Executive Assistant Position Jobs in Whitby, ON (NOW HIRING)

Who We Are:

Every transaction matters. Every Canadian matters. At Interac, we protect both - driving trust, security, and inclusion, so our digital economy thrives.
Founded in 1984, Interac connects Canadians through secure digital payments, advanced identity verification and industry-leading fraud protection. Connecting banks, businesses, and individuals, Interac enables millions to send, receive, and manage money safely and effortlessly every day - across both digital and physical environments.

As the backbone of Canada's financial ecosystem, Interac facilitates over 20 million transactions daily, supported by trusted partnerships with government and financial institutions. Consistently ranked as Canada's most reputable financial technology brand, Interac is deeply embedded in the daily lives of Canadians.

Who You Will Work With:

The vacantExecutive Assistantrolewillreport to the Head, Data, Analytics & Fraud. As an Executive Assistant, day-to-day activities will be critical to building stakeholder confidence and upholding the standards of operating responsibly. We are looking for an efficient self-starter with the ability to operate effectively in a fast-paced environment. You are a masterful problem-solver, highly organized and have exceptional communication skills. You also have an excellent ability to build and maintain relations and help drive accountability.

What YouWillDo:

• Understanding business goals and/or external priorities and providing day-to-day management of the Leader's calendar and activities, to ensure high value time utilization.

• Understanding the business to build effective relationships, assigning priority to meeting invites and asking questions proactively to assess urgency.

• Providing updates to the Leader on upcoming meetings, ongoing obligations, project deliverables, and timelines.

• The timely preparation and presentation of materials for meetings.

• Coordinating completion of deliverables by assigned Leader.

• Collecting materials in preparation for requirements, updating materials and reviewing amendments with stakeholders.

• Dispatching meeting invitations, booking meeting rooms and arranging for resources and other requirements in support of smooth and efficient meeting facilitation.

• Supporting the coordination and implementation of department events.

• Preparing PowerPoint presentations (developing, formatting, proofreading, printing) and other documents.

• Understanding travel preferences of the Leader and organizing travel arrangements and related travel documents required prior to travel.

• Developing and maintaining a filing system; ensuring business and operational reports, forms, and other documentation, paper or electronic, are readily available.

• Regularly reviewing and managing corporate expenses and usage (e.g., expense report review) and ensuring expense reimbursement is within the guidelines.

• Possibly participating in committees such as the Diversity & Inclusion committee to stay abreast of key events and keeping the Leader member up-to-date on all upcoming events, programs and initiatives.

WhatYou Bring:

• A minimum of 5+ years as an executive assistant/administrator and/or Business Manager to senior leaders.
  Eligibility to work for Interac Corp. in Canada in a full-time capacity.

• Strong analytical and problem-solving skills and an ability to present clear, concise, and effective solutions.

• Critical thinking and rely on experience and judgment to plan and accomplish goals.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong communication skills, both verbal and written, with the ability to collaborate and build relationships with key stakeholders.

• Meticulous attention-to-detail and excellent time management and organizational skills.

• Expertise in social media and collaboration tools like LinkedIn.

• The ability to handle stressful situations with measured calmness and decisiveness.

• Exceptional common sense, maturity, discretion, and the ability to maintain confidentiality.

WhatWe'reOffering:

The hiringrangefor this position is$70,000 - $80,000, and you will also be eligible for our short-term incentive plan. The exact amount will depend on factors such as skills, experience, and job-related knowledge, butInterac'scommitment goes beyond compensation. Our Total Rewards package is designed to support your well-being and future, and includes:

• Generous vacation and wellness days to help you recharge

• Comprehensive employer-paid benefits coverage for peace of mind

• Market-leading employer-funded RRSP program to invest in your future

• Flexible hybrid work model for better work-life balance

• Accessto afree and confidential 24/7 employee & familyassistanceprogram to offer support for you and your immediate family

• Pregnancy and parental leave top-up to support growing families

• Charitable donation matching with United Way to amplify your impact

Why Join Us?

At Interac, the impact we make, and the people who drive it, is profound. When you become part of our team, you're joining a purpose-driven organization that's shaping the future of digital finance in Canada. Here's what you can expect:

• Investing in the Future - Help us unlock digital prosperity for all Canadians.

• Innovative Thinking - Collaborate on products, practices, and platforms that redefine what's possible.

• Inclusive Culture - Be empowered to bring your whole self to work and realize your full potential.

• Inspiring Community - Work in an ecosystem where we lift each other up and rise together.

• Intentional Support - Enjoy flexible, supportive offerings that prioritize your total wellness.

Additional Pre-Employment Requirements:

To ensure the integrity of our organization, successful candidates will be required to complete background checks, which may include, Canadian Criminal Credit Check, Canadian ID Cross-Check, Public Safety Verification, 5-year Employment Verification, Education Verification, Credit Check, and Social Media Check.

Equal Opportunity Employer

Interac is also an equal opportunity employer committed to fostering a diverse and inclusive workplace. We believe that innovation thrives when people from different backgrounds, experiences, and perspectives come together. That's why we are committed to providing fair and equitable employment opportunities for all individuals, without discrimination based on race, color, ancestry, ethnic origin, place of origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, marital or family status, disability, or any other characteristic protected by applicable law.

If you require accommodation during any stage of the application or recruitment process, please contact us at humanresources@interac.ca. We will work with you to meet your needs.

Please be aware that certain individuals are misusing Interac Corp.'s name and logo to promote fictitious employment opportunities. Interac Corp. never requests, solicits, or accepts any form of payment in exchange for employment. Any such offers are fraudulent and should be disregarded. Interac Corp. assumes no liability for any claims, losses, damages, expenses, or inconveniences arising from or related to these fraudulent activities. Such communications do not constitute an offer or representation by Interac Corp. or its subsidiaries and affiliates.