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Executive Assistant Position Jobs in Toronto, ON

Nia Centre for the Arts

Executive Assistant

Toronto, ON · On-site

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Nia Centre

Executive Assistant

Toronto, ON

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Aurora Cannabis

Executive Assistant

Bradford, ON · Hybrid

CA$75K - CA$80K/yr

Executive Assistant to VP, Canadian Operations & VP, Quality Job location: Hybrid with requirement ... Our diverse team works passionately across various roles, from manufacturing to corporate positions ...

Teneo

Executive Assistant

Toronto, ON · On-site +1

An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, and their Executive Assistants, ensuring seamless operations, and providing best-in-class service to ...

NutraChamps

Executive Assistant

Toronto, ON

Position Summary: Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key ...

NutraChamps

Executive Assistant

Toronto, ON · On-site

Position Summary: Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key ...

Manulife

Executive Assistant

Toronto, ON · Hybrid

CA$55K - CA$91K/yr

As an Executive Assistant, you will serve as a key liaison between executives, other EAs, staff ... Position Responsibilities: * Provide advanced administrative support to AVP and VP level staff ...

GFL Environmental

Executive Assistant

Vaughan, ON · On-site

We are officially hunting for our next Executive Assistant in Vaughan, Ontario -someone ready to ... posted position, please contact myworkdayrecruitment@gflenv.com Please note that GFL does not ...

Amd

Executive Assistant

Thornhill, ON

We are searching for an experienced Executive Assistant in AI SW group who is high energy and ... AMD may use Artificial Intelligence to help screen, assess or select applicants for this position.

National Bank

Executive Assistant

Toronto, ON · On-site

A career as an Executive Assistant within the Specialized Groups team at National Bank means acting ... Your team This position is within the Specialized Groups sector, providing broad exposure across ...

OSL Retail Services Inc

Executive Assistant

Mississauga, ON · On-site

CA$80K - CA$105K/yr

The Executive Assistant will provide senior level executive administrative support to the CEO ... This position requires successful completion of a criminal background check. Disclaimer: As part of ...

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Executive Assistant Position information

What is the difference between Executive Assistant Position vs Administrative Assistant?

AspectExecutive Assistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; often some college or certificationsHigh school diploma or equivalent
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments at various levels
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across industries, supporting general office functions
Search & Comparison IntentOften searched by those seeking high-responsibility support rolesMore general, for entry-level or broad administrative tasks

The main difference between an Executive Assistant Position and an Administrative Assistant is the level of responsibility and support provided. Executive Assistants typically support high-level executives with complex tasks, requiring more specialized skills and experience. Administrative Assistants generally handle routine office tasks supporting teams or departments. Both roles are essential in organizational operations but differ in scope and expectations.

What does an executive assistant position actually do?

An executive assistant provides administrative support to executives or senior managers, handling tasks such as managing schedules, organizing meetings, preparing reports, and communicating on their behalf. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth daily operations.

Where do executive assistants make the most money?

Executive assistants tend to earn the highest salaries in large metropolitan areas with a high cost of living, such as major financial or business hubs. Salaries are also influenced by industry, experience, and the complexity of the role, with those working for executive-level professionals or in specialized sectors often earning more.

What are popular job titles related to Executive Assistant Position jobs in Toronto, ON?

For Executive Assistant Position jobs in Toronto, ON, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Position jobs in Toronto, ON look for?

The top searched job categories for Executive Assistant Position jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Executive Assistant Position jobs?

Cities near Toronto, ON with the most Executive Assistant Position job openings:

Executive Assistant Position jobs near you
Infographic showing various Executive Assistant Position job openings in Toronto, ON as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution.

Executive Assistant

Nia Centre for the Arts

Toronto, ON • On-site

Full-time

Re-posted yesterday

Job description

About the Role

Nia Centre for the Arts is seeking a highly capable Executive Assistant to work closely with the Executive Director. This role goes beyond traditional administrative support and is designed for someone who thrives in a fast-paced, mission-driven environment and enjoys operating as an organizer, and trusted extension of senior leadership.

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and translating ideas into clear, actionable outputs.

This is an ideal role for someone with strong judgment, excellent writing skills, and the confidence to work with senior leaders, board members, funders, and external partners.

Key Responsibilities

Executive Support & Strategic Coordination

  • Act as a trusted partner to the Executive Director, helping manage priorities, deadlines, and decision-making flow
  • Anticipate needs and proactively prepare materials, briefings, and follow-ups
    Draft emails, presentations, proposals, and internal documents on behalf of the Executive Director

Communications & Documentation

  • Manage the Executive Director’s inbox with discretion and judgment, drafting responses and flagging items for escalation
  • Prepare meeting agendas, briefing notes, and materials for board, funder, and senior-level meetings
  • Take and synthesize meeting notes, ensuring clear documentation, follow-up, and accountability

Board & Governance Support

  • Coordinate board meetings, including scheduling, pulling together materials, drafting agendas and minutes
  • Support follow-up on board decisions and action items

Operations & Administration

  • Manage scheduling, travel, reimbursements, and expense tracking
  • Support coordination across internal teams to ensure smooth execution of priorities
  • Maintain organized systems for documents, calendars, invoices and correspondence

Process Improvement

  • Identify gaps, inefficiencies, or risks and propose improvements to systems and workflows
    Support the development of templates, tracking tools, and processes that improve clarity and efficiency

What We’re Looking For

  • Demonstrated experience supporting a senior executive, director, or founder in a complex organization
  • Strong judgment and ability to prioritize without constant direction
  • Excellent written communication skills, with experience drafting on behalf of others
  • Ability to synthesize information and translate ideas into clear, well-structured materials
  • High level of discretion, professionalism, and emotional intelligence
  • Comfort working with ambiguity and managing competing priorities
  • Interest in arts, culture, community development, or mission-driven work is an asset

How You Work

  • You are proactive and think one step ahead
  • You draft first and refine, rather than waiting for perfect clarity
  • You are comfortable asking thoughtful questions and offering recommendations
  • You hold context across projects and relationships
  • You value clarity, documentation, and follow-through

Why This Role Matters

This role is central to Nia Centre’s leadership and impact. The Executive Assistant will help ensure the Executive Director is supported to lead effectively, steward relationships, and focus on strategic growth; enabling the organization to continue building strong cultural infrastructure for Black artists and communities.