Event Program Assistant Jobs in Alabama (NOW HIRING)

PeopleTec is seeking a highly organized, customer-focused Receptionist to provide administrative support to our corporate office and entire workforce in Huntsville, AL. This role is the first impression of PeopleTec, greeting visitors, managing our front desk, and keeping our office running smoothly.

We're looking for a flexible team player who thrives in a fast-paced environment, juggles multiple priorities with ease, and takes pride in supporting both daily operations and company events.

Salary: $15-$18/hour based on education and years of experience.

Duties include (but are not limited to):

Front Desk & Visitor Management
• Primary front desk coverage for the corporate office
• Greet and assist visitors; maintain visitor logs and badges
• Answer, screen, and forward incoming calls
• Maintain professional appearance of reception, conference rooms, and other common areas
• Administrative & Office Operations
  • Order and maintain inventory for corporate facilities
  • Coordinate shipping, mailing, and office supply purchasing
  • Assist with conference room scheduling and meeting support
  • Organize notes for Executive Staff Meetings
  • Send company-wide holiday reminders and communications
  • Provide responsive support to all 700+ PeopleTec employee-owners, assisting with a wide range of tasks to ensure smooth daily operations.
  • Provide social media assistance
• Event & Program Support
  • Lead for Marine's Day, Certification Nation Day, Continuous Learning swag orders, and other morale initiatives
  • Track and coordinate company birthday morale
  • Manage all company donations and sponsorship requests
  • Coordinate lunches/refreshments for executive-level meetings
  • Assist in planning and executing company events; serve as backup to the event planner
• General Support
• • Perform clerical duties (copying, filing, distributing correspondence)
  • Maintain a safe and secure office environment in accordance with FSO guidance
  • Provide accurate information to internal and external inquiries

Required Skills/Experience:

• 1+ year in an administrative support role
• 1+ year experience with Microsoft Outlook (calendar & email)
• Proficiency in Microsoft Word, PowerPoint, and Excel
• Excellent communication skills (oral & written)
• Strong organizational, multitasking, and time-management skills
• Ability to remain professional under pressure and in difficult situations
• Willingness to work occasional non-standard hours for events
• Ability to travel (15%+)
• U.S. Citizenship required
• Valid driver's license

Physical Job Requirements:

• Must be able to lift/carry/push/pull 25 lbs.
• Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer
• Stamina to sit and to maintain attention to detail despite interruptions
• Candidate may be expected to work varying hours to ensure successful operation of activities in the organization

Desired Skills:

• Associate's Degree
• Previous event planning experience
• Proficiency in SharePoint

People First. Technology Always.

PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.

Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.

Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.

Come Experience It.

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EEO Statement

PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, applicationhelp@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.