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Events Assistant Jobs in Key West, FL (NOW HIRING)

Homma Talent

Operations Supervisor

Key West, FL · On-site

$40K/yr

Work scheduled shifts as a Server in resort dining outlets and events as needed. * Assist Food & Beverage operations during peak business periods, special events, and staffing shortages. * Monitor ...

American Cruise Lines

Cruise Director

Key West, FL · On-site

Host Officer Introduction and Excursion Briefing. * Assist in the delivery of the Safety Briefing with the Captain. * Ensure lounges are prepared for activities, events, presentations and shows ...

American Cruise Lines

Cruise Director

Key West, FL · On-site

Host Officer Introduction and Excursion Briefing. * Assist in the delivery of the Safety Briefing with the Captain. * Ensure lounges are prepared for activities, events, presentations and shows ...

College of the Florida Keys

2026-27 Federal Work Study

FL · On-site

$15 - $17/hr

Maintain confidentiality of records and communications * Assist with events, outreach, or student engagement activities * Operate office equipment such as copiers, scanners, and computers * Provide ...

Sunset Key Cottages

Busser

Key West, FL · On-site

... needed * Assist in the preparation and breakdown of any special events * Adhere to safety and sanitary procedures * Other duties as assigned Requirements for Busser: * A High School Diploma or ...

Sunset Key Cottages

Busser

Key West, FL · On-site

... needed * Assist in the preparation and breakdown of any special events * Adhere to safety and sanitary procedures * Other duties as assigned Requirements for Busser: * A High School Diploma or ...

Sunset Key Cottages

Busser

Key West, FL · On-site

... needed * Assist in the preparation and breakdown of any special events * Adhere to safety and sanitary procedures * Other duties as assigned Requirements for Busser: * A High School Diploma or ...

Sunset Key Cottages

Busser

Key West, FL

... needed * Assist in the preparation and breakdown of any special events * Adhere to safety and sanitary procedures * Other duties as assigned Requirements for Busser: * A High School Diploma or ...

St. Lucie County Florida

Ocean Rescue Lifeguard

Key West, FL · On-site

$14 - $18/hr

Communicate beach closures, safety alerts, and hazard warnings effectively. * Assist with crowd control during high-traffic periods or special events. Physical Requirements: Ability to swim long ...

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Events Assistant information

See Key West, FL salary details

$10

$20

$29

How much do events assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for events assistant in Key West, FL is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $16.39 and $23.32 per hour, depending on experience, location, and employer.

What is an events assistant?

An events assistant performs the tasks and responsibilities assigned by an event planner or an event hosting team. In this job, your duties could include ordering catering, decorating an event space, testing lighting and microphones, and running general errands to aid the event planner and other members of the team. Depending on the event, you may also work under the supervision of a head planner to schedule appearances by speakers or performers. An events assistant is an entry-level position in the party or event planning industry.

What does an events assistant do?

An Events Assistant supports the planning, organization, and execution of events such as conferences, weddings, corporate meetings, and more. Their duties often include coordinating logistics, communicating with vendors and attendees, managing event materials, and handling administrative tasks. They work closely with event managers and other team members to ensure that events run smoothly and meet client expectations. Additionally, Events Assistants may help with setup, registration, and troubleshooting issues during the event.

What are the key skills and qualifications needed to thrive as an events assistant, and why are they important?

To thrive as an Events Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or administrative experience. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving abilities help you adapt to changing circumstances and ensure smooth event execution. These skills are crucial for managing logistics, meeting client expectations, and delivering successful, well-coordinated events.

What are the most common challenges events assistants face during large-scale events, and how can they effectively manage them?

Events Assistants often encounter challenges such as last-minute changes, tight timelines, and coordinating multiple vendors simultaneously. To manage these effectively, it's important to stay organized with detailed checklists, maintain clear communication with team members, and remain adaptable to shifting priorities. Building strong relationships with vendors and anticipating potential issues can also help ensure smooth event execution. Proactive problem-solving and a calm demeanor are key attributes that help Events Assistants thrive in these dynamic environments.

What is the difference between Events Assistant vs Event Coordinator?

AspectEvents AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event planningTypically requires experience in event planning; certifications like CMP can be advantageous
Work EnvironmentAssists in event setup, registration, and support tasks; often in office or event venuesOversees entire event planning process; works closely with clients and vendors
Employer & Industry UsageCommon in hospitality, non-profits, corporate eventsUsed across industries for larger or more complex events

While both roles support event execution, the Events Assistant primarily handles logistical support and on-the-ground tasks, whereas the Event Coordinator manages planning, coordination, and client communication. The Events Assistant role is ideal for entry-level individuals seeking to gain experience, while the Event Coordinator position involves more responsibility and planning expertise.

What qualifications do events assistants need?

Events assistants typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to work in a fast-paced environment. Some roles may require experience with event planning, customer service, or familiarity with event management tools. Certifications such as first aid or customer service training can be beneficial.
More about Events Assistant jobs

What are the most commonly searched types of Events jobs in Key West, FL?

The most popular types of Events jobs in Key West, FL are:

What job categories do people searching Events Assistant jobs in Key West, FL look for?

The top searched job categories for Events Assistant jobs in Key West, FL are:

What cities near Key West, FL are hiring for Events Assistant jobs?

Cities near Key West, FL with the most Events Assistant job openings:

Events Assistant jobs near you
Infographic showing various Events Assistant job openings in Key West, FL as of August 2026, with employment types broken down into 1% Internship, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $42,379 per year, or $20.4 per hour.

EXECUTIVE ADMINISTRATOR TO MAYOR AND COMMISSIONERS

City of Key West, FL

Key West, FL • On-site

$71K - $93K/yr

Other

This job post has expired today. Applications are no longer accepted.

Job description


MAYOR AND COMMISSIONERS EXECUTIVE ADMINISTRATOR
Compensation Details:
  • SALARY RANGE - $71,960 - $93,548
  • GRADE - 22N
The Executive Administrator to the Mayor and Commissioners serves as Office Manager for the Mayor and is responsible for providing a wide range of complex, diverse and confidential support services for the Mayor and Commissioners in a highly sensitive, demanding, political and changing environment. The Executive Assistant will be involved in a broad range of city-wide issues and interactions with other elected officials, constituents, visitors, community, civic and business organizations, city management, staff and others on time sensitive matters.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The responsibilities listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is a logical assignment to this class.
  • Provide highly responsible administrative support for the Mayor to include: calendar maintenance for the Mayor and Commissioners; screen, channel and answer all phone calls, inquiries, requests and correspondence. Maintain records of all communication. Coordinate and confirm meetings, appointments, social engagements and attendance at community events. Coordinate travel itineraries and details for the Mayor and Commissioners.
  • Review each City Commission meeting to maintain a chart of Commission directives and requests. These requests will be tracked and updated by the Executive Assistant through successful completion. Duties include monthly progress updates to the Mayor and Commissioners.
  • Collect, prepare and disseminate information and reports for use in discussions and meetings with the Mayor, Commissioners, committees, constituent groups, staff and our public. Brief Mayor and Commissioners on matters to be considered. Keep confidential all matters that are normally classified as such until otherwise instructed by the Mayor and preserve all documents pertaining to these matters.
  • Assist the Mayor in the preparation of the annual State of the City address as well as all presentations that the Mayor will be delivering.
  • Actively promote an environment of customer service, responsiveness and accountability to our residents, city staff and visitors.
  • Executive Assistant cannot be a conduit for communication between the Commission and must be knowledgeable and current on Florida Sunshine Laws.
  • Must maintain a high level of responsibility working with sensitive or confidential matters.
  • Assignments will require independent judgment and involve high level interactions with City staff and elected officials.
  • Maintain a knowledge of current Community events and issues, the approved strategic plan and budget, resolutions and ordinances, Roberts Rules of Order with a solid understanding of how local government works.
  • Assist in the implementation of new quality of life initiatives for our residents as requested.
  • Ensure an accurate and timely information flow between elected officials and city staff.
  • Assist or oversee special projects for Mayor or Commissioners as directed.
  • Coordinate ribbon cuttings, ground breakings and other special events as directed by the Mayor and Commissioners.
  • Provide the PIO with topics that the Mayor and/or Commissioners would like media coverage and public notification of.
  • Responsible for incoming and outgoing mail distribution maintaining professional strict confidentiality.
  • Participate in budget preparation and control of office expenditures to improve efficiency.
  • Maintain office files, records and supplies.
  • Track all new policies and procedures as dictated and implemented and keep current any changes and omissions for departmental reference.
  • Represent the Mayor's office at various community meetings and events as directed and serve as City liaison for new boards and committees created by the Mayor or Commissioners.
ENVIRONMENT:
Generally, an air-conditioned office. Some outside facilities as necessary.
EQUIPMENT TO BE USED:
  • Personal computer, with a variety of software, including, but not limited to: Microsoft Word, Excel, and PowerPoint.
  • All existing and any new computer software as it applies or is needed in this position.
  • All equipment required to conduct virtual meetings.
  • Multi-line phones, recording devices, fax machines and copy machines.
  • All office equipment required to excel in position.
PHYSICAL REQUIREMENTS:
Sitting: 80%
Standing: 5%
Reaching 5%
Walking 5%
Climbing Stairs 5%
REQUIRED KNOWLEDGE/SKILLS/ABILITIES/ QUALIFICATIONS:
  • Knowledge of the principles and practices of public administration and government organizations.
  • Knowledge of Key West city government operation, organizational structure, elected officials and their functions.
  • Knowledge of research and statistical methods and techniques used in public administration.
  • Knowledge of ordinances, codes and policies governing the city of Key West operations.
  • Knowledge of local affairs and issues.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to establish and maintain effective, customer oriented working relationships.
  • Ability to meet deadlines.
  • Ability to work evenings as required.
  • Ability to meet and interact respectfully, tactfully and effectively with our constituents, city associates and officials, elected officials and visitors.
  • Ability to work independently, within the scope of existing City and departmental rules.
  • Bachelor's degree in related field required.
  • Four years of administrative experience working with the public effectively.
  • Thorough knowledge of modern office machines, practices, systems and computers.
  • Computer literate in Microsoft Word applications.
  • Typing speed of 40 correct words per minute, testing administered by Human Resources.

About Us
In Key West, we are fortunate to live and work on a beautiful island that celebrates and honors our local heritage and cultural identity. We are proud of our core value that all people are created equal members of one human family.
Our City Manager responds to the needs of the public and staff by proactively seeking feedback while acting as a liaison among the various departments of the government, the citizens of Key West and the city commission.
We are thankful to our elected officials, visitors and residents who prove on a daily basis how important our job is to help lead the City of Key West towards a stronger and more resilient island. We look forward to you joining our team!

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