ZipRecruiter

Log In

1

Executive Assistant Operations Manager Jobs in Alberta

Ainsworth Inc.

HVAC/R Supervisor

Calgary, AB

Provide technical assistance, training, development, motivation and leadership to the team. * Assist Operations Manager with: * Project planning, scheduling and prioritizing of contracts and extra ...

Wing Assistant

GTM Sales

Calgary, AB · Remote

Identify companies actively hiring for roles Wing can support, such as Executive Assistants, Admin ... calendar management, and back-office operations. $1,200 - $2,500 a month In addition to base ...

Clio

Manager, Sales Operations

Calgary, AB

Revenue Operations has one job-to drive growth by accelerating our revenue-generating teams. We ... Drive rigor and consistency in forecasting and pipeline management Sales Reporting & Executive ...

Ace Casinos

Executive Sous Chef

Calgary, AB · On-site

$55K - $60K/yr

This role acts as the Executive Chef's primarysupport in managing day-to-day kitchen operations ... Oversee kitchen operations during service periods and assist incoordinating kitchen workflow during ...

Raymond James Ltd.

Assistant

Cochrane, AB

CA$45K - CA$55K/yr

Drawing on previous experience in financial services, a law firm, or a similar executive assistant ... operational and administrative departments. * Maintaining the Customer Relationship Management (CRM ...

Solv4Ex

Operations Supervisor

Lethbridge, AB · On-site

Inventory management and vendor relations with shipping companies are essential functions for this ... Assist in all aspects of warehouse duties including labeling of product, preparation of shipping ...

previous page

Showing results 41-60

All JobsOperations JobsExecutive Assistant Operations Manager JobsExecutive Assistant Operations Manager Jobs in Alberta

Executive Assistant Operations Manager information

What is an executive assistant operations manager?

Executive Assistant Operations Managers are professionals who combine the responsibilities of an executive assistant with those of an operations manager. They provide high-level administrative support to executives while also overseeing and improving business operations, processes, and procedures. Their duties often include managing schedules, coordinating meetings, handling confidential information, and streamlining daily operations to enhance organizational efficiency. This role requires strong organizational, communication, and multitasking skills, as well as the ability to work independently and make strategic decisions. Executive Assistant Operations Managers play a key role in ensuring that both executive and operational functions run smoothly within a company.

How does an executive assistant operations manager balance administrative duties with operational responsibilities in a typical workweek?

An Executive Assistant Operations Manager often splits their time between high-level administrative support—such as calendar management, meeting coordination, and correspondence—and overseeing operational processes like workflow optimization, team scheduling, and project tracking. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent operational needs while ensuring that executive support tasks are handled efficiently. This role frequently involves collaborating with multiple departments, acting as a bridge between leadership and staff to facilitate communication and ensure smooth daily operations. Flexibility and adaptability are key, as priorities can shift quickly based on business needs.

What are the key skills and qualifications needed to thrive as an executive assistant operations manager?

To thrive as an Executive Assistant Operations Manager, you need excellent organizational skills, multitasking abilities, and a background in business administration or a related field. Familiarity with office management software, project management tools like Asana or Trello, and proficiency with Microsoft Office Suite are typically required. Strong interpersonal communication, discretion, and problem-solving skills distinguish top performers in this role. These skills ensure efficient operations, effective executive support, and the smooth coordination of complex administrative tasks.
What are popular job titles related to Executive Assistant Operations Manager jobs in Alberta? For Executive Assistant Operations Manager jobs in Alberta, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Operations Manager jobs in Alberta look for? The top searched job categories for Executive Assistant Operations Manager jobs in Alberta are:
Executive Assistant Operations Manager jobs near you
Infographic showing various Executive Assistant Operations Manager job openings in Alberta as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

Sr. Administrative Coordinator

Martin Recruitment Inc

Edmonton, AB • On-site

$65K - $75K/yr

Full-time

Posted 2 days ago

New

Job description

Job Title: Sr. Administrative Coordinator

Placement Type: Permanent

Address: Edmonton, AB

Work Location: Onsite

Hours: Monday to Friday, Full-Time


Our client, an Edmonton-based building supplies company, is seeking an Sr. Administrative Coordinator to join their team. They are a hands-on, collaborative organization where everyone works closely across departments. This opportunity is a strong fit for an experienced office manager or executive assistant who enjoys owning how an office runs and supporting senior leadership directly.


Position Overview:

● Own the daily operations of the Edmonton office, keeping it productive, organized and running smoothly.

● Provide high-level administrative support to senior leadership

● Carry day-to-day HR coordination, from recruitment support through onboarding, offboarding and compliance tracking.

● Support operational administration across shipping, customer inquiries, marketing lists and office systems.


Responsibilities:

● Oversee daily office operations including reception, mail and general administration.

● Answer phones and direct queries to the appropriate team member.

● Serve as the first point of contact for visitors, customers and service providers.

● Coordinate vendors, deliveries and service appointments.

● Manage office supplies, equipment and workspace needs.

● Support onboarding logistics, including workspace setup and equipment coordination.

● Oversee office improvement initiatives and workspace planning.

● Coordinate contractors for repairs, upgrades and maintenance.

● Provide administrative support to senior leadership and the Principals.

● Manage calendars, scheduling and meeting coordination for the leadership team.

● Prepare, organize and edit documents and communications.

● Coordinate travel arrangements and expense tracking.

● Handle confidential information with discretion and professionalism.

● Support day-to-day HR coordination in collaboration with leadership.

● Assist with recruitment, interview coordination and candidate communications.

● Coordinate onboarding and offboarding processes end to end.

● Track attendance, training, certifications and compliance requirements.

● Assist with HR documentation, policies and reporting.

● Respond to employee inquiries on policies, vacation and general matters, escalating sensitive or complex issues appropriately.

● Coordinate team-building events, staff functions, employee recognition programs and milestone tracking.

● Coordinate packing slips and send customer shipping notifications.

● Support customers and drivers on freight and shipping inquiries, and assist with general customer inquiries.

● Maintain marketing lists and business development processes.

● Coordinate webinars, presentations and internal communications.

● Support HR and office-related software systems, and coordinate IT setup and access for employees.

● Maintain organized digital and physical records.


Must Have Qualifications:

● 5+ years in an office manager, executive assistant or operations role.

● Strong organizational and multitasking abilities.

● Excellent communication and interpersonal skills.

● High level of discretion and professionalism.

● Comfortable working with a variety of systems and software tools.

● Able to work independently and anticipate needs.


Like To Have Qualifications:

● Experience supporting HR processes or people operations.

● Experience within manufacturing, engineering or building supplies.