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Executive Assistant Bookkeeper Jobs in Rutherford, NJ

Spencer's

Personal Assistant to CEO

New York, NY · On-site

$45 - $55/hr

Personal Assistant to CEO Location: Soho (HQ Office) Position Type: Full-time, hourly Compensation ... Process invoices, reimbursements, and basic bookkeeping support * Conduct research and prepare ...

Rutgers University

Administrative Assistant

Newark, NJ · On-site

$52K/yr

Reporting to the Senior Executive Associate, the Administrative Assistant provides confidential ... bookkeeping and/or report writing. Certifications/Licenses Required Knowledge, Skills, and ...

VeeFriends LLC

VP of Finance

New York, NY · On-site

$180K - $220K/yr

... bookkeeping, and FP&A support functions, alongside a top-tier external tax advisory firm ... Develop executive-level reporting packages, KPI dashboards, and business performance insights for ...

Rutgers University

Business Assistant II

Newark, NJ · On-site

$52K/yr

... Category Staff & Executive - Administrative & Support Department Precollege Programs Center ... bookkeeping and /or report writing. Also requires good communication skills and computer literacy.

Namely

VP of Finance

Manhattan, NY · On-site

$180 - $220/hr

... bookkeeping, and FP&A support functions, alongside a top-tier external tax advisory firm ... Success in this role requires a collaborative executive partner who can seamlessly operate within ...

Kadima Healthcare

Senior Financial Analyst

Hackensack, NJ

$92K - $115K/yr

... executive leadership to analyze financial data, identify trends, and provide insights to drive ... * Assist in maintaining general ledger integrity and financial accuracy * Support bookkeeping and ...

Kadima Healthcare

Senior Financial Analyst

Hackensack, NJ

$92K - $115K/yr

... executive leadership to analyze financial data, identify trends, and provide insights to drive ... * Assist in maintaining general ledger integrity and financial accuracy * Support bookkeeping and ...

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Executive Assistant Bookkeeper information

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How much do executive assistant bookkeeper jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for executive assistant bookkeeper in Rutherford, NJ is $22.44, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $25.00 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Assistant Bookkeeper, and why are they important?

To thrive as an Executive Assistant Bookkeeper, you need strong organizational skills, attention to detail, and a solid foundation in accounting principles, often supported by relevant coursework or certifications. Proficiency in bookkeeping software such as QuickBooks, Microsoft Excel, and office management tools is typically required. Excellent communication, time management, and discretion are crucial soft skills for handling confidential information and supporting executives effectively. These combined abilities ensure accurate financial records, efficient administrative support, and smooth business operations.

What is the difference between Executive Assistant Bookkeeper vs Administrative Assistant Bookkeeper?

AspectExecutive Assistant BookkeeperAdministrative Assistant Bookkeeper
CredentialsTypically requires bookkeeping certification and administrative skillsMay have basic bookkeeping knowledge, often no certification needed
Work EnvironmentSupports executives in corporate or small business settingsSupports teams or departments in various organizations
Employer & Industry UsageCommon in corporate, legal, or financial sectorsWidely used across industries for general administrative support
Search & Comparison IntentOften searched by those seeking specialized support roles combining admin and bookkeepingOften searched by those looking for general administrative roles with basic bookkeeping

The main difference is that an Executive Assistant Bookkeeper combines high-level administrative support with specialized bookkeeping skills, often supporting executives in corporate environments. An Administrative Assistant Bookkeeper typically provides general administrative support with basic bookkeeping duties, usually in a broader range of industries. The choice depends on the level of administrative responsibility and bookkeeping expertise required.

How does an Executive Assistant Bookkeeper typically balance administrative and financial responsibilities within a workweek?

As an Executive Assistant Bookkeeper, you'll often split your time between supporting executives with scheduling, correspondence, and meeting preparation, and handling bookkeeping duties like managing accounts, processing invoices, and reconciling statements. Balancing these responsibilities requires strong organizational skills and the ability to prioritize tasks based on deadlines and executive needs. Regular communication with both leadership and finance teams ensures seamless workflow and accurate record-keeping. Over time, mastering this balance can open up opportunities for expanded roles in office management or finance.

What are Executive Assistant Bookkeepers?

Executive Assistant Bookkeepers are professionals who provide a combination of administrative support and financial record-keeping services to executives or organizations. Their duties typically include managing schedules, organizing meetings, handling correspondence, and maintaining accurate financial records such as invoices, payroll, and expense reports. By performing both executive assistant and bookkeeping tasks, they help streamline office operations and ensure that financial information is accurate and up-to-date. This dual role is essential in small to medium-sized businesses where versatility and multitasking are highly valued.
What are popular job titles related to Executive Assistant Bookkeeper jobs in Rutherford, NJ? For Executive Assistant Bookkeeper jobs in Rutherford, NJ, the most frequently searched job titles are:
What job categories do people searching Executive Assistant Bookkeeper jobs in Rutherford, NJ look for? The top searched job categories for Executive Assistant Bookkeeper jobs in Rutherford, NJ are:
What cities near Rutherford, NJ are hiring for Executive Assistant Bookkeeper jobs? Cities near Rutherford, NJ with the most Executive Assistant Bookkeeper job openings:
Executive Assistant Bookkeeper jobs near you
Personal Assistant to CEO

Personal Assistant to CEO

Spencer's

New York, NY • On-site

$45 - $55/hr

Full-time

Posted 29 days ago

Spencer's rating

5.5

Company rating: 5.5 out of 10

Based on 202 frontline employees who took The Breakroom Quiz

71st of 104 rated fashion retailers

Job description

Spencer's is a luxury boutique spa redefining the modern wellness experience.
With our flagship location in the heart of SoHo, New York City, a second in West Hollywood, California and our newest in Williamsburg, Brooklyn, we blend timeless design with advanced wellness treatments to offer something truly unique: elevated, luxurious spa experiences at an accessible price point.
Our chic facilities offer state-of-the-art equipment. Spencer's is less a traditional spa and more a space for design, comfort, and effortless aesthetic, a place for our guests to slow down, feel taken care of, and enjoy every detail.
Behind every experience is a passionate team of expert therapists, attentive sales associates, dynamic people managers, and visionary corporate leaders. We thrive on collaboration, creativity, and a shared commitment to excellence. Together, we're creating new experiences and reimagining wellness.
If you're driven by purpose, inspired by design, and passionate about wellness, we invite you to grow with us.
Job Title: Personal Assistant to CEO
Location: Soho (HQ Office)
Position Type: Full-time, hourly
Compensation: $45-55 p/ hr
We are seeking a highly organized, discreet, and proactive Personal Assistant to support a CEO across professional, personal, and household matters. This role requires exceptional judgment, flexibility, emotional intelligence, and the ability to operate in a fast-paced, high-expectation environment with absolute confidentiality.
The ideal candidate is detail-oriented, resourceful, calm under pressure, and experienced managing complex schedules, travel, communications, and lifestyle logistics.
Key Responsibilities
Executive Support
  • Manage complex calendars, scheduling, and meeting coordination across multiple time zones
  • Prioritize and respond to communications on behalf of the CEO when appropriate
  • Coordinate business appointments, conferences, and executive events
  • Prepare agendas, briefing materials, expense reports, and follow-up items
  • Serve as gatekeeper and liaison with executives, investors, advisors, and external partners

Personal & Lifestyle Management
  • Coordinate personal appointments, reservations, and household schedules
  • Oversee luxury travel arrangements including flights, hotels, ground transportation, visas, and itineraries
  • Manage gifting, special events, and personal logistics
  • Handle personal shopping, sourcing, and vendor coordination
  • Support relocation, property oversight, and residence management as needed

Administrative Operations
  • Maintain confidential files, records, and sensitive information
  • Own the management and operations of business office; coordinating with cleaning company, stocking and ordering supplies
  • Process invoices, reimbursements, and basic bookkeeping support
  • Conduct research and prepare summaries or recommendations
  • Create systems and workflows to improve organization and efficiency
  • Assist with special projects and ad hoc requests with urgency and professionalism

Qualifications
  • 5+ years of experience supporting a CEO, founder, or UHNW individual

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