Executive Assistant Operations Manager Jobs in Portland, ME

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Hours:

Pay Details:

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Line of Business:

Job Description:

Why Work with Us?

At TD Bank US Compliance, we're on a mission to build a more resilient and scalable compliance risk management function. As part of our team, you'll play a key role in reshaping compliance structures and processes, driving innovation at every level. Here, each team member has a chance to make a tangible impact - both in day-to-day operations and in the design of a future-focused compliance program. This not just about implementing a new program - it's about creating a culture of compliance that will cascade throughout the organization.

The Senior Manager - Executive Strategy & Presentation, US Compliance Operations serves as a key partner to the Head of Business Management, Training and Strategy and provides direct day-to-day support to the US Chief Compliance Officer (CCO). This role is critical to executing strategic, operational, governance, and regulatory priorities across US Compliance and the broader enterprise.

The position leads strategic prioritization, operational management, executive and Board-level reporting, regulatory preparedness, and cross-functional coordination. The successful candidate will translate executive objectives, regulatory expectations, and complex operational inputs into structured plans, actionable insights, and high-quality deliverables that support informed decision-making and drive execution.

Advanced PowerPoint expertise is a core requirement. The role is responsible for developing and refining executive-level presentations for regulators, the Board of Directors, and senior leadership, translating complex regulatory, risk, and operational topics into concise, accurate, and visually polished materials.

This role requires strong judgment, exceptional attention to detail, executive presence, and the ability to operate independently in a fast-paced, highly scrutinized regulatory environment. The ideal candidate is a strategic thinker who can connect the dots, bring structure to ambiguity, synthesize complex information, and drive consistency and operational excellence across US Compliance.

Key Responsibilities

• Support the Head of Business Management and US CCO in advancing strategic priorities, leadership commitments, operational execution, and regulatory initiatives through effective planning, reporting, and coordination.

• Lead the Strategic Prioritization process for US Compliance, including development and tracking of strategic plans, alignment to Compliance and enterprise objectives, and identification of organizational strengths, opportunities, and emerging priorities.

• Develop, refine, and maintain executive-level PowerPoint presentations and materials for senior leadership, the Board of Directors, regulators, governance forums, and other key stakeholders.

• Translate complex regulatory, risk, operational, and business information from multiple sources into clear insights, executive messaging, presentations, and decision-support materials.

• Prepare and coordinate materials for senior leadership meetings, governance forums, regulatory exams, and other executive engagements, ensuring consistency, accuracy, and alignment of messaging.

• Establish and maintain effective management routines, tracking mechanisms, dashboards, and leadership reporting to monitor strategic priorities, commitments, and execution.

• Partner across lines of business and corporate functions to understand critical issues, coordinate high-priority initiatives, and drive timely execution of strategic and regulatory priorities.

• Apply broad business and regulatory knowledge to provide meaningful insights, identify potential risks and opportunities, and support effective decision-making.

• Lead or contribute to complex, enterprise-impacting initiatives requiring integration of cross-functional processes, multiple stakeholder perspectives, and specialized subject matter expertise.

• Build strong relationships with senior and executive stakeholders and foster effective cross-functional collaboration to improve efficiency, consistency, and operational effectiveness.

• Balance longer-term strategic planning with near-term, time-sensitive, and ad hoc priorities in a dynamic regulatory environment.

The above details are specific to the role which is outlined in the job summary and general description below. Please review the Desired Skills & Experience section below as you consider this opportunity.

Job Summary:

The Senior Manager - Executive Strategy & Presentation leads a significant business management function and/or strategy planning, oversight, control or governance activities for highly complex / high risk / transformational (change the bank) / strategic initiatives, liaises across the organization and primarily interfaces with executive and/or functional stakeholders.

Depth & Scope:

• Provides people management leadership by hiring the best talent, setting goals, developing staff, managing employee performance and compensation decisions, promoting teamwork and handling any/all disciplinary actions, as required

• Responsible for the timely execution of the Compliance testing plan

• Typically deals with senior/executive management in communicating Compliance testing results

• Leverages deep industry, external/internal, enterprise knowledge, recognizing and anticipating emerging trends and; identifying operational efficiencies and opportunities with other business management/enterprise areas through testing engagements

• Provides guidance and clarity around priorities and goals for Compliance testing program and works with managers to ensure the goals cascade to all workers

• Guides talent identification and development processes

• Key contact for dealing with a range of complex issues, including non-routine information

• Manages and prioritizes the team to deliver on multiple reviews and projects at a given time

• Identifies and leads problem resolution for project/program complex requirements related issues at all levels

Education & Experience:

• Undergraduate degree or equivalent work experience

• 10+ years of experience

Desired Skills and Experience:

• Advanced PowerPoint skills with demonstrated ability to create polished, executive-ready presentations and effectively communicate complex information visually.

• Experience developing executive-level presentations; experience supporting Board and/or regulatory presentations.

• Demonstrated experience supporting senior or executive leadership in business management, strategy, operations, or similar capacity.

• Strong analytical and organizational skills with the ability to synthesize complex, multi-source information into clear, concise executive insights.

• Excellent written and verbal communication skills, with the executive presence and judgment to interact effectively with senior and executive stakeholders.

• Proven ability to manage multiple priorities, establish structure in ambiguous situations, and independently drive initiatives to completion.

• Strong understanding of regulatory and compliance environments, with the ability to translate regulatory expectations into actionable business priorities.

• Demonstrated ability to connect enterprise objectives, regulatory requirements, and operational priorities to drive consistency and effective execution.

• Exceptional attention to detail and commitment to producing accurate, high-quality deliverables in a highly regulated and scrutinized environment.

• Management consulting experience a plus.

Customer Accountabilities:

• Manages teams of compliance testing specialists and/or managers in the execution of Compliance Testing engagements and validation of action plans in accordance with established standards

• Conducts skilled analytical research and analysis as part of the testing engagement and initiatives

• Develops, implements, tracks, and reports on Compliance testing schedules

• Provides overall strategic direction to support the Compliance Testing Program, Procedures, and processes so that they stay current with established standards and regulatory expectations

• Acts as a subject matter expert and strategic advisor by providing guidance on Compliance issues to management, business units, and respective teams for area of specialization

• Reports on emerging trends, identifying risks and opportunities, and recommending action to senior management

• Understands risk identification, risk analysis, and risk mitigation according to the regulatory requirements and best business practices

• Supports relationships with key partners to effectively manage and clarify scope of accountabilities while influencing and aligning others as needed

• Provides functional/business level communications to stakeholders and/or leaders that are consistent, appropriate, and aligned with strategic direction

Shareholder Accountabilities:

• Works closely with key business leaders to develop business plan, ensuring the optimal use of resources and leverages TD's operating model to maximize efficiency, effectiveness and scale

• Plans and executes on strategic activities, reviews and communicates results, and adjusts tactics accordingly

• Maintains extensive knowledge of business units and regulatory requirements/compliance issues within the Compliance area

• Provides subject matter expertise, complex analysis and advice to business partners/team and applies knowledge in following up on outcomes, investigating and/or enforcing policy

• Identifies and implements opportunities for continuous improvement in the Compliance Testing Program

• Leads relationships with business lines/corporate and/or control functions to promote alignment with enterprise and/or regulatory requirements

• Supports team and management in staying knowledgeable on emerging issues, trends, and evolving regulatory requirements and assesses potential impacts to the Bank

• Assesses/identifies key issues and escalates to management where required

• Supports the facilitation of action/remediation plans as a result of an internal audit and/or regulator review of Compliance Testing Program

• Keeps abreast of emerging issues, trends, and evolving regulatory requirements and assesses potential impacts to the Bank

• Maintains a culture of risk management and control, supported by effective processes in alignment with risk appetite

Employee/Team Accountabilities:

• Responsible for management of the overall team providing both leadership and guidance

• Sets targets and objectives for the team, and delivers results

• Grows team expertise to align with business/enterprise demand and direction; assesses team skills and capabilities and continually looks for ways to provide and enhance the value delivered

• Leads a high performing team; provides on-going feedback and performance reviews, coaches and develops employees and ensures performance management activities are undertaken and completed for all employees

• Leads the process of setting performance objectives for the team; tracks, monitors and effectively addresses and/or rewards performance in a timely manner

• Manages employees in compliance with all human resources policies, procedures and guidelines of conduct

• Shares knowledge, information, skills, and subject matter expertise among the team and promotes the timely communication of issues and encourages good working relationships with other functions and teams

• Supports an environment where team freely escalates business challenges; facilitates change through positive reinforcement of milestones and successes

• Recruits for all hires to ensure a highly diverse, qualified workforce to achieve business objectives

• Establishes and fosters a cohesive team; promotes a fair and equitable environment that supports a diverse workforce and encourages the team to achieve common goals and objectives

• Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally

Physical Requirements:

Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%

• Domestic Travel - Occasional

• International Travel - Never

• Performing sedentary work - Continuous

• Performing multiple tasks - Continuous

• Operating standard office equipment - Continuous

• Responding quickly to sounds - Occasional

• Sitting - Continuous

• Standing - Occasional

• Walking - Occasional

• Moving safely in confined spaces - Occasional

• Lifting/Carrying (under 25 lbs.) - Occasional

• Lifting/Carrying (over 25 lbs.) - Never

• Squatting - Occasional

• Bending - Occasional

• Kneeling - Never

• Crawling - Never

• Climbing - Never

• Reaching overhead - Never

• Reaching forward ...