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Executive Assistant To Chief Operating Officer Jobs in Indiana

UHS

Executive Assistant to the CEO

Greenwood, IN

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

As the Executive Assistant you will need to create and maintain spreadsheets, maintain CEO's ... Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory ...

Cranes and Compressors Inc

Be Seen First

Operations & Sales Administrator

Indianapolis, IN · On-site

$25 - $30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Executive Support * Provide administrative support to the Chief Operating Officer and Leadership Staff. * Assist with organization, scheduling, and prioritization of tasks and information. * Support ...

Aurelius

Fur eine Beteiligung der AURELIUS Wachstumskapital im B2C Multi-Site Service Business suchen wir deutschlandweit einen Buy & Build CEO (m/w/d). Ihr Aufgabengebiet * Strategische und operative ...

Refreshed Tech

Executive Admin Assistant

Ashley, IN

$60K/yr

Sales Reports to: CEO FLSA Status: Salary Exempt Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Company Executive in driving daily ...

The Rescue Mission

Executive Assistant

Fort Wayne, IN · On-site

$23/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Executive Assistant Mission Statement: "To provide through the power of Jesus Christ, a home for ... Manage the CEO's calendar, scheduling meetings, appointments, and travel to align with ...

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All JobsTo Chief Operating Officer JobsExecutive Assistant To Chief Operating Officer JobsExecutive Assistant To Chief Operating Officer Jobs in Indiana

Executive Assistant To Chief Operating Officer information

What does an executive assistant to the chief operating officer do?

An Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative support to the COO, helping to manage schedules, communications, meetings, and special projects. They act as a gatekeeper, coordinate with other departments, prepare reports, and often handle confidential information. Their role is critical in ensuring the COO's day-to-day operations run smoothly, allowing the COO to focus on strategic decision-making. This position requires excellent organizational, communication, and problem-solving skills.

What is the difference between Executive Assistant To Chief Operating Officer vs Executive Assistant To Chief Financial Officer?

AspectExecutive Assistant To Chief Operating OfficerExecutive Assistant To Chief Financial Officer
Primary FocusOperational support and project coordinationFinancial management and reporting support
Required CredentialsAdministrative experience, organizational skillsAdministrative experience, familiarity with finance
Work EnvironmentCorporate offices, fast-paced operationsCorporate offices, finance departments
Industry UsageVarious industries, especially large corporationsFinance, banking, corporate sectors

While both roles support high-level executives, the Executive Assistant To Chief Operating Officer focuses on operational tasks and project management, whereas the Executive Assistant To Chief Financial Officer emphasizes financial documentation and reporting. The choice depends on the company's structure and the executive's focus area.

Can an executive assistant to chief operating officer become a COO?

An executive assistant to a chief operating officer can potentially advance to become a COO, especially with experience in operations, strategic planning, and leadership. Progression often requires gaining relevant skills, industry knowledge, and sometimes additional education or certifications, along with demonstrating leadership capabilities over time.

What are the key skills and qualifications needed to thrive as an executive assistant to the chief operating officer, and why are they important?

To thrive as an Executive Assistant to the COO, you need strong organizational skills, attention to detail, and experience in executive support, often backed by a relevant degree or significant administrative experience. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management tools, and sometimes project management systems is essential. Discretion, proactive communication, and the ability to anticipate needs are standout soft skills in this role. These competencies enable smooth executive operations, effective time management, and support the COO in achieving organizational goals.

What are some of the main challenges executive assistants to the chief operating officer face in balancing multiple priorities?

Executive Assistants to the COO often juggle a dynamic workload, balancing high-level strategic tasks with day-to-day administrative duties. The role requires managing shifting priorities, urgent requests, and frequent schedule changes, all while maintaining confidentiality and attention to detail. Effective communication and proactive problem-solving are essential for anticipating the COO's needs and coordinating across departments. Building strong relationships with both internal teams and external partners helps streamline workflows and ensure smooth operations.

How much does an executive assistant to a chief operating officer make?

An executive assistant to a chief operating officer typically earns between $60,000 and $100,000 annually, depending on experience, location, and company size. Higher salaries are common in large corporations or metropolitan areas, and the role often requires strong organizational skills and proficiency with office management tools.

What are popular job titles related to Executive Assistant To Chief Operating Officer jobs in Indiana?

For Executive Assistant To Chief Operating Officer jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Chief Operating Officer jobs in Indiana look for?

The top searched job categories for Executive Assistant To Chief Operating Officer jobs in Indiana are:

What cities in Indiana are hiring for Executive Assistant To Chief Operating Officer jobs?

Cities in Indiana with the most Executive Assistant To Chief Operating Officer job openings:

Executive Assistant To Chief Operating Officer jobs near you
Infographic showing various Executive Assistant To Chief Operating Officer job openings in Indiana as of August 2026, with employment types broken down into 86% Full Time, and 14% Contract. Highlights an 43% In-person, 43% Hybrid, and 14% Remote job distribution.

Executive Assistant

Prima Staffing Solutions, LLC

Columbus, IN • On-site

$65K - $75K/yr

Other

Posted 6 days ago

Job description

Job Title: Executive Assistant + Director of People and Culture
Pay Rate: $65,000-$75,000/year
Location: Columbus, IN
About the Role
We're hiring an Executive Assistant + Director of People and Culture to support executive leadership while overseeing key human resources initiatives. In this unique leadership role, you'll partner directly with the President & CEO to manage executive operations, coordinate strategic initiatives, and lead people-focused programs that support employee engagement and organizational success. This is an excellent opportunity for an experienced professional looking to make a meaningful impact within a growing manufacturing organization.
What You'll Do
  • Manage the CEO's calendar, scheduling, priorities, and executive communications
  • Coordinate meetings, prepare agendas, capture meeting notes, and follow up on action items
  • Prepare presentations, reports, and briefing materials for executive leadership
  • Coordinate customer and partner visits while serving as the primary point of contact
  • Track strategic initiatives and organizational projects to ensure timely execution
  • Serve as the primary HR liaison with the Professional Employer Organization (PEO)
  • Coordinate payroll changes, benefits administration, FMLA, and employee relations
  • Manage the full salaried employee lifecycle, including recruiting, onboarding, performance management, and offboarding
  • Supervise the hourly recruiter and support staffing initiatives
  • Champion employee engagement, recognition programs, and company culture
  • Maintain HR policies, employee handbook, and people-related procedures
What We're Looking For
  • 3-5 years of experience in an Executive Assistant, HR Coordinator, or People Operations role
  • Experience supporting senior leadership with calendar management, scheduling, and executive communications
  • Working knowledge of HR practices, including benefits administration, payroll coordination, FMLA, employee relations, and PEO administration
  • Excellent verbal and written communication skills
  • Strong organizational skills with exceptional attention to detail
  • High emotional intelligence with the ability to maintain confidentiality and exercise sound judgment
  • Self-motivated, proactive, and able to anticipate business needs
  • Strong systems and process improvement mindset
  • Proficiency in Microsoft Office Suite
  • Experience with HRIS or project management software preferred
  • Manufacturing or food industry experience preferred but not required
  • Bilingual (English/Spanish) is a plus
Why You'll Love Working Here
  • Executive-level position reporting directly to the President & CEO
  • Opportunity to build and shape a brand-new leadership role
  • Play a key role in a rapidly growing, innovative manufacturing company
  • High visibility with opportunities to support the CEO, COO, and CFO
  • Lead both executive operations and people strategy
  • Competitive salary with long-term career growth potential
  • Be part of a values-driven organization focused on integrity, continuous improvement, and employee success
Shift
  • Full-Time | Day Shift
  • Monday-Friday

#CB

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