ZipRecruiter

Log In

1

Event Program Assistant Jobs in Indiana (NOW HIRING)

Butler University

Event Coordinator

Indianapolis, IN · On-site

Position Overview The Event Coordinator will assist within the performing arts venues with event ... Tuition Exchange Program for Dependents at participating institutions * Butler Facilities Access ...

RHP Staffing

Assistant Community Manager

Mc Cordsville, IN

$17.50 - $21.25/hr

We invest in our employees, with regular training, opportunities for advancement, and fun events to ... software program. * Assist the Community Manager in completing guest cards and entering lead ...

RHP Properties

Assistant Community Manager

Mc Cordsville, IN · On-site

$17.50 - $21.25/hr

We invest in our employees, with regular training, opportunities for advancement, and fun events to ... software program. * Assist the Community Manager in completing guest cards and entering lead ...

allencounty

Part Time Event Supervisor

Fort Wayne, IN · On-site

Assists the Vice President of Operations, Assistant Operations Manager, and Facilities Manager with ... REQUIREMENTS: * Associate's Degree or certification from a program of comparable length, or ...

Michaels Stores

Party & Event Host

Valparaiso, IN · On-site

Engage customers on benefits of Rewards program and Private Label Credit Cards and complete ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

next page

Showing results 1-20

All JobsEvent Program JobsEvent Program Assistant JobsEvent Program Assistant Jobs in Indiana

Event Program Assistant information

What are the duties of an event assistant?

An event program assistant is responsible for coordinating event logistics, assisting with setup and breakdown, managing registration or attendee lists, and supporting event staff during the event. They often use organizational skills and may handle tasks such as distributing materials, troubleshooting issues, and ensuring the event runs smoothly.

What is the difference between Event Program Assistant vs Event Coordinator?

AspectEvent Program AssistantEvent Coordinator
ResponsibilitiesSupports event planning, manages logistics, assists with setup and registrationPlans, executes, and oversees entire events, manages vendors and teams
Required SkillsOrganizational skills, communication, basic event managementLeadership, project management, vendor negotiation
Work EnvironmentOffice settings, event venues, administrative supportOn-site event locations, client interaction, team coordination
CredentialsHigh school diploma or equivalent, relevant experienceExperience in event planning, often a degree in hospitality or related field

The main difference is that an Event Program Assistant provides support and handles logistics for events, while an Event Coordinator manages the entire event process, including planning, execution, and vendor relations. The Assistant typically works under supervision, whereas the Coordinator takes on more responsibility and leadership roles.

Is being an EA a stressful job?

Event Program Assistants often work in fast-paced environments with tight deadlines and multiple responsibilities, which can contribute to stress. The role requires strong organizational skills, adaptability, and the ability to handle unexpected issues during events, making stress levels vary based on workload and experience.

What does an events assistant do?

An events assistant supports the planning and execution of events by coordinating logistics, managing schedules, setting up venues, and assisting with registration and attendee needs. They often work under event managers and may use tools like event management software to ensure smooth operations before, during, and after events.

What qualifications do event assistants need?

Event Program Assistants typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to work in a fast-paced environment. Some roles may require experience with event planning, customer service, or familiarity with event management tools. Certifications in first aid or customer service can be advantageous but are not always mandatory.
What are the most commonly searched types of Event Program jobs in Indiana? The most popular types of Event Program jobs in Indiana are:
What cities in Indiana are hiring for Event Program Assistant jobs? Cities in Indiana with the most Event Program Assistant job openings:
Event Program Assistant jobs near you
Event Coordinator

Event Coordinator

Butler University

Indianapolis, IN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 3 days ago

Butler University rating

6.8

Company rating: 6.8 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

425th of 553 rated colleges and universities

Job description


Position Overview
The Event Coordinator will assist within the performing arts venues with event planning and show management. This position oversees the logistics and execution of several Butler University signature events as well as special events for their assigned internal campus departments. Additionally, this position handles various external space rentals as assigned.
Responsibilities
  • Planning the execution of multiple Butler University events as well as day-of management.
  • Coordinating with various stakeholders (including event owners) from several campus departments as well as public safety, facilities and any other affected by the event.
  • Maintains close relationships with outside vendors involved in the event planning process.
  • Managing event budgets and contributing to the development of the department's annual budget process, including assisting operations with settlements.
  • Understanding and adhering to any compliance and regulations in relation to events. Contributing to the development and creation of standard operating procedures and other documents for managing and/or communicating event information.
  • Assisting with event management in performance venues.
  • Understand and implement all policies and procedures related to crowd and house management.
  • Other duties as assigned.

Required Qualifications
  • Bachelor's Degree
  • 1-2 years of event management experience
  • Experience with Microsoft Office suites

Preferred Qualifications
  • Experience with event management/set up software: Visio, CAD, Graphic Design
  • Experience with event booking software: EMS, Event Booking/Venue Ops,

BU Benefits and Perks
  • Please check out Butler's Total Rewards website to learn more about our benefit offerings, which include:
  • Paid Time Off and Holidays:
    • 20 days of paid time off (vacation and PTO days) per Fiscal year
    • 8 Paid Holidays
    • In addition, a paid Winter Break between Christmas Eve and New Year's Day
    • Paid Parental Leave (after 1 year of full-time employment)
  • Health:
    • Comprehensive medical, dental, and vision plans including disability and life insurance programs
  • Retirement:
    • 10% employer contribution after 1 year of full-time employment
  • Tuition Assistance:
    • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
    • Eligibility after 9 months of full-time employment
    • Employees & spouses- undergraduate/graduate degrees
    • Dependents (under age 26)- undergraduate degree
      • Covers tuition only
    • Tuition Exchange Program for Dependents at participating institutions
  • Butler Facilities Access, Discounts and Perks:
    • Access to Butler's on-site fitness facility and libraries for full-time staff and faculty
    • LinkedIn Learning Courses
    • Free premium subscription to the Calm App
    • Free subscription to the WSJ, The Economist, and NYT
    • Discount at the College Bookstore
    • Discount on select Athletic and Arts/Events Center Performances

About Us
Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.
Join us at the crossroads of tradition & transformation. A career at Butler University offers more than just a job-it's an opportunity to join a dedicated, innovative, and supportive community grounded in equity, academic excellence, and meaningful impact. Aligned with Boldly Butler, our strategic plan, faculty and staff play a vital role in delivering transformational learning experiences, enriching our campus and community, and ensuring a thriving Butler for generations to come.
Butler University is an equal opportunity employer. We welcome applications from all individuals, regardless of age, sex, race, religion, color, disability, protected veteran status, national origin, or any other legally protected category.

What Butler University employees say

Pay

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply