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Executive Assistant To Chief Operating Officer Jobs in Indiana

Socket.dev

Chief Financial Officer - CFO

Indianapolis, IN · On-site

$300 - $360/hr

The CFO will be a key partner to the CEO, COO, Chief Commercial Officer, and Head of People, responsible for shaping financial strategy, driving profitable growth, and ensuring disciplined financial ...

German American

Executive Assistant

Jasper, IN · On-site

... to the Chief Banking Officer, Chief Commercial Banking Officer, Chief Credit Officer, and other ... and operating excellence for our customers and shareholders. * And you have to be able to juggle ...

Remodel Health

Executive Assistant

Indianapolis, IN · On-site

You will primarily support the CEO while also providing administrative and logistical support to the broader Executive Leadership Team. You will manage the CEO's email and assist the exec team with ...

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All JobsTo Chief Operating Officer JobsExecutive Assistant To Chief Operating Officer JobsExecutive Assistant To Chief Operating Officer Jobs in Indiana

Executive Assistant To Chief Operating Officer information

What does an executive assistant to the chief operating officer do?

An Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative support to the COO, helping to manage schedules, communications, meetings, and special projects. They act as a gatekeeper, coordinate with other departments, prepare reports, and often handle confidential information. Their role is critical in ensuring the COO's day-to-day operations run smoothly, allowing the COO to focus on strategic decision-making. This position requires excellent organizational, communication, and problem-solving skills.

What is the difference between Executive Assistant To Chief Operating Officer vs Executive Assistant To Chief Financial Officer?

AspectExecutive Assistant To Chief Operating OfficerExecutive Assistant To Chief Financial Officer
Primary FocusOperational support and project coordinationFinancial management and reporting support
Required CredentialsAdministrative experience, organizational skillsAdministrative experience, familiarity with finance
Work EnvironmentCorporate offices, fast-paced operationsCorporate offices, finance departments
Industry UsageVarious industries, especially large corporationsFinance, banking, corporate sectors

While both roles support high-level executives, the Executive Assistant To Chief Operating Officer focuses on operational tasks and project management, whereas the Executive Assistant To Chief Financial Officer emphasizes financial documentation and reporting. The choice depends on the company's structure and the executive's focus area.

Can an executive assistant to chief operating officer become a COO?

An executive assistant to a chief operating officer can potentially advance to become a COO, especially with experience in operations, strategic planning, and leadership. Progression often requires gaining relevant skills, industry knowledge, and sometimes additional education or certifications, along with demonstrating leadership capabilities over time.

What are the key skills and qualifications needed to thrive as an executive assistant to the chief operating officer, and why are they important?

To thrive as an Executive Assistant to the COO, you need strong organizational skills, attention to detail, and experience in executive support, often backed by a relevant degree or significant administrative experience. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management tools, and sometimes project management systems is essential. Discretion, proactive communication, and the ability to anticipate needs are standout soft skills in this role. These competencies enable smooth executive operations, effective time management, and support the COO in achieving organizational goals.

What are some of the main challenges executive assistants to the chief operating officer face in balancing multiple priorities?

Executive Assistants to the COO often juggle a dynamic workload, balancing high-level strategic tasks with day-to-day administrative duties. The role requires managing shifting priorities, urgent requests, and frequent schedule changes, all while maintaining confidentiality and attention to detail. Effective communication and proactive problem-solving are essential for anticipating the COO's needs and coordinating across departments. Building strong relationships with both internal teams and external partners helps streamline workflows and ensure smooth operations.

How much does an executive assistant to a chief operating officer make?

An executive assistant to a chief operating officer typically earns between $60,000 and $100,000 annually, depending on experience, location, and company size. Higher salaries are common in large corporations or metropolitan areas, and the role often requires strong organizational skills and proficiency with office management tools.

What are popular job titles related to Executive Assistant To Chief Operating Officer jobs in Indiana?

For Executive Assistant To Chief Operating Officer jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To Chief Operating Officer jobs in Indiana look for?

The top searched job categories for Executive Assistant To Chief Operating Officer jobs in Indiana are:

What cities in Indiana are hiring for Executive Assistant To Chief Operating Officer jobs?

Cities in Indiana with the most Executive Assistant To Chief Operating Officer job openings:

Executive Assistant To Chief Operating Officer jobs near you
Infographic showing various Executive Assistant To Chief Operating Officer job openings in Indiana as of August 2026, with employment types broken down into 86% Full Time, and 14% Contract. Highlights an 43% In-person, 43% Hybrid, and 14% Remote job distribution.

Executive Assistant

The Fort Wayne Rescue Mission Ministries, Inc.

Fort Wayne, IN • On-site

$23/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Mission Statement:
"To provide through the power of Jesus Christ, a home for the homeless, food for the hungry and hope for their future."
We currently have a full-time Executive Assistant opening available. The schedule for this position is Monday - Friday, 40 hours per week with flexibility. The starting rate for this role is $23/hr.
Full-Time Benefits

  • Medical Insurance
  • Dental Benefits
  • Vision
  • 403b Savings Plan and Generous Company Match
  • Generous Paid Time Off
  • Paid Holidays
  • EAP (Employee Assistance Program)
  • Group Life Insurance
  • Supplemental Life Insurance for Dependents
  • Short-Term and Long-Term Disability Plans
Position Description
The Executive Assistant serves as a trusted administrative partner to the President & CEO, ensuring the efficient coordination of executive priorities, communications, and organizational initiatives. This position anticipates needs, manages competing priorities, and applies moves-management and project-tracking processes to keep key initiatives, relationships, deadlines, and action items moving forward. Serving as a central point of coordination among the President & CEO, executive leadership, and the Board of Trustees, this role ensures timely, accurate information flow that supports sound decision-making and effective governance. Through disciplined follow-through and sound judgment, the Executive Assistant strengthens executive effectiveness and helps advance the organization's mission-driven goals. The Executive Assistant should have the heart of a servant in accordance with Colossians 3:23 "Whatever you do, work at it with all your heart, as working for the Lord, not for human masters."
Key Tasks and Responsibilities
  • Manage the CEO's calendar, scheduling meetings, appointments, and travel to align with organizational priorities.
  • Track action items, key relationships, deadlines, and follow-up tasks across departments using project management systems to ensure timely advancement and completion.
  • Prepare, proofread, and format correspondence, KPI reports, presentations, and internal communications on behalf of the CEO.
  • Coordinate logistics for Board of Trustees meetings, including agendas, meeting materials, minutes, and follow-up action items.
  • Serve as a liaison between the CEO and internal staff, external partners, donors, and community stakeholders.
  • Maintain organized digital and physical filing systems for executive records, contracts, and confidential documents.
  • Monitor and prioritize the CEO's incoming communications, flagging time-sensitive or high-priority items for immediate attention.
  • Assist in tracking donor cultivation activities and key relationship touchpoints in partnership with fund-raising staff, updating TRM's CRM system (Virtuous).
  • Coordinate cross-departmental projects and initiatives assigned by the CEO, ensuring deadlines and deliverables are met.
Other Duties
  • Attend All Staff meetings.
  • Job performance should demonstrate The Rescue Mission's Core Values: Organizational Integrity, Organizational Unity and Organizational Effectiveness.
  • Be prepared to pray with and offer spiritual support to others.
  • Perform other job-related duties as assigned.
Education Training and Experience
  • Associates degree required, bachelor's degree preferred or equivalent work experience.
  • 3 years of administrative experience.
Knowledge Skills and Abilities
  • Ability to think critically and analyze complex situations in a time-sensitive manner.
  • Ability to communicate effectively and in a professional manner in dealing with people, staff, and clients.
  • Emotional and social intelligence to problem solve and deal with confrontation in a calm, reconciling manner.
  • Advanced computer skills with knowledge of internet, email and proficiency in Microsoft programs.
  • Ability to maintain strict confidentiality.
  • Strong organizational and time-management abilities are critical.
  • Ability to work with individuals of various socio-economic, ethnic, and racial populations.
  • Ability to comply with personal and business requirements and expectations as detailed in the Employee Handbook.

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