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Events Administrative Assistant Jobs in Springfield, PA

Ursinus College

Administrative Assistant

Collegeville, PA · On-site

$17.75 - $24/hr

... administrative assistants, the Academic Department Administrative Support staff oversees the ... Coordinating projects, tasks, and events, including faculty searches and onboarding procedures

New

Utilities One

Administrative Assistant

Voorhees, NJ · On-site

$18.25 - $24.75/hr

Administrative Assistant Department: Governance & Administration Employment Type: Full Time ... internal events, meetings, and company activities. Skills, Knowledge and Expertise * Previous ...

Jj

Executive Administrative Assistant

Horsham, PA · Hybrid

Learn more at In this role, the Executive Administrative Assistant will provide advanced ... Meeting & Event Coordination * Organize and execute large-scale U.S. and global meetings and events ...

Heraeus

Administrative Assistant

Conshohocken, PA · On-site

$17.75 - $23.75/hr

Administrative Assistant Permanent Creating foldable displays, advancing medical innovations, or ... events, meetings, and visitors. Maintains office and cafeteria supplies according to standards.

Heraeus Medical LLC

Administrative Assistant

Conshohocken, PA · On-site

$17.75 - $23.75/hr

Administrative Assistant Permanent Creating foldable displays, advancing medical innovations, or ... events, meetings, and visitors. Maintains office and cafeteria supplies according to standards.

Utilities One

Administrative Assistant

Voorhees Township, NJ · On-site

$18.25 - $24.75/hr

We are seeking a proactive and organized Compliance & Administrative Specialist to join our team ... internal events, meetings, and company activities. Skills, Knowledge and Expertise * Previous ...

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All JobsEvents Administrative JobsEvents Administrative Assistant JobsEvents Administrative Assistant Jobs in Springfield, PA

Events Administrative Assistant information

See Springfield, PA salary details

$11

$20

$29

How much do events administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for events administrative assistant in Springfield, PA is $20.67, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $23.80 per hour, depending on experience, location, and employer.

What is an events administrative assistant?

Events Administrative Assistants are professionals who provide organizational and clerical support to event planning teams. Their responsibilities typically include managing schedules, coordinating logistics, handling correspondence, preparing event materials, and assisting with on-site event execution. They play a crucial role in ensuring events run smoothly by managing details behind the scenes and supporting event planners with various administrative tasks.

What skills and qualifications are needed to be an events administrative assistant?

To thrive as an Events Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a relevant diploma or experience. Familiarity with event management software, standard office suites (like Microsoft Office), and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving skills help you coordinate logistics and work effectively with vendors, clients, and team members. These skills ensure seamless event planning and execution, contributing to successful events and satisfied stakeholders.

What are common challenges faced by events administrative assistants during event planning and execution?

Events Administrative Assistants often encounter challenges such as managing tight deadlines, coordinating multiple vendors, and ensuring effective communication among team members. Balancing last-minute changes and unexpected issues, like scheduling conflicts or logistical hiccups, is also common. Staying organized and maintaining attention to detail are essential, as even small oversights can impact the success of an event. Building strong relationships with colleagues and vendors helps to address these challenges efficiently.

What is the difference between Events Administrative Assistant vs Event Coordinator?

AspectEvents Administrative AssistantEvent Coordinator
Primary RoleProvides administrative support for event planning and executionManages overall event planning, logistics, and execution
Required SkillsOrganizational, communication, basic schedulingProject management, vendor coordination, budgeting
Work EnvironmentOffice setting, supporting event teamsOn-site during events, client-facing
Common EmployersEvent planning firms, corporate event departmentsEvent planning companies, corporate clients

The main difference is that an Events Administrative Assistant focuses on supporting the event team with administrative tasks, while an Event Coordinator manages the entire event planning process. The Administrative Assistant handles scheduling, correspondence, and documentation, whereas the Coordinator oversees logistics, vendor relations, and on-site management.

What are popular job titles related to Events Administrative Assistant jobs in Springfield, PA?

For Events Administrative Assistant jobs in Springfield, PA, the most frequently searched job titles are:

What job categories do people searching Events Administrative Assistant jobs in Springfield, PA look for?

The top searched job categories for Events Administrative Assistant jobs in Springfield, PA are:

What cities near Springfield, PA are hiring for Events Administrative Assistant jobs?

Cities near Springfield, PA with the most Events Administrative Assistant job openings:

Events Administrative Assistant jobs near you
Infographic showing various Events Administrative Assistant job openings in Springfield, PA as of June 2026, with employment types broken down into 1% As Needed, 74% Full Time, 23% Part Time, 1% Temporary, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $42,991 per year, or $20.7 per hour.

Engineering Administrative Assistant

Concord Engineering

Voorhees, NJ • On-site

$60K - $75K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 12 days ago

Job description

About the Organization
Description
CONCORD ENGINEERING GROUP, INC., a full-service MEP engineering, commissioning, construction management and energy consulting firm with offices in Voorhees, Linwood and New York City, is searching for an Engineering Administrative Assistant for our Commercial & Healthcare Department located in Voorhees, NJ.
The Engineering Administrative Assistant is responsible for providing document management and administrative support to Project Managers, the Department Head, senior management, and production staff to ensure the timely and efficient execution of projects. This role oversees the organization, tracking, review, distribution, and maintenance of project documentation while ensuring compliance with company standards, contractual requirements, and project schedules.
The Engineering Administrative Assistant manages project information using various software platforms, including Deltek Vision (Project & Resource Management), Egnyte, Newforma, and Procore, and serves as a key resource in maintaining accurate, organized, and accessible project records throughout the project lifecycle.
If you are looking for a fast-paced environment, have a passion for organization and are looking for the chance to learn and grow with a company, this is the perfect opportunity for you.
ESSENTIAL DUTIES & RESPONSIBILITIES
Document Control Duties
  • Provide timely and accurate document control support for project teams, including processing submittals, Requests for Information (RFIs), change orders, specification formatting, project correspondence, and closeout documentation.
  • Coordinate the review, approval, and distribution of project documents in accordance with established workflows, contractual requirements, and project schedules.
  • Maintain and update internal and external distribution lists to ensure project documents are routed to the appropriate stakeholders throughout each phase of the review process.
  • Apply document naming conventions, version control procedures, and filing standards to maintain document accuracy, traceability, and consistency.
  • Monitor document status, track outstanding reviews and approvals, and follow up with project team members as needed to meet project deadlines.
  • Organize and maintain electronic project files within Deltek Vision, Egnyte, Newforma, Procore, and other company systems to ensure complete and accessible project records.
  • Assist with the preparation, organization, and distribution of project deliverables and construction administration documentation.

General Administrative Duties
  • Provide administrative support to the department, including coordinating meetings, managing calendars and department schedules, arranging travel, and organizing Lunch & Learn events.
  • Track professional development hours and Professional Engineer (P.E.) license renewal requirements for engineering staff.
  • Answer and direct incoming telephone calls and communicate messages promptly and professionally.
  • Order, receive, and maintain office and department supplies as needed.
  • Assist with special projects and perform other administrative duties as assigned.

REQUIREMENTS
  • Excellent organizational and time management skills with exceptional attention to detail.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint)
  • Experience with document management and project management software, including Deltek Vision, Egnyte, Newforma, and Procore, is preferred.
  • Ability to work independently while collaborating effectively with multidisciplinary project teams.
  • Commitment to maintaining confidentiality and handling sensitive project information with discretion.

PREFERRED Computer Software Knowledge
  • Deltek Vision or Vantagepoint
  • Deltek Specpoint
  • Procore - Construction Management
  • Trimble - Construction Management
  • Egnyte - Info Exchange
  • Engage Zone - Project Management
  • Newforma - Info Exchange
  • Adobe
  • Bluebeam

MINIMUM Education & Experience
  • Bachelor's Degree (preferred)
  • Five to ten years' administrative or technical software experience, preferably with an architectural, engineering or construction firm.

COMPENSATION
The salary range for this position is $60,000 to $75,000 with actual salary based on experience.
BENEFITS
  • Competitive base salary and bonus potential
  • Medical, dental, life, and short/long-term disability insurance
  • Generous 401(k) match
  • Generous vacation
  • Generous Paid Time Off (PTO)
  • Paid company holidays
  • Summer hours half day Fridays
  • Flexible hours
  • Employee development and growth opportunities

Position Requirements
Location
Voorhees, NJ
Full-Time/Part-Time
Full-Time
Exempt/Non-Exempt
Exempt
Benefits
EOE Statement
Concord Engineering Group, Inc. is an Equal Opportunity Employer, a drug-free workplace and does not discriminate based on race, religion, gender, gender identify, sexual orientation, national origin, or disability.
This position is currently accepting applications.

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