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Events Assistant Planner Jobs in Delaware (NOW HIRING)

Troon

Food and Beverage Supervisor

Bethany Beach, DE

$21/hr

... planning, and execution. Ideal candidates have flexible schedules with availability to work ... Direct and assist with setup, preparation, and execution of special events. * Assist the General ...

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Events Assistant Planner information

What are some common challenges faced by Events Assistant Planners, and how can they be managed effectively?

Events Assistant Planners often face challenges such as last-minute changes to event details, coordinating with multiple vendors, and managing tight deadlines. To handle these effectively, strong organizational skills, adaptability, and clear communication are essential. It’s also important to develop contingency plans and maintain detailed checklists to ensure nothing is overlooked. Working closely with the planning team and vendors can help resolve issues quickly and keep events running smoothly.

What does an Events Assistant Planner do?

An Events Assistant Planner supports the planning and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that all event details run smoothly. They often work closely with senior event planners to bring the vision of the event to life and handle any issues that may arise during the event. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an Events Assistant Planner, and why are they important?

To thrive as an Events Assistant Planner, you need strong organizational skills, attention to detail, and a background in event management or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and office productivity suites is typically required. Excellent communication, problem-solving abilities, and flexibility help you build relationships with vendors and clients and adapt to changing circumstances. These skills are crucial for ensuring successful event execution, client satisfaction, and effective coordination under tight deadlines.

What is the difference between Events Assistant Planner vs Event Coordinator?

AspectEvents Assistant PlannerEvent Coordinator
ResponsibilitiesSupports planning, manages logistics, assists with vendor coordinationOversees entire event planning, manages teams, handles client communication
Required SkillsOrganizational skills, communication, basic event planning knowledgeLeadership, problem-solving, advanced planning skills
Work EnvironmentEvent venues, offices, vendor sitesClient meetings, on-site event management
CertificationsEvent planning courses, certifications optionalEvent planning certifications often preferred

While both roles support event planning, the Events Assistant Planner typically handles logistical support and assists senior planners, whereas the Event Coordinator manages the entire event process, including client relations and on-site execution. The Assistant role is ideal for those starting in event planning, with less responsibility, while the Coordinator role involves more leadership and decision-making.

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What job categories do people searching Events Assistant Planner jobs in Delaware look for? The top searched job categories for Events Assistant Planner jobs in Delaware are:
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Events Assistant Planner jobs near you

Adventure Ted Partnerships & Events Council Intern -- Community Engagement & Events Internship

Childhood Cancer Society

Middletown, DE

$14.25 - $18.75/hr

Internship

Posted 4 days ago

Job description

Childhood Cancer Society (CCS) is a national 501(c)(3) nonprofit dedicated to supporting families battling pediatric cancer both financially and emotionally. Through fundraising events, wish-grant experiences, and strategic partnerships, CCS delivers meaningful, life-changing moments to children and families when they need it most, led by our official spokes-bear, Adventure Ted.

We are currently preparing for two major initiatives:

  • A high-level charity golf outing at Trump National Golf Club

  • An annual fundraising dinner event with the Mayor of Saddle River, NJ

Role Overview

We are assembling a select group of individuals to join the Adventure Ted Partnerships & Events Council, a performance-driven team responsible for driving outreach, partnerships, and community engagement tied to CCS’s flagship events.

Members of this council will work directly with the Founder and Chief Media Officer, contributing to real-time outreach efforts, sponsor development, and event execution.

This is not a traditional internship. This is a hands-on, execution-focused role centered on ownership, communication, and results.

Core Responsibilities

Outreach & Partnerships (Primary Focus)

  • Lead outreach via phone, email, and in-person communication to:

  • Local businesses and brands for sponsorships

  • Restaurants, venues, and service providers for auction items and collaborations

  • Build and maintain relationships through consistent follow-up

  • Represent CCS professionally across all external communications

Event Execution (Golf Outing + Fundraising Dinner)

  • Support outreach and coordination tied to CCS’s flagship events

  • Assist in securing sponsor participation and partner involvement

  • Help manage confirmations, communication, and relationship tracking

Coordination & Collaboration

  • Work alongside Communications and Creative teams to align outreach with event strategy

  • Contribute ideas for new partnerships and engagement opportunities

  • Participate in structured team execution sessions and planning discussions

What Makes This Different

  • Direct collaboration with the Founder and executive leadership

  • Exposure to high-level events, sponsors, and real-world partnerships

  • Real responsibility and ownership, not task-based assignments

  • A selective, performance-based environment focused on execution

  • Opportunity to earn elevated roles based on results

Growth & Advancement Opportunities

Top-performing interns may be invited to continue beyond the initial term as Associates within the organization.

Select individuals may also be considered for the Adventure Ted Brand Ambassador program, a paid, performance-based opportunity tied to revenue-generating initiatives and partnerships.

Advancement is based on execution, consistency, and demonstrated ability to contribute meaningfully to the organization’s growth.

Internship Eligibility

This role is eligible for internship credit in Communications, Social Media, Marketing, and Media-related programs, depending on your school’s requirements. We are happy to work with accepted candidates to complete any necessary documentation.

Ideal Candidate

  • Confident communicator, comfortable with outreach and relationship-building

  • Self-starter who takes initiative and follows through

  • Interested in partnerships, business development, social media, or event strategy

  • Motivated by ownership and real-world experience

  • Passionate about contributing to meaningful, mission-driven work

Structure & Expectations

  • Approximately 15 to 20 hours per week

  • Mandatory weekly meetings:

  • Mondays and Thursdays, 8:30 PM to 9:30 PM EST

  • Includes:

    • C-suite alignment meeting (priorities and direction)

    • Execution session (live work and output)

  • All team members are expected to submit structured updates in advance via Discord

  • This is a performance-based role, continued participation is tied to consistency and execution

Apply