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Exec Assistant Jobs in California (NOW HIRING)

Pacer Group

Executive Assistant

Arcadia, CA · On-site

$36.20 - $57/hr

Executive Assistant Department: Human Resources Location: Arcadia, CA (Onsite) Duration: Minimum 6-month contract with potential for extension and contract-to-hire Schedule: Day Shift (schedule ...

Avispa

Executive Assistant

Stanford, CA · On-site

$40 - $45/hr

Executive Assistant Hourly pay: $40-$45/hr Worksite: Leading university (Stanford, CA 94305 - Onsite) W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL 40 hours/week ...

Avispa Technology

Executive Assistant

Stanford, CA · On-site

$40 - $45/hr

Executive Assistant 1500903 * Hourly pay: $40-$45/hr * Worksite: Leading university (Stanford, CA 94305 - Onsite) * W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL ...

Faraday Future

Executive Assistant

El Segundo, CA · On-site

Executive Assistant El Segundo, California, United States Faraday Future (FF) is a California-based mobility company, leveraging the latest technologies and world's best talent to realize exciting ...

INA Solution Inc

Executive Assistant

Stanford, CA · On-site

Job Title: Executive Assistant I Location: Stanford, CA (100% Onsite) Duration: 3 Months + Required Skills * Proven experience as an Executive Assistant, Administrative Assistant, or Office ...

HIKINEX

Executive Assistant

Menlo Park, CA · On-site

Executive Assistant - Full Time Location: Menlo Park Overview We are seeking a proactive and highly organized Executive Assistant (EA) to support senior leadership in a fast-paced, innovation-driven ...

Hikinex

Executive Assistant

Menlo Park, CA · On-site

Executive Assistant - Full Time Location: Menlo Park Overview We are seeking a proactive and highly organized Executive Assistant (EA) to support senior leadership in a fast-paced, innovation-driven ...

HIKINEX

Executive Assistant

Menlo Park, CA

Executive Assistant - Full Time Location: Menlo Park Overview We are seeking a proactive and highly organized Executive Assistant (EA) to support senior leadership in a fast-paced, innovation-driven ...

Maven Recruiting Group

Executive Assistant

Palo Alto, CA · On-site

$130K - $150K/yr

Executive Assistant to Co-Founder The Location: Palo Alto, CA (5 Days Onsite) Compensation: $130,000-$150,000 Base Salary DOE + Incredible Benefits Industry: Space Technology Our client, a fast-paced ...

Faraday Future

Executive Assistant

El Segundo, CA · On-site

The Executive Assistant to the CEO provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external ...

Infusion For Health

Executive Assistant

Brea, CA · On-site

Executive Assistant Infusion For Health is dedicated to providing exceptional infusion therapy experiences for patients with autoimmune disorders and other complex chronic conditions. Our mission ...

Stratolaunch

Executive Assistant

Mojave, CA · On-site

The Executive Assistant provides comprehensive administrative and clerical support to the CEO and COO, serving as a key liaison between executives and the Board of Managers/Advisors. This highly ...

Pasona NA

Executive Assistant

San Diego, CA · On-site

Executive Assistant (Japanese Bilingual) Location: San Diego, CA Work Style: Hybrid (3 days in-office / 2 days remote) Employment Type: Full-Time Japanese Language: Business Fluency Required Salary ...

New

Faraday Future

Executive Assistant

El Segundo, CA · On-site

The Executive Assistant to the CEO provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external ...

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Showing results 1-20

All JobsExec JobsExec Assistant JobsExec Assistant Jobs in California

Exec Assistant information

See California salary details

$29.6K

$63.6K

$101.2K

How much do exec assistant jobs pay per year?

As of Jul 14, 2026, the average yearly pay for exec assistant in California is $63,612.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $74,000.00 per year, depending on experience, location, and employer.

What are Executive Assistants?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

How does an Executive Assistant support executives in managing competing priorities and tight schedules?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are the most commonly searched types of Exec jobs in California? The most popular types of Exec jobs in California are:
What are popular job titles related to Exec Assistant jobs in California? For Exec Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Exec Assistant jobs in California look for? The top searched job categories for Exec Assistant jobs in California are:
What cities in California are hiring for Exec Assistant jobs? Cities in California with the most Exec Assistant job openings:
Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in California as of July 2026, with employment types broken down into 92% Full Time, and 8% Temporary. Highlights an 69% In-person, 23% Hybrid, and 8% Remote job distribution, with an average salary of $63,612 per year, or $30.6 per hour.
Executive Assistant

Executive Assistant

Pacer Group

Arcadia, CA • On-site

$36.20 - $57/hr

Other

Posted 5 days ago

Job description

Job Title: Executive Assistant
Department: Human Resources
Location: Arcadia, CA (Onsite)
Duration: Minimum 6-month contract with potential for extension and contract-to-hire
Schedule: Day Shift (schedule confirmed during interview)
PR: $36.20-$57.00/hour
Position Overview
We are seeking a polished, highly organized, and proactive Executive Assistant to provide high-level administrative support to the Vice President of Human Resources and HR leadership team in a fast-paced healthcare environment. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities while maintaining confidentiality.
The ideal candidate has extensive executive support experience, strong communication skills, and advanced Microsoft Office proficiency. Experience supporting Human Resources leadership and working within healthcare organizations is highly preferred.
Key Responsibilities
  • Provide executive-level administrative support to the Vice President of Human Resources and HR leadership.
  • Manage complex executive calendars, scheduling meetings, appointments, and conference calls.
  • Coordinate internal and external meetings, prepare agendas, and distribute meeting materials.
  • Prepare presentations, reports, spreadsheets, and other business documents using Microsoft Office Suite.
  • Handle confidential correspondence and sensitive HR information with the highest level of discretion.
  • Coordinate travel arrangements, expense reports, and executive itineraries.
  • Organize employee events, leadership meetings, and departmental activities.
  • Maintain accurate files, records, and documentation.
  • Assist with HR projects, onboarding activities, compliance initiatives, and special assignments.
  • Serve as a professional point of contact for executives, employees, and external partners.
  • Prioritize competing deadlines while ensuring exceptional attention to detail.
Required Qualifications
  • High School Diploma or GED required.
  • Minimum of 3 years of experience supporting senior executives or executive leadership.
  • Previous experience as an Executive Assistant or Administrative Assistant supporting high-level leadership.
  • Advanced proficiency in: MS Office
  • Professional demeanor with executive-level presence.
  • Ability to handle confidential and sensitive information with discretion.
Preferred Qualifications
  • 5+ years of executive support experience.
  • Experience supporting Human Resources executives.
  • Healthcare industry experience.
  • Knowledge of HR processes, compliance, onboarding, and employee relations.
  • Experience coordinating executive travel, meetings, and confidential communications.
  • Bilingual in English and Spanish is highly preferred.

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