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Executive Assistant Full Time Jobs in Florida (NOW HIRING)

ttg Talent Solutions

Executive Assistant

Miami, FL · On-site

$60K/yr

In Office Schedule: Full-Time | Standard Business Hours Type of Contract: Direct Hire Pay Rate: 60K Description We are seeking an organized and professional Executive Assistant to provide high-level ...

University of Miami

Executive Assistant

Miami, FL · On-site

The department of Informatics and Health Data Science has an exciting opportunity for a full-time Executive Assistant to work full-time on the UHealth campus. The Executive Assistant leads the broad ...

The University of Miami

Executive Assistant

Miami, FL · On-site

The department of Informatics and Health Data Science has an exciting opportunity for a full-time Executive Assistant to work full-time on the UHealth campus. The Executive Assistant leads the broad ...

The University of Miami

Executive Assistant

Miami, FL · On-site

The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full-Time Executive Assistant to work at the UHealth Medical Campus. Core Job Summary The Executive Assistant ...

University of Miami

Executive Assistant

Miami, FL

The department of Medicine has an exciting opportunity for a full-time Executive Assistant to work on the UHealth campus. The Executive Assistant leads the broad scope of executive support-related ...

University of Miami

Executive Assistant

Miami, FL

The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full-Time Executive Assistant to work at the UHealth Medical Campus. Core Job Summary The Executive Assistant ...

The University of Miami

Executive Assistant

Miami, FL · On-site

The department of Medicine has an exciting opportunity for a full-time Executive Assistant to work on the UHealth campus. The Executive Assistant leads the broad scope of executive support-related ...

Osaic

Executive Assistant

Saint Petersburg, FL · Hybrid

$70K - $80K/yr

Role Type: Full time Salary: $70,000 - $80,000 per year + annual bonus Actual compensation offered ... We are seeking an Executive Administrative Assistant to be responsible for the day-to-day ...

EfficientAide

Be Seen First

Executive Assistant

Fort Lauderdale, FL · On-site

$70K - $90K/yr

This is a full-time, in-person role. -- Location: Fort Lauderdale, FL (In Office) Employment Type ... Position Overview Our client is seeking an exceptional Executive Assistant to support their two ...

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Executive Assistant Full Time information

What is an executive assistant?

Executive Assistants are administrative professionals who provide high-level support to executives or senior management within an organization. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. They act as a liaison between the executive and other staff or clients, ensuring smooth communication and efficient workflow. Executive Assistants are trusted with confidential information and must have excellent organizational, communication, and problem-solving skills.

How does an executive assistant typically collaborate with senior leadership and other departments?

Executive Assistants work closely with senior leadership, managing calendars, scheduling meetings, and serving as a key point of contact between executives and other departments. They often coordinate cross-team projects, handle confidential information, and facilitate smooth communication to ensure priorities are aligned. Building strong relationships across the organization is essential, as Executive Assistants must anticipate needs, resolve scheduling conflicts, and support various administrative tasks to help executives focus on strategic objectives.

What are the key skills and qualifications needed to thrive as a full-time executive assistant, and why are they important?

To thrive as a Full-Time Executive Assistant, you need excellent organizational abilities, strong written and verbal communication skills, and proficiency in office administration, typically supported by a relevant associate's or bachelor's degree. Familiarity with office software suites (such as Microsoft Office 365 or Google Workspace), calendar management tools, and sometimes certification like the Certified Administrative Professional (CAP) is highly valuable. Discretion, adaptability, and proactive problem-solving are vital soft skills that set top performers apart. These skills ensure executives receive efficient support, helping organizations run smoothly and enabling leaders to focus on high-level priorities.

What is the difference between Executive Assistant Full Time vs Administrative Assistant Full Time?

AspectExecutive Assistant Full TimeAdministrative Assistant Full Time
CredentialsTypically requires high school diploma or equivalent; some roles prefer associate's or bachelor's degreeUsually requires high school diploma; some roles prefer associate's degree
Work EnvironmentSupports executives in corporate or organizational settings, often in office environmentsSupports teams or departments, often in office settings, with broader administrative duties
Employer & Industry UsageCommon in corporate, legal, or financial sectors supporting senior managementUsed across various industries supporting general office functions
Search & Comparison IntentOften searched by those seeking high-level support roles for executivesOften searched by those looking for general administrative support roles

In summary, an Executive Assistant Full Time typically supports high-level executives with specialized tasks, requiring more experience and often higher credentials. An Administrative Assistant Full Time provides broader administrative support to teams or departments, with generally less specialized responsibilities.

What are popular job titles related to Executive Assistant Full Time jobs in Florida?

For Executive Assistant Full Time jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Full Time jobs in Florida look for?

The top searched job categories for Executive Assistant Full Time jobs in Florida are:

What cities in Florida are hiring for Executive Assistant Full Time jobs?

Cities in Florida with the most Executive Assistant Full Time job openings:

Executive Assistant Full Time jobs near you
Infographic showing various Executive Assistant Full Time job openings in Florida as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant, Full Time

The University of Miami

Coral Gables, FL • On-site

Full-time

Posted 21 days ago

University Of Miami rating

7.7

Company rating: 7.7 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

263rd of 622 rated colleges and universities

Job description

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The Office of the Vice Provost for Research & Scholarship (OVPRS) has a great job opportunity for a seasoned Executive Assistant to work at the University of Miami.
CORE JOB SUMMARY
The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.
CORE JOB FUNCTIONS
  • Reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support. Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.
  • Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities.
  • Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.
  • Manages executive's travel arrangements and budget. Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive.
  • Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls.
  • Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive.
  • Prioritizes and manages multiple projects and/or special assignments championed by the executive.
  • Leads the planning of annual or ad-hoc special events. Trains and supervises lower-level clerical staff as needed.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.
  • Promotes quality improvement and best practice solutions.
  • Communicates with the research community, all OVPRS groups and external customers as applicable and provides consistent excellent customer service.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Associate's degree in relevant field. Bachelor's degree preferred.
Experience:
Minimum 5 years of relevant experience providing executive level assistance. Any appropriate combination of relevant education, experience, and/or certifications may be considered.
Knowledge, Skills and Attitudes:
  • Ability to communicate effectively in both oral and written form. Excellent writing and editing skills a must.
  • General knowledge of office procedures and operations.
  • Ability to accurately prepare and maintain records, files, reports and correspondence.
  • Ability to process and handle confidential information with discretion.
  • Skilled in completing assignments accurately and with attention to detail.
  • Proficiency in computer software (i.e., Microsoft Office).
  • Must possess excellent organizational skills and be flexible.
  • Ability to multitask and manage several projects simultaneously.
  • Must be able and willing to provide excellent customer service at all times.
  • Must be able to communicate effectively and customer-service oriented verbally and in writing.
  • Ability and willingness to continuous quality improvement and learning.
  • Ability to maintain effective interpersonal relationships.
  • Knowledgeable about Project Management Concepts.

Department Specific Functions
  • Completes special projects for the Office of the Vice Provost for Research and Scholarship.
  • Manages documentation regarding substance of discussions and coordinates staff response to action items, selecting relevant information from a variety of sources.
  • Ensures requests for action have been appropriately delegated, oversees status of action items, and updates the AVP on their completion.
  • Responsible for alerting and briefing the AVP on emerging issues, initiatives, and projects, and provides status reports on an ad hoc basis.
  • Composes and prepares confidential correspondence and other documents as required by the AVP; follows-up on all correspondence that requires answers, responses, and written replies.
  • Reviews outgoing correspondence for executive approval and alert writers to any conflicts or departures from policies or the AVP's viewpoint.
  • Creates, processes, and revises shipment labels and assist with related documentation in compliance with applicable federal, state, and local regulatory requirements and institutional policies.
  • Coordinates and triages with internal departments and external partners, including freight companies, vendors, Procurement, and Export Control, to resolve receiving, distribution, and shipment compliance issues.
  • Prioritizes and manages multiple projects and/or special assignments championed by Office of the Vice Provost for Research and Scholarship. Contacts or responds to contacts from high-ranking individuals inside or outside the institution.
  • Interprets and adapts guidelines, including unwritten policies, precedents, and practices.
  • Manages the AVP's calendar to ensure effective use of time and schedules meetings with senior leadership and faculty and staff across the University and Medical Center, including senior officers according to priority.
  • Ensures the AVP is adequately prepared for meetings (with information and materials and coordinates briefing when necessary).
  • Prepares support materials for meetings, including agendas, list of participants, background documents, and follows up on directives.
  • Collaborates with the OVPRS and administrative department heads to prepare presentations and provide background research for various meetings and projects.
  • Completes and/or submits various University forms, including expense reports, travel reimbursements, requisitions, purchase orders, work orders, and personnel postings.
  • Solves operational problems (i.e., supervision, staffing, budget, transfer, equipment, space) as needed.
  • Coordinates all travel plans ensuring appropriateness and thoroughness of arrangements.
  • Provides support for personnel searches and coordinates with Human Resources, as needed.
  • Assists teams across OVPRS in evaluation existing processes and streamlining related workflows and approvals.

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff

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About University of Miami

Sourced by ZipRecruiter

The University of Miami, located in the beautiful Coral Gables, Florida, is a comprehensive, private research institution in the United States. Operating within the higher education industry, the institution offers a multitude of degree programs spanning over 180 majors and program through its 12 colleges. The University was founded in 1925 with the mission to disseminate knowledge, transform lives, and change the world - a mission it has held faithfully to this day. Notably, the University of Miami has gained global recognition for its commitment to research and innovation, with over $324 million in research and sponsored project funding awarded annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Coral Gables, FL, US

Year founded

1925

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