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Events Assistant Planner Jobs in Florida (NOW HIRING)

Senior Lifestyle

Resident Program Assistant/Part Time

Jupiter, FL · On-site

$14.75 - $17.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Weekends Required w/ Weekday flexibilitiy; occasional evenings for special events. * Assist in planning and coordinating all resident activities. * Encourage residents to participate in programs and ...

Senior Lifestyle

Resident Program Assistant/Part Time

Jupiter, FL · On-site

$14.75 - $17.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Weekends Required w/ Weekday flexibilitiy; occasional evenings for special events. * Assist in planning and coordinating all resident activities. * Encourage residents to participate in programs and ...

Senior Lifestyle

Resident Program Assistant/Part Time

Jupiter, FL · On-site

$14.75 - $17.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Weekends Required w/ Weekday flexibilitiy; occasional evenings for special events. * Assist in planning and coordinating all resident activities. * Encourage residents to participate in programs and ...

Leigh and Co.

Wedding Planner

Tampa, FL · On-site

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Leigh and Co.

Wedding Planner

Tampa, FL · On-site

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Houlihan Lokey, Inc.

Internal Events Associate

Miami, FL · On-site

$17.50 - $20/hr

Responsibilities Event Planning & Execution : Support the end-to-end planning and onsite execution ... Partner with Human Capital, Executive Assistants, Finance, IT, Corporate Communications, Marketing ...

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All JobsEvents Planner JobsEvents Assistant Planner JobsEvents Assistant Planner Jobs in Florida

Events Assistant Planner information

What does an events assistant planner do?

An Events Assistant Planner supports the planning and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that all event details run smoothly. They often work closely with senior event planners to bring the vision of the event to life and handle any issues that may arise during the event. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an events assistant planner?

To thrive as an Events Assistant Planner, you need strong organizational skills, attention to detail, and a background in event management or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and office productivity suites is typically required. Excellent communication, problem-solving abilities, and flexibility help you build relationships with vendors and clients and adapt to changing circumstances. These skills are crucial for ensuring successful event execution, client satisfaction, and effective coordination under tight deadlines.

What are some common challenges faced by events assistant planners, and how can they be managed effectively?

Events Assistant Planners often face challenges such as last-minute changes to event details, coordinating with multiple vendors, and managing tight deadlines. To handle these effectively, strong organizational skills, adaptability, and clear communication are essential. It’s also important to develop contingency plans and maintain detailed checklists to ensure nothing is overlooked. Working closely with the planning team and vendors can help resolve issues quickly and keep events running smoothly.

What is the difference between Events Assistant Planner vs Event Coordinator?

AspectEvents Assistant PlannerEvent Coordinator
ResponsibilitiesSupports planning, manages logistics, assists with vendor coordinationOversees entire event planning, manages teams, handles client communication
Required SkillsOrganizational skills, communication, basic event planning knowledgeLeadership, problem-solving, advanced planning skills
Work EnvironmentEvent venues, offices, vendor sitesClient meetings, on-site event management
CertificationsEvent planning courses, certifications optionalEvent planning certifications often preferred

While both roles support event planning, the Events Assistant Planner typically handles logistical support and assists senior planners, whereas the Event Coordinator manages the entire event process, including client relations and on-site execution. The Assistant role is ideal for those starting in event planning, with less responsibility, while the Coordinator role involves more leadership and decision-making.

What cities in Florida are hiring for Events Assistant Planner jobs?

Cities in Florida with the most Events Assistant Planner job openings:

Events Assistant Planner jobs near you

Graduate Assistant, Gameday Event Operations

Northcentral Florida

Sarasota, FL • On-site

Part-time

Posted 7 days ago

Job description

Location : Sarasota, Florida, United States
Job Type: Part-Time
Job Number: 00902
Division: Office of Communications & Marketing
Opening Date: 08/11/2026
Closing Date: 8/21/2026 11:59 PM Eastern
Description
The Graduate Assistant for Gameday Event Operations supports the planning, coordination, and execution of all athletic events for New College of Florida. This position will work closely with Athletics administration, coaches, facilities, sports medicine, communications, and other campus partners to help provide a professional, safe, and consistent gameday experience for scholar-athletes, coaches, officials, and spectators.
In addition to gameday responsibilities, the Graduate Assistant will report directly to the Vice President of Athletics & Recruitment on matters related to the overall varsity and junior varsity/reserve scholar-athlete experience. A key responsibility of the position will be helping assess whether teams are receiving equitable operational support, resources, and gameday experiences across the department.
This position is designed to provide practical experience in collegiate athletics administration, including:
    • Athletic event and facility management
    • Budget development and resource allocation
    • Departmental operations
    • Equity and consistency in the scholar-athlete experience
    • Staff and student-worker management
    • Risk management and event preparation
    • Athletic communications and sports information
    • Interdepartmental collaboration
    • Leadership and decision-making within a collegiate athletics department

Examples of Duties
  • Assist with the planning and execution of all athletic events, including facility setup, equipment, staffing, signage, team areas, officials, visiting-team needs, and post-event breakdown.
  • Coordinate with coaches, facilities, sports medicine, communications, campus safety, and other departments to ensure gameday requirements are identified and addressed in advance.
  • Develop and maintain gameday operational checklists and event plans for each sport.
  • Assist in scheduling and coordinating student workers and other gameday personnel.
  • Monitor gameday operations and identify opportunities to improve efficiency, consistency, safety, and the overall scholar-athlete and spectator experience.
  • Work directly with the VP of Athletics to evaluate the operational experience being provided to varsity, junior varsity, and reserve programs.
  • Help ensure that teams throughout the department receive equitable levels of operational support and that appropriate minimum standards are maintained across sports.
  • Regularly communicate observations, concerns, resource needs, and recommendations to the Vice President of Athletics.
  • Assist with the development and management of gameday budgets, including projected costs for staffing, officials, security, sports medicine, facility needs, equipment, supplies, and other event-related expenses.
  • Track gameday expenditures and assist Athletics administration with evaluating actual expenses compared with budget allocations.
  • Help develop sport-by-sport gameday budget projections and identify opportunities to use departmental resources efficiently.
  • Maintain accurate records related to gameday operations, expenses, staffing, and event needs.
  • Assist with special events, tournaments, championships, scrimmages, and other Athletics department activities as assigned.
  • Serve as an on-site Athletics administration representative at designated home events.
  • Assist with special projects and departmental initiatives as assigned by the Communications Department, Sports Information Director, and Vice President of Athletics.
  • Perform other duties as assigned in support of Athletics and institutional priorities.

Minimum Qualifications
  • Bachelor's degree required.
  • Acceptance and continued enrollment in the applicable New College of Florida graduate program.
  • Strong organizational, communication, and problem-solving skills.
  • Ability to manage multiple responsibilities and work effectively in a fast-paced environment.
  • Ability to work collaboratively with coaches, administrators, scholar-athletes, officials, and campus partners.
  • Interest in collegiate athletics administration, event management, budgeting, communications, or athletic operations preferred.
  • Availability to work evenings and weekends based on the Athletics competition schedule.
  • Ability to exercise good judgment and represent New College of Florida Athletics professionally.

All candidates must be legally authorized to work in the United States without requiring immigration sponsorship, including but not limited to non-immigrant visas, such as H1B, STEM, or F1, now and in the future.
New College of Florida (NCF) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the NCF community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans' status, marital status, or any other legally protected group status. This policy applies to faculty, staff, students, volunteers, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes.
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