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Event Setup Assistant Jobs in Florida (NOW HIRING)

eMed, LLC

Marketing Event Manager

Miami, FL · On-site

Marketing Event Manager eMed | Marketing & Sales Enablement Reports to: VP, B2B Marketing About ... Help manage webinar logistics, including scheduling, calendar invites, and platform setup * Assist ...

Alphabe Insight Inc

Event Specialist

Miami, FL · On-site

$45K - $49K/yr

Responsibilities * Assist with the planning, preparation, and coordination of events. * Support event setup, organization, execution, and breakdown. * Coordinate schedules, materials, supplies, and ...

SkillBridge Academy

Event Specialist

Miami, FL · On-site

Responsibilities * Assist with the planning, preparation, and coordination of events. * Support event setup, organization, execution, and breakdown. * Coordinate schedules, materials, supplies, and ...

Limitless East Marketing

Event Specialist

Miami, FL · On-site

$45K - $49K/yr

Responsibilities * Assist with the planning, preparation, and coordination of events. * Support event setup, organization, execution, and breakdown. * Coordinate schedules, materials, supplies, and ...

Abstract HR

Event Producer

Miami, FL

$45K - $55K/yr

Provides supervision to Catering & Event Assistants. * Makes contact with potential customers ... Confirm setup, seating, and staffing requirements with scheduling. * Follows up weekly with sold ...

Unf

Event Services Coordinator

Jacksonville, FL · On-site

$18/hr

Monitor event activities and proactively identify, troubleshoot, and resolve routine event, facility, and customer service issues, escalating concerns when appropriate. * Assist with event setup ...

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Event Setup Assistant information

What is an event setup assistant?

Event Setup Assistants are professionals responsible for preparing venues for events such as conferences, weddings, meetings, and parties. Their duties include arranging furniture, setting up audio-visual equipment, decorating spaces, and ensuring all materials are in place before the event starts. They often work closely with event coordinators and other staff to ensure that everything runs smoothly and according to plan. This role requires attention to detail, physical stamina, and good communication skills.

What are the key skills and qualifications needed to thrive as an event setup assistant?

To thrive as an Event Setup Assistant, you need strong organizational skills, attention to detail, and the physical ability to handle equipment, with a high school diploma often preferred. Familiarity with setup tools, basic AV equipment, and event management software is typically required. Excellent teamwork, communication, and problem-solving skills help you adapt to changing circumstances and client needs. These abilities ensure efficient, safe, and customer-focused event execution, leading to successful outcomes for both clients and employers.

What are some typical challenges faced by event setup assistants during large-scale events, and how can they be managed?

Event Setup Assistants often encounter challenges such as tight setup schedules, last-minute changes to layouts, and the need to coordinate with multiple vendors or team members. Managing these requires strong communication skills, adaptability, and attention to detail. Being proactive in checking setup plans, regularly communicating with the event coordinator, and staying organized can help ensure a smooth setup process even when unexpected issues arise.

What is the difference between Event Setup Assistant vs Event Coordinator?

AspectEvent Setup AssistantEvent Coordinator
ResponsibilitiesAssist with setting up event spaces, arranging equipment, and preparing materialsPlan, coordinate, and oversee all aspects of events from start to finish
Required SkillsBasic organizational skills, physical stamina, attention to detailStrong communication, planning, problem-solving skills
Work EnvironmentEvent venues, temporary setups, on-site assistanceOffice, client meetings, on-site event management
CertificationsNone typically required, some event planning courses beneficialEvent planning certifications advantageous but not mandatory

The Event Setup Assistant primarily focuses on supporting the physical setup and preparation of event spaces, while the Event Coordinator manages the overall planning, coordination, and execution of events. Both roles are essential in the event industry but differ in scope and responsibilities.

What qualifications do event setup assistants need?

Event setup assistants typically need a high school diploma or equivalent and good physical stamina to lift and move equipment. Strong organizational skills, attention to detail, and the ability to work in a team are important, and some roles may require basic knowledge of event equipment or tools. Prior experience is not always necessary but can be beneficial.

What cities in Florida are hiring for Event Setup Assistant jobs?

Cities in Florida with the most Event Setup Assistant job openings:

Event Setup Assistant jobs near you

Part-Time Weekend Janitor / Event Staff Tampa Convention Center - Downtown Tampa

Tampa, FL • On-site

General Facility Care LLC
See more jobs at General Facility Care LLCexternal

$14.75 - $15.75/hr

Part-time

Re-posted yesterday

Job description

Job Description

General Facility Care LLC is seeking dependable and motivated individuals for Part-Time Weekend Positions supporting janitorial services and event operations at the Tampa Convention Center. This role is ideal for candidates looking to earn extra income working Saturdays and Sundays only in a fast-paced environment. ⏰ Work Schedule (Weekends Only): Saturday & Sunday Available Shifts: A Shift (Day): 6:30 AM – 2:30 PM ☀️ B Shift (Afternoon): 2:30 PM – 10:00 PM C Shift (Overnight): 10:00 PM – 7:00 AM Schedules may vary depending on event activity.

Responsibilities

  • Janitorial Duties:

  • Clean and sanitize restrooms, common areas, and event spaces

  • Sweep, mop, vacuum, and maintain floors

  • Empty trash and restock supplies

  • Perform detailed cleaning before, during, and after events

  • Event Support Duties:

  • Assist with event setup and breakdown (tables, chairs, equipment)

  • Move furniture and materials as needed

  • Follow event layouts and supervisor instructions

  • Ensure areas are clean, organized, and event-ready

Requirements

  • Reliable and punctual

  • Ability to work weekends consistently

  • Capable of lifting 30–50 lbs (event setup tasks)

  • Comfortable standing and walking for extended periods

  • Team-oriented with a positive attitude

  • Experience is a plus but not required

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