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Executive Assistant Full Time Jobs in Oregon (NOW HIRING)

American Cruise Lines

Executive Chef

Arlington, OR · On-site

$72K - $99K/yr

This is a full-time, exempt position. Essential Functions: * Ships experience forces from wind ... Ability to assist in the event of an on-board emergency by quickly climbing up a ladder, opening ...

American Cruise Lines

Executive Chef

Cascade Locks, OR · On-site

$68K - $94K/yr

This is a full-time, exempt position. Essential Functions: * Ships experience forces from wind ... Ability to assist in the event of an on-board emergency by quickly climbing up a ladder, opening ...

American Cruise Lines

Executive Chef

Cascade Locks, OR

$68K - $94K/yr

This is a full-time, exempt position. Essential Functions: * Ships experience forces from wind ... Ability to assist in the event of an on-board emergency by quickly climbing up a ladder, opening ...

American Cruise Lines

Executive Chef

Arlington, OR

$72K - $99K/yr

This is a full-time, exempt position. Essential Functions: * Ships experience forces from wind ... Ability to assist in the event of an on-board emergency by quickly climbing up a ladder, opening ...

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Executive Assistant Full Time information

What is an executive assistant?

Executive Assistants are administrative professionals who provide high-level support to executives or senior management within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. They act as a liaison between the executive and other staff or clients, ensuring smooth communication and efficient workflow. Executive Assistants are trusted with confidential information and must have excellent organizational, communication, and problem-solving skills.

How does an executive assistant typically collaborate with senior leadership and other departments?

Executive Assistants work closely with senior leadership, managing calendars, scheduling meetings, and serving as a key point of contact between executives and other departments. They often coordinate cross-team projects, handle confidential information, and facilitate smooth communication to ensure priorities are aligned. Building strong relationships across the organization is essential, as Executive Assistants must anticipate needs, resolve scheduling conflicts, and support various administrative tasks to help executives focus on strategic objectives.

What are the key skills and qualifications needed to thrive as a full-time executive assistant, and why are they important?

To thrive as a Full-Time Executive Assistant, you need excellent organizational abilities, strong written and verbal communication skills, and proficiency in office administration, typically supported by a relevant associate's or bachelor's degree. Familiarity with office software suites (such as Microsoft Office 365 or Google Workspace), calendar management tools, and sometimes certification like the Certified Administrative Professional (CAP) is highly valuable. Discretion, adaptability, and proactive problem-solving are vital soft skills that set top performers apart. These skills ensure executives receive efficient support, helping organizations run smoothly and enabling leaders to focus on high-level priorities.

What is the difference between Executive Assistant Full Time vs Administrative Assistant Full Time?

AspectExecutive Assistant Full TimeAdministrative Assistant Full Time
CredentialsTypically requires high school diploma or equivalent; some roles prefer associate's or bachelor's degreeUsually requires high school diploma; some roles prefer associate's degree
Work EnvironmentSupports executives in corporate or organizational settings, often in office environmentsSupports teams or departments, often in office settings, with broader administrative duties
Employer & Industry UsageCommon in corporate, legal, or financial sectors supporting senior managementUsed across various industries supporting general office functions
Search & Comparison IntentOften searched by those seeking high-level support roles for executivesOften searched by those looking for general administrative support roles

In summary, an Executive Assistant Full Time typically supports high-level executives with specialized tasks, requiring more experience and often higher credentials. An Administrative Assistant Full Time provides broader administrative support to teams or departments, with generally less specialized responsibilities.

What are popular job titles related to Executive Assistant Full Time jobs in Oregon?

For Executive Assistant Full Time jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Full Time jobs in Oregon look for?

The top searched job categories for Executive Assistant Full Time jobs in Oregon are:

What cities in Oregon are hiring for Executive Assistant Full Time jobs?

Cities in Oregon with the most Executive Assistant Full Time job openings:

Executive Assistant Full Time jobs near you
Infographic showing various Executive Assistant Full Time job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant to the CEO: Open Until Filled

Siletz, OR • On-site

Confederated Tribes of Siletz Indian
See more jobs at Confederated Tribes of Siletz Indianexternal

$35.77/hr

Full-time

Re-posted 21 days ago

Job description

Opening Date: 05/06/2026.
Closing Date: Open Until Filled
Job Title: Executive Assistant to the Chief Executive Officer.
Salary/Wage: $35.77/per hr. $74,402/per yr.
Tribal Level: TL 122.1
Location: Siletz, OR
Classification: Full-Time, Non-Exempt.
Job Posting Number: 4069781
INDRODUCTION:
The Executive Assistant to the Chief Executive Officer (CEO) is a vital role within Tribal Administration. The incumbent will work closely with the CEO to ensure a seamless operation of daily activities including but not limited to: planning, organizing, overseeing, and coordinating the CEO office functions. This may include managing schedules, assignment to special projects, attendance at public and confidential meetings, facilitating internal/external communications, facilitate travel, and more.
DUTIES:
  • Schedule meetings and manage a complex calendar for the CEO.
  • Catalog the projects the CEO is responsible for and the progress of each project, so as to best leverage the CEO's time.
  • Assisting in research and analysis of factual and legal issues, laws, agency decisions, precedent; rules, regulations, guidelines, and polices to determine their impact on the Tribe, programs and/or services.
  • Provide strategic support to ensure the CEO has the time, resources, a nd materials needed to accomplish their goals.
  • Coordinate travel for the CEO, process advances and reconciliations. Track credit card expenses.
  • Keep the CEO organized with meeting materials and immediate priorities (who needs what by when); this includes email inbox management, and communication/response strategies.
  • Manage all incoming email, mail and messages across all media channels on behalf of the CEO by responding , organizing, and escalating priority messages when appropriate.
  • Help to organize, plan and manage small to large events and meetings when requested by the CEO.
  • When requested, sit in on meetings in person or virtually and take detailed notes, as well as communicate and manage follow up from all parties involved.
  • Develop and maintain an accurate contact database.
  • Assist in managing access to various federal, state and non-profit grant reporting websites.
  • Recommends changes to existing procedures and programs to improve effectiveness, timelines, productivity and cost efficiency of programs and functions.
  • Responds to public records requests in accordance with legal timelines and coordinates with appropriate administrators to carry out requests.
  • Composes difficult and complex professional correspondence independently on a variety of matters. Prepares outlines, talking points, and text for public proceedings. Oversees, reviews, and/or prepares correspondence for signature. May initiate routine correspondence as the CEO's representative.
  • Other duties as assigned.

Requirements
REQUIREMENTS:
Bachelor's degree in business or public administration and 2 years of experience as Executive Administrative Assistant or an equivalent combination of executive secretarial, legislative, journalism, and/or public affairs roles.
Knowledge of:
  • The mission, functions, policies, procedures and general administration of the Tribal government.
  • Working knowledge of the Tribal Code, Council processes and authorities, and management practices.
  • In-depth knowledge of executive office staff administration and confidential record keeping.
  • Well-developed knowledge of and skill at using proper English usage, grammar, spelling, and punctuation to take meeting recollections and prepare documents.

Experience in:
  • Proficient use of Microsoft Office applications.

Ability to:
  • Oversee and coordinate complex office and administrative support functions.
  • Exhibit strong interpersonal skills, multi-tasking ability, and time management skills.
  • Adhere to strict confidentiality standards.
  • Problem solve and identify and resolve problems in a timely manner.
  • Maintain a high level of attention to detail and accuracy.
  • Plan, organize, prioritize, delegate and review work in order to meet schedules and timelines.
  • Write supporting documentation, talking points, and routine correspondence.
  • Communicate with a wide range of contacts within and outside the CEO office with tact, professionalism, and courtesy, and in a manner that reflects positively on the Administration and Tribe.

Other:
  • Exhibit excellent organizational skills.

Salary Description
$35.77/per hr. $74,402/per yr.

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