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Event Setup Assistant Jobs in Florida (NOW HIRING)

KATE RYAN LINENS LLC

Event Setup Specialist

Tampa, FL · On-site

$18 - $20/hr

Key Responsibilities * Assist with loading, unloading, and securing inventory * Support event setup ... and breakdown * Maintain professionalism when interacting with clients and venues * Assist with ...

KATE RYAN LINENS LLC

Driver / Event Setup

Tampa, FL · On-site

$22 - $25/hr

Drive company vehicles and rental trucks for deliveries as assigned * Assist with loading, unloading, securing, and protecting inventory * Support event setup and breakdown * Ensure rental items are ...

KATE RYAN LINENS LLC

Driver / Event Setup

Tampa, FL · On-site

$22 - $25/hr

Drive company vehicles and rental trucks for deliveries as assigned * Assist with loading, unloading, securing, and protecting inventory * Support event setup and breakdown * Ensure rental items are ...

Kate Ryan Linens

Driver Event Setup

Tampa, FL · On-site

Key Responsibilities Drive company vehicles and rental trucks for deliveries as assigned Assist with loading, unloading, securing, and protecting inventory Support event setup and breakdown Ensure ...

KATE RYAN LINENS LLC

Driver / Event Setup

Tampa, FL · On-site

$22 - $25/hr

Drive company vehicles and rental trucks for deliveries as assigned * Assist with loading, unloading, securing, and protecting inventory * Support event setup and breakdown * Ensure rental items are ...

KATE RYAN LINENS LLC

Event Setup Specialist PT

Tampa, FL · On-site

$18 - $20/hr

Key Responsibilities * Assist with loading, unloading, and securing inventory * Support event setup ... and breakdown * Maintain professionalism when interacting with clients and venues * Assist with ...

New

Alphabe Insight Inc

Event Staff

Orlando, FL · On-site

$47K - $51K/yr

The ideal candidate will assist with event setup, coordination, onsite logistics, and guest support while maintaining a polished and professional presence. This role plays a key part in ensuring each ...

Limitless East Marketing

Event Staff

Orlando, FL · On-site

$47K - $51K/yr

The ideal candidate will assist with event setup, coordination, onsite logistics, and guest support while maintaining a polished and professional presence. This role plays a key part in ensuring each ...

Mary Kenealy Events

Event Coordinator

Sarasota, FL · On-site

Support the team with administrative tasks, scheduling meetings, organizing files, and maintaining accurate records. * Assist with on-site event setup, coordination, vendor management, and event ...

KATE RYAN LINENS LLC

Driver & Event Specialist PT

Tampa, FL · On-site

$22 - $25/hr

Drive company vehicles and rental trucks for deliveries as assigned * Assist with loading, unloading, securing, and protecting inventory * Support event setup and breakdown * Ensure rental items are ...

New

Sonny's BBQ

Catering Server

Sarasota, FL

$15 - $19.50/hr

... Event Setup Assist with unloading van and transporting items to event site Set up buffet line and/or service stations, including: Chafing dishes and food presentation Buffet linens and decor Beverage ...

Alphabe Insight Inc

Event Staff

Orlando, FL · On-site

$14 - $18.75/hr

Key Responsibilities: * Assist with event setup, coordination, and breakdown * Welcome and engage with event attendees * Provide product and service information to customers * Distribute promotional ...

Sonny's BBQ

Catering Server

Sarasota, FL · On-site

$15 - $19.50/hr

... Event Setup Assist with unloading van and transporting items to event site Set up buffet line and/or service stations, including: Chafing dishes and food presentation Buffet linens and décor ...

Limitless East Marketing

Event Staff

Orlando, FL · On-site

$14 - $18.75/hr

Key Responsibilities: * Assist with event setup, coordination, and breakdown * Welcome and engage with event attendees * Provide product and service information to customers * Distribute promotional ...

EPLAY, Inc.

Miami, FL: EPlay Event Staff

Miami, FL · On-site

$10 - $12/hr

After each game, double-check that court supervisors have properly uploaded the final score sheet into the EPlay app. * Assist with event setup, organization and clean-up * Display ability to promote ...

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Event Setup Assistant information

What is an event setup assistant?

Event Setup Assistants are professionals responsible for preparing venues for events such as conferences, weddings, meetings, and parties. Their duties include arranging furniture, setting up audio-visual equipment, decorating spaces, and ensuring all materials are in place before the event starts. They often work closely with event coordinators and other staff to ensure that everything runs smoothly and according to plan. This role requires attention to detail, physical stamina, and good communication skills.

What are the key skills and qualifications needed to thrive as an event setup assistant?

To thrive as an Event Setup Assistant, you need strong organizational skills, attention to detail, and the physical ability to handle equipment, with a high school diploma often preferred. Familiarity with setup tools, basic AV equipment, and event management software is typically required. Excellent teamwork, communication, and problem-solving skills help you adapt to changing circumstances and client needs. These abilities ensure efficient, safe, and customer-focused event execution, leading to successful outcomes for both clients and employers.

What are some typical challenges faced by event setup assistants during large-scale events, and how can they be managed?

Event Setup Assistants often encounter challenges such as tight setup schedules, last-minute changes to layouts, and the need to coordinate with multiple vendors or team members. Managing these requires strong communication skills, adaptability, and attention to detail. Being proactive in checking setup plans, regularly communicating with the event coordinator, and staying organized can help ensure a smooth setup process even when unexpected issues arise.

What is the difference between Event Setup Assistant vs Event Coordinator?

AspectEvent Setup AssistantEvent Coordinator
ResponsibilitiesAssist with setting up event spaces, arranging equipment, and preparing materialsPlan, coordinate, and oversee all aspects of events from start to finish
Required SkillsBasic organizational skills, physical stamina, attention to detailStrong communication, planning, problem-solving skills
Work EnvironmentEvent venues, temporary setups, on-site assistanceOffice, client meetings, on-site event management
CertificationsNone typically required, some event planning courses beneficialEvent planning certifications advantageous but not mandatory

The Event Setup Assistant primarily focuses on supporting the physical setup and preparation of event spaces, while the Event Coordinator manages the overall planning, coordination, and execution of events. Both roles are essential in the event industry but differ in scope and responsibilities.

What qualifications do event setup assistants need?

Event setup assistants typically need a high school diploma or equivalent and good physical stamina to lift and move equipment. Strong organizational skills, attention to detail, and the ability to work in a team are important, and some roles may require basic knowledge of event equipment or tools. Prior experience is not always necessary but can be beneficial.

What cities in Florida are hiring for Event Setup Assistant jobs?

Cities in Florida with the most Event Setup Assistant job openings:

Event Setup Assistant jobs near you

Event Setup Specialist

Tampa, FL • On-site

KATE RYAN LINENS LLC
See more jobs at KATE RYAN LINENS LLCexternal

$18 - $20/hr

Full-time

Retirement

Posted 5 days ago

Job description

Benefits:
  • 401(k)
  • Free food & snacks
  • Opportunity for advancement
  • Training & development

Event Setup
This seasonal position has the potential to become permanent.

Kate Ryan Event Rentals is an event rental company based in Tampa, Florida, serving events throughout Central and Southwest Florida.
THIS IS NOT A 9 TO 5 POSITION.

This role is about much more than simply delivering furniture, chairs, bars, décor, and other event rental items. We are delivering an experience.
Every delivery, setup, breakdown, and client interaction represents Kate Ryan Event Rentals. This is a highly customer service focused position where presentation, customer satisfaction, and attention to detail are extremely important.
Our team is expected to make sure every item is delivered correctly, handled with care, placed properly, presented well, and that the client feels taken care of from start to finish.
Attention to detail is a 100% must. Flexibility, agreeability, a positive attitude, and the ability to adapt to changing schedules and event needs are essential to being successful in this position.
 
Key Responsibilities 
  • Assist with loading, unloading, and securing inventory
  • Support event setup and breakdown 
  • Maintain professionalism when interacting with clients and venues
  • Assist with basic warehouse support tasks