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Executive Administrative Associate Jobs (NOW HIRING)

Avista

Executive Administrative Assistant

Spokane, WA · On-site

$37.30 - $48.31/hr

Provides high-level administrative and organizational support that helps executives and departments ... Associates degree preferred. * Utility background and a high-level knowledge of company policies ...

Tekberry

Administrative Associate 3

Stanford, CA · On-site

$40 - $50/hr

Administrative Associate 3 Pay Rate Range: $40.00 - $50.00/hr (DOE) Employment Type: Contract ... Manage complex calendars and coordinate logistics for executive-level meetings, committees, and ...

Tekberry

Administrative Associate 3

Palo Alto, CA · On-site

$40 - $50/hr

Administrative Associate 3 Pay Rate Range: $40.00 - $50.00/hr (DOE) Employment Type: Contract ... Manage complex calendars and coordinate logistics for executive-level meetings, committees, and ...

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As of Sep 12, 2026, the average hourly pay for executive administrative associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

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Executive Administrative Associate jobs near you
Infographic showing various Executive Administrative Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,215 per year, or $20.3 per hour.

Executive Administrative Assistant

Amherst, NY • On-site

Ivoclar Vivadent
Medical Equipment and Supplies Manufacturing • 501 - 1,000 employees
Learn more about Ivoclar Vivadentexternal

$24 - $32/hr

Full-time

Posted 16 days ago

Key responsibilities

  • Provide administrative support to the Executive Team, Office Services Manager, and Office Services team.

  • Coordinate meetings, calendars, appointments, video conferences, and travel arrangements.

  • Create, edit, and proof correspondence, presentations, reports, meeting materials, and meeting minutes.

Job description

Executive Administrative Assistant
Location: Amherst, NY
Ivoclar has been a leader in dentistry for over a century. Today, we are one of the world's leading dental companies. Our integrated solutions are helping to improve the state of oral health throughout the world. We share one mission: Making People Smile!
The hourly range for this position starts at $24.00/hour- $32.00/hour, depending on experience, qualifications and location. Final compensation will be determined during the interview process.
Ivoclar is seeking a motivated and detail-oriented Executive Administrative Assistant to join a dynamic and collaborative team in the dental industry. This role is essential in supporting administrative functions, fostering a positive work environment, and ensuring smooth office operations. The ideal candidate will execute various administrative tasks, with an emphasis on confidentiality, professionalism and attention to detail.
The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment where exceptional service, discretion, and professionalism are essential.
Your Responsibilities
Executive Administrative Support
  • Provide administrative support Executive Team, Office Services Manager, and Office Services team.
  • Coordinate meetings, calendars, appointments, and video conferences.
  • Create, edit and proof correspondence, presentations, reports, meeting materials, and meeting minutes.
  • Manage multiple assignments and special projects and departmental initiatives as assigned
  • Maintain filing systems, databases, records, and other administrative documentation.
  • Order and maintain supply inventory
  • Coordinate and manage lunch meeting
  • Answer, screen and place phone calls
  • Coordinate executive and visitor travel arrangements
  • Act with discretion, confidentiality and sensitivity to the impact and image of the organization

Required Qualifications
  • Minimum of 5 years of executive administrative support experience.
  • Strong organizational and multitasking abilities with exceptional attention to detail.
  • Excellent verbal and written communication skills.
  • Demonstrated ability to maintain confidentiality and exercise sound judgment.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Ability to prioritize multiple assignments and meet deadlines in a dynamic environment.
  • Strong interpersonal skills with the ability to interact professionally with all levels of the organization.

Preferred Qualifications
  • Associate's or Bachelor's degree.
  • Experience planning and coordinating meetings
  • Experience processing expense reports, preferably using Concur.
  • Notary Public certification or willingness to become certified.

Let's achieve our goal together.
If you are looking for a job where you can contribute actively, develop personally and professionally and make a lasting difference then this is the right place for you. As an international family business with a long-term perspective, we know that it is our around 3700 employees that are the key to our success. Let's achieve our goal together: Making people smile.
Ivoclar is committed to Equal Employment Opportunity and Affirmative Action and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, sexual orientation, gender identity or any other protected characteristic. Ivoclar will not discriminate against persons because of their disability and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. We will also make reasonable accommodations during the interview and selection process.
Candidates must be legally authorized to work in the United States on a permanent basis. This position is not eligible for employer-based visa sponsorship now or in the future
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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