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Events Assistant Planner Jobs in Florida (NOW HIRING)

Trellance LLC

Events Specialist

Tampa, FL · On-site

Key Responsibilities/Planning & Collaboration: * Assist the Sr. Director, Meetings & Events and Sr. Event Manager with the planning and execution of flagship and company events, including NEXUS, GAC ...

Trellance LLC

Events Specialist

Tampa, FL · On-site

Key Responsibilities/Planning & Collaboration: * Assist the Sr. Director, Meetings & Events and Sr. Event Manager with the planning and execution of flagship and company events, including NEXUS, GAC ...

Trellance LLC

Events Specialist

Tampa, FL · On-site

... * Assist the Sr. Director, Meetings & Events and Sr. Event Manager with the planning and execution of flagship and company events, including NEXUS, GAC (Governmental Affairs Conference), Road Shows ...

imgacademy

Events Coordinator

Bradenton, FL

The Events Coordinator is responsible for the planning and execution of events both on and off IMG ... Procure all necessary supplies and equipment for events * Assist with marketing campaigns ...

BROKEN SOUND CLUB

Events Manager

Boca Raton, FL · On-site

Director of Catering and Club Events / Assistant Director of Catering & Club Events Position Summary The Event Manager will oversee the planning, coordination, and execution of banquet functions ...

AEG

Events Coordinator

Bradenton, FL · On-site

... the planning and execution of events both on and off IMG Academy campus. The team of Event ... Procure all necessary supplies and equipment for events * Assist with marketing campaigns ...

NCSA

Events Coordinator

Bradenton, FL · On-site

... the planning and execution of events both on and off IMG Academy campus. The team of Event ... Procure all necessary supplies and equipment for events * Assist with marketing campaigns ...

Leigh and Co.

Assistant Wedding Coordinator

Tampa, FL · On-site

$150/hr

Events is seeking organized, professional, and client-focused Assistant Wedding Planners to support our Lead Planners in executing exceptional wedding days. Assistant Wedding Planners play an ...

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Events Assistant Planner information

What does an events assistant planner do?

An Events Assistant Planner supports the planning and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that all event details run smoothly. They often work closely with senior event planners to bring the vision of the event to life and handle any issues that may arise during the event. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an events assistant planner?

To thrive as an Events Assistant Planner, you need strong organizational skills, attention to detail, and a background in event management or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and office productivity suites is typically required. Excellent communication, problem-solving abilities, and flexibility help you build relationships with vendors and clients and adapt to changing circumstances. These skills are crucial for ensuring successful event execution, client satisfaction, and effective coordination under tight deadlines.

What are some common challenges faced by events assistant planners, and how can they be managed effectively?

Events Assistant Planners often face challenges such as last-minute changes to event details, coordinating with multiple vendors, and managing tight deadlines. To handle these effectively, strong organizational skills, adaptability, and clear communication are essential. It’s also important to develop contingency plans and maintain detailed checklists to ensure nothing is overlooked. Working closely with the planning team and vendors can help resolve issues quickly and keep events running smoothly.

What is the difference between Events Assistant Planner vs Event Coordinator?

AspectEvents Assistant PlannerEvent Coordinator
ResponsibilitiesSupports planning, manages logistics, assists with vendor coordinationOversees entire event planning, manages teams, handles client communication
Required SkillsOrganizational skills, communication, basic event planning knowledgeLeadership, problem-solving, advanced planning skills
Work EnvironmentEvent venues, offices, vendor sitesClient meetings, on-site event management
CertificationsEvent planning courses, certifications optionalEvent planning certifications often preferred

While both roles support event planning, the Events Assistant Planner typically handles logistical support and assists senior planners, whereas the Event Coordinator manages the entire event process, including client relations and on-site execution. The Assistant role is ideal for those starting in event planning, with less responsibility, while the Coordinator role involves more leadership and decision-making.

What cities in Florida are hiring for Events Assistant Planner jobs?

Cities in Florida with the most Events Assistant Planner job openings:

Events Assistant Planner jobs near you

Events Liaison

Longboat Key, FL • On-site

The Resort at Longboat Key Club
201 - 500 employees
Learn more about The Resort at Longboat Key Clubexternal

Full-time

Posted 18 days ago

Job description

The Events Liaison at The Resort at Longboat Key Club plays a pivotal role in coordinating and managing events to ensure seamless execution and exceptional guest experiences. This position requires excellent communication skills, attention to detail, and the ability to work collaboratively with various departments and external vendors to deliver memorable events.

Responsibilities
  • Coordinate and manage all aspects of event planning and execution, from initial inquiry to event completion.
  • Serve as the primary point of contact between the resort and event clients to understand their needs and preferences.
  • Collaborate with internal teams such as catering, housekeeping, and front desk to ensure event requirements are met.
  • Maintain relationships with external vendors and service providers to secure necessary event resources.
  • Monitor event budgets and timelines, ensuring all deliverables are completed on time and within budget.
  • Assist in marketing and promoting resort events as needed.
  • Handle any event-related issues promptly to ensure guest satisfaction.
Requirements
  • Proven experience in event planning, coordination, or a related hospitality role.
  • Exceptional organizational and multitasking skills.
  • Strong communication and interpersonal abilities.
  • Ability to work flexible hours, including evenings and weekends as required.
  • Proficiency with event management software and Microsoft Office Suite.
  • Knowledge of the Longboat Key, FL area is a plus.
  • High school diploma required; degree in Hospitality, Business, or related field preferred.
Benefits
  • Competitive compensation package.
  • Access to resort amenities and employee discounts.
  • Opportunities for professional development and career growth.
  • Supportive work environment in a premier resort setting.
About the Company

The Resort at Longboat Key Club is a premier luxury resort located in the beautiful Longboat Key, FL. Known for its exceptional service, stunning beachfront location, and a wide range of recreational activities, the resort offers guests a relaxing and memorable experience. Our team is dedicated to creating an outstanding environment for both guests and employees alike.

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