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Executive Assistant Position Jobs in Ontario (NOW HIRING)

Liberty Staffing

Executive Assistant

Cambridge, ON · On-site

This position requires excellent judgment, strong attention to detail, clear communication and the ... Proven experience as an Executive Assistant, Personal Assistant or in a similar senior ...

Nia Centre for the Arts

Executive Assistant

Toronto, ON · On-site

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Nia Centre

Executive Assistant

Toronto, ON

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and ...

Aurora Cannabis

Executive Assistant

Bradford, ON · Hybrid

CA$75K - CA$80K/yr

Executive Assistant to VP, Canadian Operations & VP, Quality Job location: Hybrid with requirement ... Our diverse team works passionately across various roles, from manufacturing to corporate positions ...

Teneo

Executive Assistant

Toronto, ON · On-site +1

An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, and their Executive Assistants, ensuring seamless operations, and providing best-in-class service to ...

NutraChamps

Executive Assistant

Toronto, ON

Position Summary: Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key ...

NutraChamps

Executive Assistant

Toronto, ON · On-site

Position Summary: Reporting directly to the COO, the Executive Assistant will play a critical role in supporting executive operations, improving organizational efficiency, and helping drive key ...

Nokia

Executive Assistant

Kanata, ON

As an Executive Assistant, you will play a vital role in supporting the daily operations and strategic initiatives of the GSCO organization. Your responsibilities will include managing calendars ...

New

Manulife

Executive Assistant

Toronto, ON · Hybrid

CA$55K - CA$91K/yr

As an Executive Assistant, you will serve as a key liaison between executives, other EAs, staff ... Position Responsibilities: * Provide advanced administrative support to AVP and VP level staff ...

GFL Environmental

Executive Assistant

Vaughan, ON

We are officially hunting for our next Executive Assistant in Vaughan, Ontario -someone ready to ... posted position, please contact myworkdayrecruitment@gflenv.com Please note that GFL does not ...

Amd

Executive Assistant

Thornhill, ON

We are searching for an experienced Executive Assistant in AI SW group who is high energy and ... AMD may use Artificial Intelligence to help screen, assess or select applicants for this position.

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Executive Assistant Position information

What is the difference between Executive Assistant Position vs Administrative Assistant?

AspectExecutive Assistant PositionAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; often some college or certificationsHigh school diploma or equivalent
Work EnvironmentSupports executives in corporate or organizational settingsSupports teams or departments at various levels
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across industries, supporting general office functions
Search & Comparison IntentOften searched by those seeking high-responsibility support rolesMore general, for entry-level or broad administrative tasks

The main difference between an Executive Assistant Position and an Administrative Assistant is the level of responsibility and support provided. Executive Assistants typically support high-level executives with complex tasks, requiring more specialized skills and experience. Administrative Assistants generally handle routine office tasks supporting teams or departments. Both roles are essential in organizational operations but differ in scope and expectations.

What does an executive assistant position actually do?

An executive assistant provides administrative support to executives or senior managers, handling tasks such as managing schedules, organizing meetings, preparing reports, and communicating on their behalf. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth daily operations.

Where do executive assistants make the most money?

Executive assistants tend to earn the highest salaries in large metropolitan areas with a high cost of living, such as major financial or business hubs. Salaries are also influenced by industry, experience, and the complexity of the role, with those working for executive-level professionals or in specialized sectors often earning more.

What are popular job titles related to Executive Assistant Position jobs in Ontario?

For Executive Assistant Position jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Position jobs in Ontario look for?

The top searched job categories for Executive Assistant Position jobs in Ontario are:

What cities in Ontario are hiring for Executive Assistant Position jobs?

Cities in Ontario with the most Executive Assistant Position job openings:

Executive Assistant Position jobs near you
Infographic showing various Executive Assistant Position job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 23% Part Time, and 2% Contract. Highlights an 88% Physical, 2% Hybrid, and 10% Remote job distribution.

Executive Assistant

Kitapinoonjiiminaanik Family Services

Grassy Narrows, ON

Full-time

Re-posted 14 days ago

Job description

EXECUTIVE ASSISTANT


GENERAL DESCRIPTION:

The Executive Assistant is a full-time regular administrative support position. The Executive Assistant is responsible for providing secretarial and administrative support services to the Executive Director, Senior Management and as directed by the Executive Director to the Board of Directors of Kitapinoonjiiminaanik Family Services.

RESPONSIBILITY:

The Executive Assistant reports to the Executive Director on all aspects of job functions and will exercise the following duties under the supervision of the Executive Director.


QUALIFICATIONS:



  • Community College Diploma in Office Administration or related field with (4) four years Senior Administrative experience, however, a combination of skills, education and experience that would allow them to do the job may be considered.

  • Thorough knowledge of the Child, Youth and Family Services Act and regulations, the philosophy of Customary Care Service delivered in First Nation communities, family structure as well as local Customs and Traditions.

  • Thorough knowledge and understanding of Agency philosophy, mandate, policies, procedures, guidelines, protocols, and the ability to work within them.



  • Demonstrated ability to coordinate all secretarial and administrative support services at the Executive and Governance level including Executive Director, Senior Management and Board of Directors.



  • Knowledge of Northern Treaty #3 communities and the First Nations in the Kenora area including tribal and external services and service agencies in the area.

  • Strong commitment to help Anishinaabe children and their families by providing support services in ways that respect Anishinaabe cultural and spiritual practices.



  • Commitment to always ensure the highest level of confidentiality; thorough understanding that all agency matters related to services, clients, staff, and all other agency business must be kept confidential.

  • Proven ability to take direction and to work productively with little or no supervision and under stress of deadlines.



  • Excellent planning, time management, prioritization, problem solving and decision-making skills.



  • Superior oral and written communication skills and the proven ability to compose well written correspondence and reports.

  • Excellent proof-reading skills and attention to detail.

  • Expert knowledge of the before, during and after steps required to organize staff, team, board and committee meetings.

  • Proficiency in recording and transcribing meeting minutes.

  • Demonstrated ability to research and compile statistical information and prepare associated reports and/ or presentations.

  • Must possess excellent computer skills, extensive knowledge and experience working with a variety of software programs and keyboard speed of a minimum of 50 words per minute.



  • Ability to answer general inquiries by interpreting legislation, regulations, standards, policies, procedures, directives, guidelines and the agency mandates using good judgement and discretion.



  • Ability to establish and maintain purposeful relationships with staff, management, Board of Directors, Chief and Council, Ministry Staff, Agency Lawyers and all other organization contacts.



  • Ability to flex daily work hours as determined by the Executive Director.

  • Must possess a valid Ontario G Driver's License and provide a Driver's abstract and be willing to travel.

  • Willing to obtain a Criminal Record and Judicial Matters Check (CRMJC)

  • Ability to speak Ojibway is preferred and a definite asset.


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