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Executive Assistant Bookkeeper Jobs in Rutherford, NJ

VeeFriends LLC

VP of Finance

New York, NY · On-site

$180K - $220K/yr

... bookkeeping, and FP&A support functions, alongside a top-tier external tax advisory firm ... Develop executive-level reporting packages, KPI dashboards, and business performance insights for ...

LoanBud

Administrative Financial Assistant

Manhattan, NY · On-site

$50K - $65K/yr

... Executive teams. Key Responsibilities Accounts Receivable (AR): Generate and send invoices ... Requirements * 2-5 years of experience in bookkeeping/finance admin or operations support (startup ...

Rutgers University

Business Assistant II

Newark, NJ · Hybrid

$19.50 - $26.25/hr

... Category Staff & Executive - Administrative & Support Department Precollege Programs Center ... bookkeeping and /or report writing. Also requires good communication skills and computer literacy.

Kadima Healthcare

Senior Financial Analyst

Hackensack, NJ

$92K - $115K/yr

... executive leadership to analyze financial data, identify trends, and provide insights to drive ... * Assist in maintaining general ledger integrity and financial accuracy * Support bookkeeping and ...

husadayforce

Business Manager

New York, NY

To assist in the execution of both special and ongoing projects and in maintaining meeting ... Experience as an Accountant/Bookkeeper, including payroll processing. * Ability to take initiative ...

husadayforce

Business Manager

New York, NY

To assist in the execution of both special and ongoing projects and in maintaining meeting ... Experience as an Accountant/Bookkeeper, including payroll processing. * Ability to take initiative ...

husadayforce

Business Manager

New York, NY

To assist in the execution of both special and ongoing projects and in maintaining meeting ... Experience as an Accountant/Bookkeeper, including payroll processing. * Ability to take initiative ...

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Executive Assistant Bookkeeper information

See Rutherford, NJ salary details

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$22

$31

How much do executive assistant bookkeeper jobs pay per hour?

As of Jun 23, 2026, the average hourly pay for executive assistant bookkeeper in Rutherford, NJ is $22.44, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $25.00 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Assistant Bookkeeper, and why are they important?

To thrive as an Executive Assistant Bookkeeper, you need strong organizational skills, attention to detail, and a solid foundation in accounting principles, often supported by relevant coursework or certifications. Proficiency in bookkeeping software such as QuickBooks, Microsoft Excel, and office management tools is typically required. Excellent communication, time management, and discretion are crucial soft skills for handling confidential information and supporting executives effectively. These combined abilities ensure accurate financial records, efficient administrative support, and smooth business operations.

What is the difference between Executive Assistant Bookkeeper vs Administrative Assistant Bookkeeper?

AspectExecutive Assistant BookkeeperAdministrative Assistant Bookkeeper
CredentialsTypically requires bookkeeping certification and administrative skillsMay have basic bookkeeping knowledge, often no certification needed
Work EnvironmentSupports executives in corporate or small business settingsSupports teams or departments in various organizations
Employer & Industry UsageCommon in corporate, legal, or financial sectorsWidely used across industries for general administrative support
Search & Comparison IntentOften searched by those seeking specialized support roles combining admin and bookkeepingOften searched by those looking for general administrative roles with basic bookkeeping

The main difference is that an Executive Assistant Bookkeeper combines high-level administrative support with specialized bookkeeping skills, often supporting executives in corporate environments. An Administrative Assistant Bookkeeper typically provides general administrative support with basic bookkeeping duties, usually in a broader range of industries. The choice depends on the level of administrative responsibility and bookkeeping expertise required.

How does an Executive Assistant Bookkeeper typically balance administrative and financial responsibilities within a workweek?

As an Executive Assistant Bookkeeper, you'll often split your time between supporting executives with scheduling, correspondence, and meeting preparation, and handling bookkeeping duties like managing accounts, processing invoices, and reconciling statements. Balancing these responsibilities requires strong organizational skills and the ability to prioritize tasks based on deadlines and executive needs. Regular communication with both leadership and finance teams ensures seamless workflow and accurate record-keeping. Over time, mastering this balance can open up opportunities for expanded roles in office management or finance.

What are Executive Assistant Bookkeepers?

Executive Assistant Bookkeepers are professionals who provide a combination of administrative support and financial record-keeping services to executives or organizations. Their duties typically include managing schedules, organizing meetings, handling correspondence, and maintaining accurate financial records such as invoices, payroll, and expense reports. By performing both executive assistant and bookkeeping tasks, they help streamline office operations and ensure that financial information is accurate and up-to-date. This dual role is essential in small to medium-sized businesses where versatility and multitasking are highly valued.
What are popular job titles related to Executive Assistant Bookkeeper jobs in Rutherford, NJ? For Executive Assistant Bookkeeper jobs in Rutherford, NJ, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Bookkeeper jobs in Rutherford, NJ look for? The top searched job categories for Executive Assistant Bookkeeper jobs in Rutherford, NJ are:
What cities near Rutherford, NJ are hiring for Executive Assistant Bookkeeper jobs? Cities near Rutherford, NJ with the most Executive Assistant Bookkeeper job openings:
Executive Assistant Bookkeeper jobs near you

SR Administrative Assistant

Rutgers University

Newark, NJ • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Rutgers University rating

7.7

Company rating: 7.7 out of 10

Based on 66 frontline employees who took The Breakroom Quiz

217th of 539 rated colleges and universities

Job description

Position Details
Position Information
Recruitment/Posting Title
SR Administrative Assistant
Job Category
Staff & Executive - Administrative & Support
Department
Student Affairs Newark
Overview
Posting Summary
Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a highly skilled and detail-oriented professional to serve as the Senior Administrative Assistant to the Senior Vice Chancellor for Student Affairs (SVC). This role spans executive support, project and event management, and office administration and plays a critical role in advancing the priorities of the SVC and supporting the broader mission of Student Affairs and the university.
This position is responsible for and not limited to the following:
  • Provides comprehensive executive-level support, requiring discretion, strategic thinking, and the ability to manage sensitive and complex issues with professionalism
  • Manages executive calendars, coordinates a high volume of meetings and events, prepares agendas, presentations, and reports, and ensures compliance with university policies related to travel, procurement, expense management, and financial operations
  • Supports major projects and strategic initiatives, oversees event logistics, and serves as a key liaison to internal and external stakeholders
  • Interacts regularly with senior executives, faculty, staff, students, alumni, and external partners, requiring a high level of judgment, confidentiality, and professionalism
  • Manages office operations, including procurement, inventory, IT coordination, and recordkeeping, to ensure accuracy, efficiency, and accountability across business functions

FLSA
Nonexempt
Grade
05
Salary Details
Minimum Salary
68278.480
Mid Range Salary
84393.980
Maximum Salary
100509.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits (when applicable)
  • Life insurance coverage
  • Employee discount programs

Position Status
Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Work Arrangement
This position requires a fully on-site work arrangement. (Approval not required)
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
  • Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience
  • Requires two years (2) of relevant experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices

Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Previous experience working with management at the executive level, preferably within higher education
  • Ability to exercise exceptional discretion, confidentiality and good judgment in dealing with sensitive issues and information.
  • Ability to work independently with limited supervision and as a team members
  • Strong analytical and problem-solving skill
  • Effective communication skills, both verbal and written

Preferred Qualifications
  • Working knowledge of several information systems and processes.

Equipment Utilized
  • Must have excellent knowledge using Microsoft Office Suite, including Outlook;
  • Oracle (Procurement, Peoplesoft for payroll, HCM, commitment accounting)
  • Concur for travel requests, expense reimbursement, and travel card reconciliation.

Physical Demands and Work Environment
Special Conditions
Posting Details
Posting Number
26ST0997
Posting Open Date
05/19/2026
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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