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Exec Assistant Jobs in Gilbert, AZ (NOW HIRING)

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

Executive Assistant Location: Tempe, AZ Type: 3-Month Contract Compensation: $25/hr Work Model : Onsite Hours: Part-time: 30hr/ Week Responsibilities * Provide administrative and clerical support at ...

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

Executive Assistant Location: Tempe, AZ Type: 3-Month Contract Compensation: $25/hr Work Model : Onsite Hours: Part-time: 30hr/ Week Responsibilities * Provide administrative and clerical support at ...

System One

Executive Assistant

Tempe, AZ · On-site

$25/hr

Executive Assistant Location: Tempe, AZ Type: 3-Month Contract Compensation: $25/hr Work Model : Onsite Hours: Part-time: 30hr/ Week Responsibilities * Provide administrative and clerical support at ...

Republic Services

Executive Assistant

Phoenix, AZ · On-site

The Executive Assistant will provide comprehensive support to several C-Suite executives.This position will support other executives as necessary, and will be responsible for ensuring the smooth ...

PF Changs

Executive Assistant

Scottsdale, AZ · On-site

We are seeking an experienced Executive Assistant to join our team at our Global Support Center in Scottsdale, Arizona. What You'll Do: Executive Support & Prioritization * Manage the CEO's complex ...

Industrial Design

Executive Assistant

Chandler, AZ · On-site

The Executive Assistant will be attached to the hip of the Principal of Industrial Design; while scheduling appointments, memorializing meeting notes, disseminating important tasks to others ...

LHH US

Sr. Executive Assistant

Phoenix, AZ

$85K - $95K/yr

Sr. Executive Assistant LHH Recruitment is partnering with a well-established organization in East Phoenix, who is seeking an experienced Senior Executive Assistant to provide high-level ...

LHH US

Sr. Executive Assistant

Phoenix, AZ · On-site

$85K - $95K/yr

Sr. Executive Assistant LHH Recruitment is partnering with a well-established organization in East Phoenix, who is seeking an experienced Senior Executive Assistant to provide high-level ...

Haydon Companies

Executive Assistant

Tempe, AZ · On-site

SUMMARY The Executive Assistant will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions ...

Ivanhoe Electric

Executive Assistant

Tempe, AZ · On-site

Executive Assistant Reports to: Director of Human Resources Department: Corporate Location: Tempe, AZ About Ivanhoe Electric Inc. We are a United States-based minerals exploration and development ...

New

Ivanhoe Electric

Executive Assistant

Tempe, AZ · On-site

Executive Assistant Reports to: Director of Human Resources Department: Corporate Location: Tempe, AZ About Ivanhoe Electric Inc. We are a United States-based minerals exploration and development ...

New

Collabera

Executive Assistant

Phoenix, AZ · On-site

Industry Banking and Financial Job Title Executive Assistant Location: 3202 W Behrend Dr., Phoenix, AZ - 85027 Duration 04+ Months (Very High Possibility of Extension) Job Summary: The primary ...

Field Operations

Executive Assistant

Phoenix, AZ

Manages supporting executives' correspondence, including e-mails, phone calls, letters and visitors; answer routine and some complex inquiries and obtain and furnish information on behalf of ...

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Showing results 41-60

All JobsExec JobsExec Assistant JobsExec Assistant Jobs in Gilbert, AZ

Exec Assistant information

See Gilbert, AZ salary details

$29.9K

$64.3K

$102.2K

How much do exec assistant jobs pay per year?

As of Sep 6, 2026, the average yearly pay for exec assistant in Gilbert, AZ is $64,250.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,800.00 and $74,800.00 per year, depending on experience, location, and employer.

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are popular job titles related to Exec Assistant jobs in Gilbert, AZ?

For Exec Assistant jobs in Gilbert, AZ, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Gilbert, AZ look for?

The top searched job categories for Exec Assistant jobs in Gilbert, AZ are:

What cities near Gilbert, AZ are hiring for Exec Assistant jobs?

Cities near Gilbert, AZ with the most Exec Assistant job openings:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Gilbert, AZ as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $64,250 per year, or $30.9 per hour.

Executive Assistant

System One

Tempe, AZ • On-site

$25/hr

Contractor

Medical, Dental, Vision, Life, Retirement

Re-posted 8 days ago

Key responsibilities

  • Provide administrative and clerical support at the Tempe, AZ site, including greeting visitors, answering phones, and managing mail.

  • Coordinate and support office events, meetings, and travel arrangements for leadership.

  • Maintain site-specific records, manage office supplies, and support vendor and facility management activities.

Job description

Job Title: Executive Assistant Location: Tempe, AZ Type: 3-Month Contract Compensation: $25/hr Work Model: Onsite Hours: Part-time: 30hr/ Week

Responsibilities

  • Provide administrative and clerical support at the Tempe, AZ site, serving as the primary point of contact for visitors and staff.
  • Answer phones, screen calls, and relay messages in accordance with company policies.
  • Greet visitors and direct them to appropriate personnel or locations.
  • Update and maintain procedural processes for the reception area.
  • Screen mail and respond to routine inquiries using standardized formats.
  • Manage intercompany mail between multiple building sites.
  • Collaborate with the facilities lead to maintain and improve office décor, branding, and furnishings.
  • Establish and maintain site-specific administration files and records.
  • Support HR and Site Lead with office policies, procedures, and departmental activities.
  • Coordinate with vendors providing site services; recommend new vendors as needed.
  • Manage payments for facility vendors, including expense reporting for the Site Lead.
  • Resolve issues for site employees and handle end-to-end support tasks and projects.
  • Assist in organizing local recognition events, including awards and celebrations.
  • Order and maintain office and kitchen supplies, supporting manager requests.
  • Coordinate and execute onsite and offsite events such as product launches, holiday parties, and townhalls.
  • Serve as ambassador to visitors and host high-profile guests.
  • Schedule conference rooms and assist with conference room systems.
  • Prepare presentations, spreadsheets, documents, and shared files using Microsoft Office tools.
  • Maintain and coordinate calendars for BU leadership.
  • Coordinate travel arrangements and manage expense reports for leadership.
  • Oversee weekly, monthly, and quarterly virtual meetings and communications.
  • Support special projects as assigned.
  • Provide in-person and email/Teams communication support.
  • Assist with expense reporting, light office duties, and scheduling.
  • Prepare work materials for leadership meetings and events.

Requirements

  • 3-5 years of executive assistant experience.
  • Education preference: Associates or Bachelor's degree.
  • Strong organizational and adaptability skills.
  • Professional demeanor suitable for client/customer-facing roles.
  • Experience with Microsoft Office and Concur expense reporting.
  • Ability to work in a fast-paced environment with flexibility in start date and duration.
  • Excellent communication skills via in-person, email, and Teams.
  • Experience coordinating travel and meetings.
  • Ability to handle multiple tasks including event planning and office support.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #558-Scientific

System One logo

About System One

Sourced by ZipRecruiter

System One helps employers get work done more efficiently and economically without compromising quality. Over our 35+ year history, we've helped connect thousands of talented people with innovative companies. The excitement of a perfect fit motivates us every single day.

Industry

Business consulting services and recruiting and staffing services

Company size

5,001 - 10,000 Employees

Headquarters location

Pittsburgh, PA, US

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