Executive Assistant Project Manager Jobs in Montana

McGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart.

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ASSISTANT PROJECT MANAGER

The primary role of the Assistant Project Manager (Asst. PM) is to assist with managing all project aspects, including the responsibilities and tasks outlined below. Additional responsibilities include:

• Mentoring and coaching Project Engineers
• Managing projects or portions of projects with oversight of senior staff
• Fostering and building relationships with owners, design partners, subcontractors and suppliers

QUALIFICATIONS

Required

• Bachelor's degree or four years of relevant professional experience in lieu of a degree
• 2+ years of related experience, including experience with self-perform capabilities
• Demonstrated experience building strong partnerships and trust with external partners, including owners, owner's representatives, design firms, and subcontractors

Preferred

• Estimating and field experience
• Scheduling experience preferred

Skills

• Strong collaboration and verbal and written communication skills with the ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment
• Thorough and detail-oriented
• Ability to prioritize and multi-task within time constraints
• Self-starter and motivated with minimal supervision
• Proficiency in Microsoft applications, computer skills, including Excel
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills
• Ability to take initiative and work independently with minimal supervision
• Embodies personal integrity and keeps confidences
• View every interaction as an opportunity to add value and enhance relationships

CORE RESPONSIBILITIES

Pursuit, Preconstruction and Business Development

• Assist pursuit team in understanding prospective projects and requirements
• Research prospective clients
• Participate in preconstruction meetings
• Participate in and prepare required documentation for QA/AC page turn sessions

McGough Self-Performed Work

• Understand quantity take-offs
• Understand warehouse equipment, rentals, small tools, services and costs
• Gather information or assist in PACE preparation
• Assist with creating Critical Path Method (CPM) schedules for our work

Estimating & Bidding

• Perform quantity take-offs and assist in building estimates
• Assist with subcontractor procurement (prepare bid solicitations, bid analysis and tabulations)

Scheduling

• Assist superintendent and project manager with Critical Path Method (CPM) scheduling
• Participate in Last Planner system
• Participate in daily/weekly work planning

Project Documentation

• Review and understand all drawings and specifications
• Participate in project document page turn reviews
• Draft and process Requests for Information (RFI)
• Manage the shop drawings/submittals review process
• Participate in BIM coordination meetings
• Assist in managing project sustainability requirements and documentation

Subcontract Management

• Process subcontractor change requests
• Review subcontractor invoices
• Track project workforce goals/vendor goals

Cost Control

• Manage distribution and pricing of project changes
• Assist superintendent in tracking labor costs
• Assist superintendent with material procurement and cost coding
• Collect and report the required information to support the Cost History Department
• Participate in preparation and management of project PACE documents
• Participate in the project accounting and pay application process
• Prepare Schedule of Values, Sworn Construction Statement, Invoice and other billing documents as required by our Owner Contract

Project Meetings

• Attend all project and company safety meetings
• Attend foremen's meetings and draft meeting minutes
• Conduct and provide timely documentation for construction coordination meetings
• Participate in start-up meetings and preparing documentation in conjunction with field staff
• Provide monthly PACE reports to management and lead PACE meetings
• Attend pre-installation meetings and mock-up reviews

Post-Construction

• Perform pre-punch with an aim at providing a "zero item" punchlist
• Manage the punchlist process
• Assist in preparing final as-built plans and documentation
• Review project close-out documentation for accuracy and completeness

Other Responsibilities

• Participate in business development activities (client functions, design firm open houses, conferences, etc.)
• Foster relationships with clients, architects, engineers, consultants and subcontractors
• Attend and participate in project management and other company meetings
• Attend any training - personal and/or professional development - that is relevant to the position
• Attend company-sponsored events
• Perform function of Project Engineer as may be necessary for project
• Support and follow standard of work
• Participate in Lean events and support the McGough Way
• Other responsibilities as assigned

Other Duties

• Actively contribute as a member of the Regional Project Management team, collaborating to support shared goals and objectives
• Engage in business development by building and maintaining strong relationships with clients, design teams, consultants, and subcontractors, and participating in industry and McGough-sponsored events
• Represent McGough professionally at all events, upholding company standards and serving as a positive ambassador
• Attend company and project meetings, pursuing ongoing personal and professional development to enhance skills and performance
• Collaborate across departments and with external stakeholders to ensure cohesive project execution
• Actively support and participate in Lean events, promoting the McGough Way and fostering a culture of continuous improvement
• Perform function of Project Engineer as necessary and additional duties as assigned to support team and project success
• Other duties as assigned

OFFICE AND TRAVEL

Works in regional office with periodic regional travel. In addition to regional meetings and some overnight travel may be required.

PHYSICAL REQUIREMENTS

The physical requirements listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position involves sitting for extended periods of time while working at a computer terminal. Employee must be able to communicate effectively in a typical office environment with a standard level of office noise. Occasional standing, bending, walking and lifting is also required.

Employee will be required to visit construction jobsites, which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures. In addition, employee must be able to move around prospective or current project sites. This includes climbing ladders, walking on uneven surfaces, walking long distances, and climbing stairs.

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