple stakeholders. Managing conflicting deadlines and maintaining clear communication between departments can be challenging. Success in this role relies on strong organizational skills, adaptability, and proactive problem-solving. Building a close working relationship with the COO and understanding their priorities can help anticipate needs and ensure smooth operations.

What is the difference between Executive Assistant To Coo vs Executive Assistant To CEO?

AspectExecutive Assistant To CooExecutive Assistant To CEO
Primary FocusSupporting Chief Operating Officer in daily operations and strategic initiativesSupporting Chief Executive Officer in overall company leadership and decision-making
Work EnvironmentOperations, internal departments, cross-functional teamsExecutive office, boardrooms, external stakeholders
Required SkillsOperational knowledge, project management, communicationLeadership support, strategic planning, high-level communication
CertificationsTypically none required, but administrative certifications helpfulTypically none required, but executive assistant certifications beneficial

Both roles involve high-level administrative support, but the Executive Assistant To Coo focuses on operational functions supporting the COO, while the Executive Assistant To CEO supports overall company leadership. The roles differ mainly in scope and focus, aligning with the executive they assist.

What jobs can I transition to from executive assistant to COO?

An executive assistant to a COO can transition into roles such as operations manager, project manager, or administrative manager, leveraging skills in organization, communication, and strategic planning. Gaining experience in project coordination, leadership, and familiarity with business processes can facilitate career advancement into senior management or specialized operational roles.

What are popular job titles related to Executive Assistant To Coo jobs in Santa Rosa, CA?

For Executive Assistant To Coo jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Coo jobs in Santa Rosa, CA look for?

The top searched job categories for Executive Assistant To Coo jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Executive Assistant To Coo jobs?

Cities near Santa Rosa, CA with the most Executive Assistant To Coo job openings:

Executive Assistant To Coo jobs near you

Executive Assistant to Managing Director (co-CEO)

The Hire Standard

Napa, CA • On-site

$145K - $165K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

24th August, 2026
Job Brief
A dynamic and fast-paced organization is seeking an experienced Executive Assistant to the Co-CEO to serve as a trusted strategic partner and force multiplier for executive leadership. This is a high-impact role that extends far beyond traditional administrative support, requiring a highly organized, proactive, and adaptable professional who can seamlessly manage competing priorities while driving operational excellence.
You will act as an extension of the Co-CEO, ensuring optimal time management, streamlined operations, and effective communication across the organization. This role is ideal for a resourceful and solutions-oriented Executive Assistant who thrives in complex environments, exercises sound judgment, and enjoys building strong relationships while improving processes and systems.
The Job
This role sits at the center of executive operations, partnering closely with the Co-CEO to manage critical priorities, coordinate cross-functional initiatives, and create the structure needed for maximum effectiveness. You will balance strategic thinking with hands-on execution, helping drive efficiency, alignment, and accountability across teams.
Key Responsibilities
  • Manage complex and highly confidential calendars, coordinating with executives, investors, customers, partners, and Executive Assistants both domestically and internationally
  • Continuously adapt to changing business priorities to maximize the Co-CEO's effectiveness and productivity
  • Serve as an extension of the Co-CEO by attending meetings, capturing key action items, preparing materials, and ensuring follow-through
  • Develop and improve processes, reporting mechanisms, goal-tracking systems, and team operating rhythms
  • Manage competing priorities and projects while driving execution and accountability
  • Create and maintain Standard Operating Procedures (SOPs) and identify opportunities for operational improvements
  • Build strong relationships across the organization and collaborate closely with Executive Assistants and cross-functional stakeholders
  • Support special projects and strategic initiatives while exercising sound judgment on resource allocation and stakeholder involvement
  • Integrate and manage both professional and personal scheduling needs with discretion and efficiency
  • Partner with a collaborative EA/PA team on team programs, best practices, and cross-functional initiatives
About You
  • 10+ years of experience supporting senior executives at the Director, VP, President, Founder, or C-Suite level
  • Proven ability to manage highly confidential and sensitive information with discretion and professionalism
  • Exceptional calendar, inbox, and travel management experience, including complex domestic and international travel arrangements
  • Strong organizational skills with meticulous attention to detail
  • Demonstrated ability to prioritize effectively and make thoughtful trade-offs in a fast-changing environment
  • Track record of maintaining executive inbox organization and driving toward inbox-zero efficiency
  • Comfortable navigating ambiguity and making sound decisions with limited information
  • Self-starter with a strong ownership mentality and the ability to proactively identify and solve problems
  • Experience building efficient systems, improving workflows, and driving process enhancements
  • Excellent communication skills with strong executive presence and professional polish
  • Collaborative team player who thrives in partnership with Executive Assistants and cross-functional stakeholders
  • Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, SharePoint, and Copilot
Perks & Benefits
  • Competitive base salary of $145,000-$165,000, based on skills, competencies, and experience
  • Eligibility for a discretionary annual bonus
  • Kaiser HMO and HPI/Cigna PPO medical plans
  • Vision and dental coverage
  • FSA and HSA options
  • Company-paid life insurance
  • 401(k) with dollar-for-dollar matching up to $3,500 following a six-month eligibility period
  • Three weeks of paid time off annually, plus additional company holidays
  • Company-provided cell phone
  • Collaborative and supportive team environment
Location Oakville, Napa, California
This is a hybrid role requiring four days per week onsite and one flexible remote workday during standard business hours.
If you're a highly organized, resourceful, and strategic Executive Assistant looking to partner closely with executive leadership and make a meaningful impact across a growing organization, we'd love to hear from you. Apply today.

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