Events Coordinator Jobs in Ripon, WI (NOW HIRING)

TITLE: Markesan Site Coordinator

DEPARTMENT: Programs

REPORTS TO: Area Director

DIRECT REPORTS: Youth Development Staff

COMPENSATION: $19-22

BENEFITS: No Benefits

HOURS: Part-Time during the school year 15-20 hours per week

LOCATION: Markesan School

FLSA STATUS: Non-Exempt

Primary Function

The Markesan Coordinator is a part-time position responsible for overseeing the planning, development, implementation and evaluation of specific programming for youth grades K-5th. Program responsibility supports our priority outcome areas of Academic Success, Healthy Lifestyles, Good Character and Citizenship. The Markesan Site Coordinator provides leadership and supervision to assigned program staff, volunteers, and mentors, in addition to managing expenses as assigned.

Key Roles

Prepare Youth for Success

• Plan and oversee the administration of designated Club programs and activities that support Youth Development Outcomes:

o Establish Club programs objectives consistent with organizational goals and mission.

o Oversee the operations of day-to-day program activities in accordance with established standards and goals.

o Ensure that members are encouraged to participate in a variety of programs/activities and receive instruction and constructive feedback to develop skills program areas.

o Demonstrate leadership to assure conduct, safety, and development of members.

Program Development and Implementation

• Support program goals and settings that ensure the health and safety of members. Ensure that site staff understand and effectively communicate standards of programs; ensure program areas are safe, and equipment is maintained in good working order.
• Build relationships with personnel and align out of school time programming with academic goals in partnership with Markesan School District staff.
• Actively participate in and support school events, while promoting Club programming. • Establish and maintain community partnerships with external organizations in an effort to enhance programming offerings for youth.
• Ensure the evaluation of Club programs on a continual basis and ensure programs/activities respond to members needs and address their gender and cultural diversity.
• Oversight of Club program and activity expenditures within approved budget.
• Compile regular reports reflecting all activities, attendance, and participation in programs.
• Support the implementation of grant funded programming in a timely manner and ensure grant requirements are met. Assist with grant reporting, including tracking of outcomes as needed.

Supervision

• Allocate and monitor work assigned to program staff and volunteers, providing ongoing feedback and regular appraisal. Identify and support training and development opportunities for assigned staff and volunteers.
• Comply with proper record keeping and reporting including activities and events conducted, breakdowns of daily participation figures, notable achievements and any problems/issues.
• Support productive and effective performance by all program staff and volunteers.
• Manage employee schedules, vacation requests, and support HR in payroll, performance management and onboarding.
• Oversee the Club’s member management system and ensure accurate data entry, financial entries, and assist with compiling reports as needed.

Marketing, Communications and Public Relations

• Increase visibility of Club programs via posting of daily schedule, announcing upcoming events and providing timely information for the development of advertising and promotion through mailing, fliers and media releases.
• Responsible for continuous active recruitment of members to ensure continued growth of average daily attendance and membership metrics.
• Communicate effectively with parents all required materials, share appropriate program materials/forms, and effectively communicate with parents all behavioral related incidents or injuries related to their child’s participation.

Additional Responsibilities

• Support special programs and/or events (i.e. Keystone Club, Youth of the Year and Awards programs), and/or participate in the implementation of other Club activities as necessary.
• Will be required to drive the Club’s 12 passenger van, at times.
• Exercise authority in problems relating to members; utilizing guidance and discipline plan.

Relationships

• Internal: Maintain close daily contact with Club staff (professional and volunteer), Club members, and supervisor to receive/provide information, discuss issues, explain or interpret guidelines/instructions; instruct, and advise/counsel
• External: Maintain contact as needed with external community groups, schools, members’ parents and others to assist in resolving problems. It is the responsibility of all employees to represent the organization well in the community and advocate on behalf of the organization when given the opportunity.

Skills & Knowledge Required

• Bachelor’s degree in a related field from an accredited college/university is preferred, not required.
• Experience with and/or knowledge of Boys & Girls Clubs’ mission and programs.
• Valid driver’s license and good driving history
• Strong communication skills, both verbal and written.
• Exceptional organizational skills.
• Ability to manage complex projects.
• Mandatory Child & Sexual Abuse Training, commitment to serve as a Mandated Reporter, willing to train.
• Mandatory CPR and First Aid certification, willing to train.

Physical Requirements

• High energy level; comfortable performing multifaceted projects.

• May require being active for long periods of time.

• Must be able to function under fast paced and noisy conditions.

• Must be able to think clearly and concisely.

• Ability to sit or stand for long periods of time.

• Physical requirements include: sight, hearing, sitting, standing, stooping, ability to go up and down stairs, running strenuous sportsrelated activities, and lifting a minimum of 50 pounds.

• Ability to get along with diverse personalities: possessing tact, maturity and flexibility.

Disclaimer: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

The Boys & Girls Club of Tri-County Area is an Equal Opportunity Employer and complies with all applicable federal, state, and local fair employment practices and laws. The Club strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age (40 or over), physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, marital status, use of lawful products outside of the workplace, honesty testing, declining to attend a meeting or participate in any communication about religious or political matters, or any other characteristic protected under applicable federal, state, or local law.

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