Executive Assistant Operations Manager Jobs in Gilbert, AZ

Job Title: Executive Assistant (Operations)
Company: Loenbro, LLC
Business Unit/Department: Operations
Location: Gilbert, AZ
Reports to: VP of Operations
Employment Type: Full-Time
FLSA Classification: Exempt

About Loenbro
Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach-every customer benefits from our capabilities and our care.

At Loenbro, we don't just offer jobs-we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

About the Role
We're looking for a highly organized, proactive Executive Assistant to support our operations leadership. This role goes beyond traditional administrative support - you'll be a strategic partner who helps keep operational initiatives on track, manages complex logistics, and serves as a trusted right hand to leadership. The ideal candidate thrives in a fast-paced environment, anticipates needs before they're voiced, and brings sound judgment to ambiguous situations.

What You'll Do
   Executive & Calendar Support
   Manage complex calendars, scheduling, and travel logistics for the operations leadership team
   Prioritize and triage meeting requests, emails, and competing demands with sound judgment
   Prepare briefing materials, agendas, and follow-up notes for key meetings

Operations Coordination
   Track and follow up on action items from operational meetings to ensure deadlines are met
   Support project coordination across cross-functional teams, monitoring timelines and flagging risks
   Maintain and improve internal processes, templates, and documentation for operational workflows
   Assist with budget tracking, expense reports, and vendor/contract management

Communication & Stakeholder Management
   Serve as a liaison between operations leadership and internal teams, external partners, and vendors
   Draft, edit, and proofread correspondence, reports, and presentations
   Handle sensitive and confidential information with discretion

Event & Meeting Logistics
   Plan and execute internal meetings, offsites, and team events
   Coordinate logistics for board meetings or leadership reviews, including materials preparation

What You Bring
   3+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership, ideally in operations
   Exceptional organizational skills with the ability to juggle multiple priorities under tight deadlines
   Strong written and verbal communication skills
   Proficiency in productivity and collaboration tools (e.g., Google Workspace/Microsoft Office, project management platforms like Asana or Monday.com, calendar tools)
   A high degree of discretion and professionalism when handling confidential information
   Strong problem-solving skills and the ability to work independently with minimal oversight
   A proactive, "no task too small" mindset paired with the ability to think strategically

Key Responsibilities
   Meeting & Leadership Support
   Manage meeting schedules and logistics.
   Coordinate and develop agendas for regional leadership meetings.
   Capture action items, assign owners, and track deliverables from key discussions.
   Help ensure accountability and follow-through on commitments.
   Organize and maintain regional documentation, repositories, and shared resources.

Communication & Change Management
   Communicate important updates from leadership to the broader regional team.
   Help ensure messaging is clear, consistent, and understood to minimize confusion and rumors.
   Serve as a resource for common questions regarding office operations, workspace needs, onboarding, and new hire guidance.
   Support leadership communication efforts and employee engagement initiatives.

Reporting & Operational Support
   Gather and consolidate data from various departments to provide leadership updates and visibility into ongoing issues.
   Develop recurring reports, dashboards, and status updates as needed.
   Research, analyze, and help solve operational challenges identified by regional leadership.
   Track key initiatives and provide updates on progress, risks, and action plans.

Work Environment:
   Indoor office setting with controlled temperature.
   Potential visits to outdoor industrial sites with exposure to weather extremes.
   Potential exposure to noise, dust, chemicals, or other environmental factors.
   Travel requirements: TBD

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits
Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:
   Medical, dental, and vision insurance
   401(k) retirement plan with company match
   Paid time off (PTO) and holiday pay
   Life and disability insurance
   Professional development and training opportunities
   Employee assistance program (EAP)
Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you're ready to be part of a company that LEADS by:
   Living with Integrity
   Exceeding Expectations
   Acting with Urgency
   Delivering Excellence