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Events Assistant Planner Jobs in Florida (NOW HIRING)

BROKEN SOUND CLUB

Events Manager

Boca Raton, FL

Director of Catering and Club Events / Assistant Director of Catering & Club Events Position Summary The Event Manager will oversee the planning, coordination, and execution of banquet functions ...

Leigh and Co.

Assistant Wedding Coordinator

Tampa, FL · On-site

$150/hr

Events is seeking organized, professional, and client-focused Assistant Wedding Planners to support our Lead Planners in executing exceptional wedding days. Assistant Wedding Planners play an ...

Unf

Admissions Events Specialist

Jacksonville, FL · On-site

$19.16/hr

Lead the end-to-end planning and execution of small- to mid-scale events, including Test Prep ... Greet and assist prospective students and their families; provide campus tours and public speaking ...

East Ridge Nursing and Rehab

Activity Assistant

Miami, FL

$14.25 - $17.25/hr

Collaborate in the planning of appropriate programs for holidays and special events; assist in coordinating holiday decorations for the community. * Collaborate in the preparation, organization, and ...

Ridgecrest Health & Rehab

Activities Assistant

Deland, FL

$12.25 - $14.50/hr

Solicit the involvement of the community (clubs, groups, organizations, agencies, churches, individuals, etc.) when planning facility activities and events. * Assist in the planning, organizing, and ...

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All JobsEvents Planner JobsEvents Assistant Planner JobsEvents Assistant Planner Jobs in Florida

Events Assistant Planner information

What does an events assistant planner do?

An Events Assistant Planner supports the planning and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that all event details run smoothly. They often work closely with senior event planners to bring the vision of the event to life and handle any issues that may arise during the event. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an events assistant planner?

To thrive as an Events Assistant Planner, you need strong organizational skills, attention to detail, and a background in event management or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and office productivity suites is typically required. Excellent communication, problem-solving abilities, and flexibility help you build relationships with vendors and clients and adapt to changing circumstances. These skills are crucial for ensuring successful event execution, client satisfaction, and effective coordination under tight deadlines.

What are some common challenges faced by events assistant planners, and how can they be managed effectively?

Events Assistant Planners often face challenges such as last-minute changes to event details, coordinating with multiple vendors, and managing tight deadlines. To handle these effectively, strong organizational skills, adaptability, and clear communication are essential. It’s also important to develop contingency plans and maintain detailed checklists to ensure nothing is overlooked. Working closely with the planning team and vendors can help resolve issues quickly and keep events running smoothly.

What is the difference between Events Assistant Planner vs Event Coordinator?

AspectEvents Assistant PlannerEvent Coordinator
ResponsibilitiesSupports planning, manages logistics, assists with vendor coordinationOversees entire event planning, manages teams, handles client communication
Required SkillsOrganizational skills, communication, basic event planning knowledgeLeadership, problem-solving, advanced planning skills
Work EnvironmentEvent venues, offices, vendor sitesClient meetings, on-site event management
CertificationsEvent planning courses, certifications optionalEvent planning certifications often preferred

While both roles support event planning, the Events Assistant Planner typically handles logistical support and assists senior planners, whereas the Event Coordinator manages the entire event process, including client relations and on-site execution. The Assistant role is ideal for those starting in event planning, with less responsibility, while the Coordinator role involves more leadership and decision-making.

What cities in Florida are hiring for Events Assistant Planner jobs?

Cities in Florida with the most Events Assistant Planner job openings:

Events Assistant Planner jobs near you

Special Events Work Study

Flagler College

Saint Augustine, FL

$14 - $17.25/hr

Part-time

Re-posted 26 days ago

Job description

The Special Events Work Study will help with the planning and execution of events orchestrated by the Office of Special Events. These events can include cultural programs, weddings, institutional anniversaries and celebrations, annual employee events, major fundraisers and many more special events.

Student worker positions provide valuable on-campus employment opportunities that support departments while helping students develop professional skills. These roles are intended to enhance the student experience through meaningful work aligned with academic and career interests.

Minimum Qualifications
  • Excellent written and verbal communication skills.
  • Must be available nights, weekends, and breaks to assist in person on event days; dates are pre-scheduled.
  • Available at-minimum 6-hours a week for in office work in addition to event coverage.
Characteristics Preferred
  • The ideal candidate is adaptable and ready to "jump in" wherever needed during events, approaching every task with a customer service mindset and positive attitude. They should be eager to learn new skills, take on a variety of responsibilities, and demonstrate reliability in delivering high-quality work. Strong attention to detail, professionalism in interactions, and a willingness to support the team in fast-paced situations are essential for success in this role.
Preferred Qualifications
  • 2+ years experience in customer service related fields
  • Desire to build knowledge and experience in the event industry
Working Conditions and Physical Requirements
  • Lift up to 25lbs
  • Work on your feet for extended periods of time
  • Works with the Office of Special Events staff in the planning and implementation of special events
  • Plans events under the supervision of the Assistant Director which includes maintaining a budget, collaborating with offices on campus, managing additional event support students, conducting surveys, creating and implementing a marketing plan and executing day of planning services
  • Assist in the scheduling of on campus events through the use of AdAstra and Saints Connect
  • Ability to be trained and become sufficient in the following event related software programs; Social Tables, SchoolDude, Qualtrics, Ad Astra and Saints Connect
  • Ability to be trained and become sufficient in Microsoft Word programs, specifically Word - Mail Merging and Excel
  • Communicate with community members, vendors, college donors, faculty and staff in a courteous and clear manner
  • Conducts research on event ideas and best practices
  • Attends and participates in regular meetings in order to facilitate communication and clarify roles and logistics
  • Communicates with vendors regarding specialist items
  • Collaborates with the marketing office to develop a communication plan regarding special projects
  • Responds to unanticipated situations and shift priorities at a moments notice in a fast paced office environment remaining calm in challenging situations
  • Performs basic office work such as filing and creation of materials
  • Helps prepare and strategize the office to prepare for upcoming events
  • Ability to maintain confidentiality in regards to topics discussed in the office
    • Additional duties may be assigned

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