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Executive Administrative Assistant Jobs (NOW HIRING)

MHI

Executive Administrative Assistant

Lake Mary, FL · On-site

Executive Administrative Assistant Company Name: Mitsubishi Power Americas, Inc. Location: Lake Mary, FL, US, 32746 At Mitsubishi Power, we're not just building better clean energy technologies; w ...

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How much do executive administrative assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for executive administrative assistant in the United States is $28.63, according to ZipRecruiter salary data. Most workers in this role earn between $22.12 and $35.34 per hour, depending on experience, location, and employer.

What is an executive administrative assistant?

Executive Administrative Assistants are professionals who provide high-level administrative support to executives, managers, or other senior staff within an organization. Their duties often include managing schedules, arranging meetings, preparing reports, handling correspondence, and organizing travel. They act as a key point of contact between executives and other staff or external partners, ensuring that operations run smoothly and efficiently. Executive Administrative Assistants are expected to exercise discretion, maintain confidentiality, and demonstrate strong organizational and communication skills.

What are the key skills and qualifications needed to thrive as an executive administrative assistant, and why are they important?

To thrive as an Executive Administrative Assistant, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by an associate’s or bachelor’s degree. Mastery of office software like Microsoft Office Suite, calendar management systems, and sometimes certifications such as CAP (Certified Administrative Professional) are highly valuable. Outstanding communication, discretion, and adaptability help you efficiently support executives and manage sensitive information. These skills are crucial for ensuring smooth executive operations, effective time management, and maintaining professionalism in high-pressure environments.

What are some common challenges executive administrative assistants face and how can they be managed effectively?

Executive Administrative Assistants often juggle multiple high-priority tasks for senior executives, which can make time management and prioritization challenging. Handling sensitive information and managing shifting schedules require strong discretion and adaptability. To manage these challenges, it's important to develop robust organizational systems, maintain clear communication with executives and team members, and proactively anticipate needs. Utilizing digital tools for scheduling and task management can also help streamline workflows and reduce stress.

Is an executive administrative assistant a good career?

An executive administrative assistant is a valuable role that involves managing schedules, correspondence, and office operations for executives. It offers opportunities for skill development in organization, communication, and technology, and can lead to advancement into management or specialized administrative positions.
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Executive Administrative Assistant jobs near you
Infographic showing various Executive Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $59,547 per year, or $28.6 per hour.

Executive Administrative Assistant

isec

Greenwood Village, CO

Full-time

Re-posted 18 days ago

Job description

Position Summary:

ISEC is seeking an experienced Executive Administrative Assistant to support the CEO, CFO, COO and executive team. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The ability to interact with staff (at all levels) while remaining highly professional, flexible, proactive, resourceful, and efficient is crucial to this role.

Duties and Responsibilities:

  • Provides diversified administrative support to the Executive leadership team including scheduling, travel arrangements, curating activities, planning dinners and lunches, travel itineraries, and coordination of meetings. 
  • Prepares meeting agendas, materials, and presentations, performs document version control, edits and proofreads documents for accuracy and consistency.
  • Anticipates executive needs and proactively resolve issues before escalation. Recommends and takes action to proactively resolve challenges. 
  • Orders catering, snacks, and meeting supplies; manages restaurant reservations and private dining requests. 
  • Executes board, executive, and leadership meetings from end to end. Owns meeting room setup, cleanup, maintenance, and AV readiness. 
  • Successfully engages in multiple initiatives simultaneously.
  • Excellent verbal and written communication skills and the ability to interact professionally with a diverse group of managers and subject matter experts.
  • Maintains frequently changing calendar(s) for the Executive Leadership team.
  • Consistently follows through on deadlines and projects, taking initiative on all work requests, providing status updates to managers and team as needed. 
  • Champion for ISEC values and culture, works with all levels to develop a positive employee culture.
  • Manages executive expense submission, reimbursement, and coding. Reviews expenses for policy compliance, accuracy, redundancy, and completeness.
  • Follows up on missing, unclear, or non-compliant items through resolution.
  • Demonstrates flexibility and teamwork as a collaborative member of the Administrative Team, proactively supports duties and initiatives to ensure consistent executive and office support.
  • Performs special projects and other duties and responsibilities as assigned.

Preferred Qualifications

Education/Experience:

  • Bachelor’s degree
  • 2 years of experience in an Executive Administrative Assistant capacity

Minimum Qualifications

Education/Experience:

  • High School
  • 2 – 4 years in an Executive Administrative Assistant capacity

Knowledge, Skills and Abilities:

  • Intermediate to advance skills and proven experience with desktop applications (e.g., Word, Excel, PowerPoint, Outlook, Teams etc.) used in producing reports, analysis, recommendations, and solutions.  
  • Excellent verbal, written, analytical, organizational, communcation, and interpersonal skills
  • Maintains high level of confidentiality
  • Excellent organizational and time management skills
  • Ability to organize and prioritize work effectively under deadlines
  • Ability to lift or push up to 20 pounds

Customer Service Skills 

  • Demonstrates commitment to deliver outstanding service – both with internal and external customers 
  • Takes ownership to personally resolve customer problems (or finds someone who can) 
  • Listens well, asks clarifying questions, and checks for agreement with customers 
  • Strong sense of accountability - ensures that you will do what you say that you are going to do
  • Balances enthusiasm, professionalism, and authority when interacting across all levels of the organization.  

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