Event Planning Assistant Jobs in Iowa (NOW HIRING)

Connecting clients to markets – and talent to opportunity.
With 5,400+ employees and over 80,000 institutional, commercial, and payments clients, we operate from more than 80 offices spread across six continents. As a Fortune 100, Nasdaq-listed provider, we connect clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.
Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrain yourself in the world of institutional investing, StoneX Group is made up of four business segments that offer endless potential for progression and growth.

Business Segment Overview

Corporate: Engage in a deep variety of business-critical activities that keep our company running efficiently. From strategic marketing and financial management to human resources and operational oversight, you’ll have the opportunity to optimize processes and implement game-changing policies.

Position Purpose: StoneX Group Inc. is seeking a Planner, Global Events to join our team in West Des Moines, IA. Events play a critical role in advancing StoneX’s global brand presence and overall marketing strategy. Reporting to the Head of Global Events, this role serves as a key leader in the planning and execution of a diverse portfolio of events, driving projects from concept through completion.

The ideal candidate will possess a proven track record of successfully managing all aspects of event planning and execution, while coordinating across multiple stakeholders, vendors, and business partners. Although some components will be executed through external vendors, this individual is ultimately responsible for ensuring every event is delivered with excellence, accuracy, and attention to detail, on time and within scope.

We are looking for a highly organized, proactive professional. Success in this role requires exceptional relationship-building skills, the ability to manage expectations, solve problems creatively, and collaborate effectively with stakeholders at all levels of the organization. The successful candidate will demonstrate sound judgment, confidence, diplomacy, and the ability to provide strong leadership while maintaining a customer-focused and team-oriented approach.

Primary duties will include:

• Source event venues and send out RFPs
• Request and review hotel/venue and vendor contracts
• Put together meeting specifications
• Review BEOS
• Work with vendors (production, signage, transportation, décor, etc.)
• Work with the StoneX Graphic Design Team on event branding and signage
• Speaker management
• Agenda management
• Create name badges, table tents and other meeting materials, as needed
• Review and test registration site (in Cvent)
• Review copy, as needed, for accuracy
• Ensure StoneX events are current on the company website
• Collaborate with Event Marketing and Central Marketing Teams, as needed
• Maintains prompt and regular attendance
• Serve as back-up for virtual events, when needed
• This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.

To land this role you will need:

• Requires at least 3-5 years of related experience
• Has knowledge of commonly-used concepts, practices, and procedures within the meetings industry
• Strong problem solving, negotiation, and interpersonal skills
• Robust attention to the details
• Ability to utilize computer software, including MS Word, Excel, Outlook and PowerPoint

What makes you stand out:

• Experience with Cvent
• Experience proofreading
• Experience with Microsoft Dynamics

Education / Certification Requirements:

• Bachelor’s degree or equivalent degree and work experience

Working Environment:

• 4 days per week onsite, 1 day per week remote
• Ability to work independently with minimal supervision while maintaining a collaborative, team-oriented approach
• Ability to sit, stand, and/or walk for 8 hrs/day 
• The ability to lift up to 30 pounds
• This position will travel up to 30-35%