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Events Assistant Jobs in Victoria, BC (NOW HIRING)

Optima Living

Recreation Assistant- Casual

Victoria, BC · On-site

CA$30.71/hr

Observe and report on resident care and services * Assist with coordinating volunteers and ... Event and activity setup and cleanup * Operate in compliance with the Occupational Health and ...

Genesco

Assistant Store Manager Canada

Victoria, BC · On-site

Through strategic artistic partnerships, event sponsorships, exclusive content, creative ... JOB SUMMARY To assist Store Manager and Manager In Training with recruiting, hiring, training, and ...

The Paradies Shops

Assistant Manager

Victoria, BC · On-site

CA$50K - CA$60K/yr

An Assistant General Manager is assigned specific leadership responsibilities within Zone(s ... events * Build strong business relationships with airport management, brand partners, and the ...

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Events Assistant information

What is an events assistant?

An events assistant performs the tasks and responsibilities assigned by an event planner or an event hosting team. In this job, your duties could include ordering catering, decorating an event space, testing lighting and microphones, and running general errands to aid the event planner and other members of the team. Depending on the event, you may also work under the supervision of a head planner to schedule appearances by speakers or performers. An events assistant is an entry-level position in the party or event planning industry.

What does an events assistant do?

An Events Assistant supports the planning, organization, and execution of events such as conferences, weddings, corporate meetings, and more. Their duties often include coordinating logistics, communicating with vendors and attendees, managing event materials, and handling administrative tasks. They work closely with event managers and other team members to ensure that events run smoothly and meet client expectations. Additionally, Events Assistants may help with setup, registration, and troubleshooting issues during the event.

What are the key skills and qualifications needed to thrive as an events assistant, and why are they important?

To thrive as an Events Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or administrative experience. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving abilities help you adapt to changing circumstances and ensure smooth event execution. These skills are crucial for managing logistics, meeting client expectations, and delivering successful, well-coordinated events.

What are the most common challenges events assistants face during large-scale events, and how can they effectively manage them?

Events Assistants often encounter challenges such as last-minute changes, tight timelines, and coordinating multiple vendors simultaneously. To manage these effectively, it's important to stay organized with detailed checklists, maintain clear communication with team members, and remain adaptable to shifting priorities. Building strong relationships with vendors and anticipating potential issues can also help ensure smooth event execution. Proactive problem-solving and a calm demeanor are key attributes that help Events Assistants thrive in these dynamic environments.

What is the difference between Events Assistant vs Event Coordinator?

AspectEvents AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event planningTypically requires experience in event planning; certifications like CMP can be advantageous
Work EnvironmentAssists in event setup, registration, and support tasks; often in office or event venuesOversees entire event planning process; works closely with clients and vendors
Employer & Industry UsageCommon in hospitality, non-profits, corporate eventsUsed across industries for larger or more complex events

While both roles support event execution, the Events Assistant primarily handles logistical support and on-the-ground tasks, whereas the Event Coordinator manages planning, coordination, and client communication. The Events Assistant role is ideal for entry-level individuals seeking to gain experience, while the Event Coordinator position involves more responsibility and planning expertise.

What qualifications do events assistants need?

Events assistants typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to work in a fast-paced environment. Some roles may require experience with event planning, customer service, or familiarity with event management tools. Certifications such as first aid or customer service training can be beneficial.
More about Events Assistant jobs

What are the most commonly searched types of Events jobs in Victoria, BC?

The most popular types of Events jobs in Victoria, BC are:

What cities near Victoria, BC are hiring for Events Assistant jobs?

Cities near Victoria, BC with the most Events Assistant job openings:

Events Assistant jobs near you
Infographic showing various Events Assistant job openings in Victoria, BC as of August 2026, with employment types broken down into 73% Full Time, 25% Part Time, 1% Temporary, and 1% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution.

Assistant to Faculty and Undergraduate Course Delivery

University of Victoria

Victoria, BC

Full-time

Posted 3 days ago

New

Job description

The Assistant to Faculty and Undergraduate Course Delivery provides administrative support to the School's faculty members and undergraduate BSN program delivery with organization of course materials, course evaluations, and administrative tasks. This position coordinates and supports special projects and events as well as providing committee support (Curriculum and Evaluation) and support to the Administrative Officer. This position acts as back up to the Office Manager & Assistant to the Director as required during absences and is key to operational support to ensure the effective functioning of the School.

This position requires a high degree of professionalism, diplomacy, discretion, and independent judgment and contributes to a welcoming, culturally responsive, and student-focused environment within the School of Nursing.Experience: This position requires a level of education, training, and experience equivalent to three years of administrative experience in a comparable office or academic environment, including experience handling confidential information and supporting multiple collaborators. Knowledge, skills, and abilities Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. Ability to prioritize and manage time and tasks with attention to detail

Ability to problem solve using judgment, independent thinking, and analysis. Ability to interpret and apply policies and procedures. Strong interpersonal and communication skills, with the ability to tailor communication for different audiences.

Experience composing various business communications such as emails, memos, and reports. Experience scheduling meetings and coordinating calendars. Experience maintaining confidential and sensitive information.

Experience preparing meeting materials and recording minutes. Experience with event planning and coordination. Proficiency with computer applications (MS Office Suite, Adobe, and content management systems).

Ability to work both independently and collaboratively in a team environment. Ability to build effective working relationships with faculty, staff, students, and external partners. Familiarity with UVic systems, policies, procedures, or similar institutional environments is an asset.

Specialized knowledge/education Post-secondary coursework in administrative or related studies.Experience: This position requires a level of education, training, and experience equivalent to three years of administrative experience in a comparable office or academic environment, including experience handling confidential information and supporting multiple collaborators. Knowledge, skills, and abilities Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. Ability to prioritize and manage time and tasks with attention to detail

Ability to problem solve using judgment, independent thinking, and analysis. Ability to interpret and apply policies and procedures. Strong interpersonal and communication skills, with the ability to tailor communication for different audiences.

Experience composing various business communications such as emails, memos, and reports. Experience scheduling meetings and coordinating calendars. Experience maintaining confidential and sensitive information.

Experience preparing meeting materials and recording minutes. Experience with event planning and coordination. Proficiency with computer applications (MS Office Suite, Adobe, and content management systems).

Ability to work both independently and collaboratively in a team environment. Ability to build effective working relationships with faculty, staff, students, and external partners. Familiarity with UVic systems, policies, procedures, or similar institutional environments is an asset.

Specialized knowledge/education Post-secondary coursework in administrative or related studies.

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