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Event Planning Associate Jobs in Florida (NOW HIRING)

Hyatt Hotels Corporation

Event Sales Manager

Orlando, FL · On-site

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are ... This position is not responsible for event planning or on-site coordination of event details , but ...

Hyatt Regency

Event Sales Manager

Orlando, FL · On-site

... of our caring and attentive associates who are focused on providing efficient service and ... This position is not responsible for event planning or on-site coordination of event details, but ...

New

Hyatt Hotels Corporation

Event Sales Manager

Orlando, FL · On-site

... associates who are focused on providing efficient service and meaningful experiences. The Event ... This position is not responsible for event planning or on-site coordination of event details , but ...

Ucf

Event Coordinator

Orlando, FL · On-site

$23.33/hr

... by the Associate VP, Strategic Campus Planning or his/her designee. Responsibilities: Client ... Event Planning, Logistics & Resource Coordination: * Independently evaluates event scope ...

A & Associates

FL-Security Guard (Event Staff)

Orlando, FL · On-site

$15.50 - $19.50/hr

A & Associates is a reputable staffing agency with a proven track record in screening and ... Previous experience in event planning or other related fields Strong project management skills.

Hyatt

Event Concierge/ Coordinator

Miami, FL · On-site

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are ... Pre-Event Planning: Assist with event proposals, contracts, and function sheets; confirm details ...

Marriott

Senior Event Manager

Orlando, FL · On-site

Serves as the event planner's primary contact (following turnover) on property and is responsible ... Reviews comment cards and guest satisfaction results with associates. Coordinates and communicates ...

Marriott International

Senior Event Manager

Orlando, FL · On-site

$77K - $99K/yr

Serves as the event planner's primary contact (following turnover) on property and is responsible ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

Hyatt Hotels Corporation

Event Sales Manager

Miami, FL · On-site

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are ... Experience in hotel event planning, convention services, catering, or hospitality operations ...

Spanish Springs Lanes

... Associates and nearly $1.4 billion in annual revenue. Hospitality is our core and we strive to ... You have experience leading a team and knowledge of the hospitality industry and event planning ...

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All JobsEvent Planning Associate JobsEvent Planning Associate Jobs in Florida

Event Planning Associate information

What is an event planning associate?

Event Planning Associates are professionals who assist in organizing and coordinating events such as conferences, weddings, corporate meetings, and social gatherings. They typically handle logistics, vendor communications, scheduling, and on-site support to ensure events run smoothly. Working closely with event planners or managers, they play a crucial role in executing the details required for successful events. Their responsibilities may also include budgeting, marketing, and guest management.

How does an event planning associate typically collaborate with vendors and internal teams to ensure event success?

As an Event Planning Associate, you'll work closely with both external vendors (such as caterers, venues, and decorators) and internal teams (like marketing, sales, and logistics) to coordinate all aspects of an event. This often involves regular meetings, clear communication of event requirements, and managing timelines to ensure everyone is aligned. Strong organizational skills and attention to detail are essential, as you'll be responsible for tracking deliverables and addressing any last-minute changes or challenges. Building good relationships with vendors and being proactive in problem-solving are key to ensuring events run smoothly.

What are the key skills and qualifications needed to thrive as an event planning associate, and why are they important?

To thrive as an Event Planning Associate, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software such as Cvent or Social Tables, as well as proficiency in budgeting and scheduling tools, is typically required. Excellent communication, problem-solving abilities, and flexibility are standout soft skills in this role. These skills and qualities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing circumstances.

How to get a job in event planning associate with no experience?

To become an event planning associate with no experience, focus on developing organizational and communication skills, gain familiarity with event management tools, and consider volunteering or interning to build relevant experience. Entry-level roles often value enthusiasm and a willingness to learn, so networking and obtaining certifications like Certified Meeting Professional (CMP) can also improve your chances.

What are the most commonly searched types of Event Planning jobs in Florida?

The most popular types of Event Planning jobs in Florida are:

What cities in Florida are hiring for Event Planning Associate jobs?

Cities in Florida with the most Event Planning Associate job openings:

Event Planning Associate jobs near you

Event Services Associate

Jacksonville, FL • On-site

University of North Florida
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about University of North Floridaexternal

$18.27/hr

Full-time

Re-posted 19 hours ago

University Of North Florida rating

7.7

Company rating: 7.7 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

Job description

Department
University Center
Compensation
$18.27 to Negotiable Hourly
General Description
The Event Services Associate supports the planning and execution of conferences, meetings, and special events within the Herbert University Center (HUC) by ensuring accurate event setup, operational readiness, and exceptional client service. This role serves as an on-site operational support position, providing day-to-day oversight of student event staff and assisting with facility readiness under the guidance of event planning staff to support University and external clients. The position primarily works Tuesday through Saturday with an emphasis on evening hours, with schedules adjusted as needed to meet event and operational demands.
Job Functions
Event Operations & Execution
  • Coordinate and execute daily event setups and breakdowns for conferences, meetings, and special events, ensuring all rooms, furnishings, and equipment are accurately arranged according to event specifications.
  • Review event orders and setup requirements prior to each event to ensure accuracy, completeness, and operational feasibility.
  • Perform physical duties including lifting, moving, pushing, and pulling furniture and equipment weighing 50+ pounds, and remaining on foot for extended periods during event operations.
  • Serve as the on-site event point of contact during assigned shifts, resolving operational issues and ensuring seamless event execution when event planning staff are not present.
  • Ensure all requested client services are delivered accurately, on time, and in accordance with established HUC standards.
  • Function occasionally as the on-site audiovisual technician during some events by operating and supporting sound, projection, and presentation systems in accordance with event requirements.

Staff Supervision & Leadership
  • Hire, train, schedule, and provide day-to-day supervision for approximately eight OPS/student event setup staff members.
  • Assign tasks, provide clear instructions, and monitor performance during event setups and operations to ensure efficiency, safety, and accountability.
  • Support the development of student staff by modeling professionalism, providing coaching, and enforcing policies and procedures consistently.

Facilities, Equipment & Inventory Management
  • Ensure proper maintenance, cleanliness, organization, and storage of event furnishings, equipment, storage areas, and event spaces.
  • Conduct periodic inventories of furniture, supplies, and audiovisual equipment; document and report damaged, missing, or malfunctioning items and replacement needs.
  • Set up, operate, break down, and properly store audiovisual equipment, verifying functionality and readiness for client use.

Building Operations, Safety & Emergency Response
  • Assist with building operations including opening, closing, monitoring, and clearing the facility in accordance with HUC procedures.
  • Conduct regular facility rounds during events to remain visible, accessible, and responsive to client and guest needs.
  • Follow and implement established emergency and safety procedures and serve as a Building Emergency Coordinator when required.

Customer Service & Administrative Support
  • Provide courteous, professional customer service to clients, guests, staff, and vendors in person, by phone, and via email.
  • Assist visitors with general information regarding HUC services and the University of North Florida, including event rentals, tours, and directional assistance.
  • Document event-related issues, client concerns, or requested changes and communicate them promptly to the event planning team.
  • Provide front desk coverage and answer phones.
  • Manage time effectively and complete assignments in compliance with all HUC and UNF policies and procedures.
  • Perform other related duties as assigned to support event and facility operations.

Supervisory Responsibilities
  • Supervision Exercised: Provides direct supervision to approximately eight OPS/student event setup staff members, including task assignment, performance monitoring, and on-the-job training.
  • Supervision Received: Works independently in the performance of routine duties; refers complex, unusual, or non-routine issues to a supervisor for guidance or resolution.

Core Competencies
  • Customer Service
  • Event Operations Support
  • Communication Skills
  • Team Leadership and Collaboration
  • Time Management and Organization
  • Attention to Detail

Required Qualifications
High school diploma and 2+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
This position primarily works evening shifts Tuesday through Friday and includes Saturday as part of the regular schedule, with hours varying based on events. Please confirm that you are able and willing to work this schedule
Statement(s) of Understanding
This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.
The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator
Equal Opportunity
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

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