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Executive Administrative Associate Jobs (NOW HIRING)

UAB NOVA RENT

ADMINISTRATIVE ASSOCIATE

Birmingham, AL · On-site

$18.35 - $22.11/hr

ADMINISTRATIVE ASSOCIATE The University of Alabama at Birmingham The University of Alabama at ... Executive and Administrative Support • Manage calendars, schedule appointments, and coordinate ...

UAB

ADMINISTRATIVE ASSOCIATE

Tampa, FL

$18.35 - $22.11/hr

ADMINISTRATIVE ASSOCIATE The University of Alabama at Birmingham The University of Alabama at ... Executive and Administrative Support Manage calendars, schedule appointments, and coordinate ...

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As of Aug 23, 2026, the average hourly pay for executive administrative associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

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Infographic showing various Executive Administrative Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 29% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,215 per year, or $20.3 per hour.

Executive Administrative Associate

SLAC National Accelerator Laboratory

Menlo Park, CA • On-site

$45.23 - $54/hr

Full-time

Posted 10 days ago

Job description

Position Overview:
SLAC National Accelerator Laboratory's Director's Office is seeking a highly skilled, results-driven, and detail-oriented Executive Administrative Associate to provide complex administrative and operational support to executive leadership with minimal supervision.
This highly visible role will serve as a key administrative partner to senior executive leaders within the Director's Office supporting a dynamic portfolio of operations, projects, infrastructure, and organizational priorities. The Executive Administrative Associate will independently manage complex executive calendars and high-volume scheduling; lead coordination for meetings, site visits, and events; and provide quality oversight to promote consistency, efficiency, and effective administrative practices across the office.
As a member of the Director's Office administrative team, the successful candidate will exercise sound judgment, maintain strict confidentiality, anticipate leadership needs, and build effective relationships with a broad range of internal and external stakeholders. This position requires exceptional organizational leadership, discretion, customer service, and the ability to operate as a trusted partner in advancing SLAC's mission and values.
Reporting to the Executive Administrative Supervisor for the Office of the Laboratory Director, this position will support a dynamic portfolio of executive, operational, and organizational priorities.
Core responsibilities:
  • Provide high-level, proactive administrative and operational support to executive leadership in the Director's Office.
  • Independently manage multiple complex executive calendars, including high-volume scheduling, prioritization of competing requests, resolution of scheduling conflicts, and coordination across internal and external stakeholders.
  • Lead planning and coordination for executive meetings, leadership forums, site visits, conferences, and special events, including agendas, attendee communications, logistics, materials, room arrangements, catering, transportation, vendor coordination, and follow-up actions.
  • Anticipate the needs of executive leaders and proactively identify solutions to administrative and operational challenges.
  • Prepare, edit, format, and distribute executive correspondence, presentations, briefings, meeting materials, reports, and other documents with a high degree of accuracy and professionalism.
  • Coordinate travel arrangements; prepare itineraries and support travel-related logistics and expense reporting.
  • Oversee and/or process complex financial and administrative transactions, including purchasing, reimbursements, invoices, expense reports, and budget tracking; research and resolve discrepancies as needed.
  • Maintain accurate and organized electronic and physical records, files, and shared resources, ensuring appropriate confidentiality and accessibility.
  • Provide quality oversight and support continuous improvement of administrative processes, tools, procedures, and communications across the Director's Office.
  • Partner closely with other administrative professionals and operational teams to ensure coordinated coverage, consistency of service, and effective execution of shared priorities.
  • Build and maintain productive working relationships with laboratory leadership, staff, faculty, external visitors, partner institutions, vendors, and other stakeholders.
  • Exercise independent judgment in handling sensitive and confidential information and in determining appropriate actions, priorities, and escalation pathways.
  • Support special projects and perform other related duties as assigned.

The expected pay range for this position is $45.23 -54.00 per hour.
Minimum Qualifications :
  • High school diploma or equivalent and six years of relevant administrative experience, or a combination of education and relevant experience.
  • Demonstrated experience providing advanced administrative support to senior leaders in a complex, fast-paced environment.
  • Advanced proficiency with Microsoft Office applications, Google Workspace, email and calendar systems, virtual meeting platforms, and other administrative productivity tools.
  • Demonstrated ability to independently manage complex calendars, coordinate high-volume scheduling, and balance multiple competing priorities.
  • Strong organizational and project coordination skills, with exceptional attention to detail and follow-through.
  • Excellent written and verbal communication skills, including the ability to prepare professional correspondence, presentations, and briefing materials.
  • Demonstrated ability to exercise discretion, maintain confidentiality, and use sound judgment when handling sensitive information and matters.
  • Strong interpersonal, customer service, diplomacy, and relationship-building skills.
  • Ability to take initiative, anticipate needs, solve problems independently, and adapt effectively to changing priorities.
  • Ability to work collaboratively across diverse teams and with stakeholders at all levels of the organization.

Preferred Qualifications :
  • Bachelor's degree
  • PeopleSoft and Oracle, including Purchase card administration and reconciliation
  • Experience working with executives or C-suite
  • Prior experience in a National Laboratory or with the Department of Energy

SLAC employee competencies:
  • Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
  • Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
  • Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
  • Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
  • Adaptability: Flexes as needed when change occurs, and maintains an open outlook while adjusting and accommodating changes.
  • Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written and spoken messages.
  • Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve.

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