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Event Planner Assistant Jobs in Park Ridge, IL (NOW HIRING)

Setup Winks

Events Assistant

Chicago, IL

You will work closely with our Event Managers to coordinate logistics, liaise with vendors, and handle on-site event support. Key Responsibilities * Assist in planning, organizing, and executing ...

Alphabe Insight Inc

Events Assistant

Chicago, IL · On-site

$45K - $49K/yr

We are seeking a motivated and organized Events Assistant to support the planning and execution of ... Skill development in event planning, coordination, and operations * Collaborative and professional ...

Alphabe Insight Inc

Events Assistant

Chicago, IL

$45K - $49K/yr

We are seeking a motivated and organized Events Assistant to support the planning and execution of ... Skill development in event planning, coordination, and operations * Collaborative and professional ...

Rate

Event Coordinator

Chicago, IL · Hybrid

Direct the planning/execution of timelines and logistics for each event * Creation of marketing ... How can this event be cooler, more fun or unique? * Assist with onsite activation for large ...

Midtown Athletic Club

Assistant F&B Manager

Chicago, IL

$70K - $80K/yr

Organization and execution of large parties and events in collaboration with our Event Planner Financials: * Assist in the management of budgeting, inventory, accounting, payroll, and other financial ...

MidTown Athletic Club

Assistant F&B Manager

Chicago, IL · On-site

$70K - $80K/yr

Organization and execution of large parties and events in collaboration with our Event Planner Financials: * Assist in the management of budgeting, inventory, accounting, payroll, and other financial ...

TCA Professional Services

Assistant F&B Manager

Chicago, IL · On-site

$70K - $80K/yr

Organization and execution of large parties and events in collaboration with our Event Planner Financials: * Assist in the management of budgeting, inventory, accounting, payroll, and other financial ...

Junction Events

Event Promotions Assistant

Chicago, IL · On-site

$51K - $61K/yr

... to assist with our promotional campaigns. This position will be the key point of contact for ... Previous experience as an event manager/planner is an asset. * Knowledge and understanding of ...

Junction Events

Event Promotions Assistant

Chicago, IL · On-site

$51K - $61K/yr

... to assist with our promotional campaigns. This position will be the key point of contact for ... Previous experience as an event manager/planner is an asset. * Knowledge and understanding of ...

First Batch

Event Manager

Chicago, IL · On-site

$80K/yr

Manage all aspects of the event planning process, including confirming details with vendors etc ... Attend quarterly tastings and assist with client questions as well as service of the event.

Paylocity

Internal Events Manager

Schaumburg, IL · On-site

Oversee internal event planning, execution, and follow-up. Manage the end-to-end process from ... * Assist the Sr. Manager with incentive program planning including qualification criteria ...

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How much do event planner assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for event planner assistant in Park Ridge, IL is $20.27, according to ZipRecruiter salary data. Most workers in this role earn between $16.30 and $23.17 per hour, depending on experience, location, and employer.

What Does an Event Planner Assistant Do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an Event Planner Assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by Event Planner Assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What are Event Planner Assistants?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

More about Event Planner Assistant jobs
What are the most commonly searched types of Event Planner jobs in Park Ridge, IL? The most popular types of Event Planner jobs in Park Ridge, IL are:
What job categories do people searching Event Planner Assistant jobs in Park Ridge, IL look for? The top searched job categories for Event Planner Assistant jobs in Park Ridge, IL are:
What cities near Park Ridge, IL are hiring for Event Planner Assistant jobs? Cities near Park Ridge, IL with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you
Sr. Events Planner II (Hybrid)

Sr. Events Planner II (Hybrid)

American Medical Association

Chicago, IL

$61.80K - $82.03K/yr

Other

Posted 8 days ago

Job description

Sr. Events Planner II (Hybrid)

Chicago, IL

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

At AMA, our mission to improve the health of the nation starts with our people. We foster an inclusive, people-first culture where every employee is empowered to perform at their best. Together, we advance meaningful change in health care and the communities we serve.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a Sr. Events Planner II (Hybrid) on our Corporate Services team. This is a hybrid position reporting into our Chicago, IL office, requiring 3 days a week in the office.

This position will manage and supervise AMA sponsored meetings and provide meeting services support to AMA units in planning and coordinating ancillary meetings. Responsible for end-to-end meeting and conference management for short and long-term planning, utilizing standard processes and procedures and serving as on-site liaison with hotel and stakeholders for assigned events.


RESPONSIBILITIES:

Meeting Event Management
  • Coordinate and manage exhibit booth requirements
  • Coordinate and manage internal and external meetings and events in-person, virtually and hybrid
  • Develop timelines and help advise on resource availability for current and incoming projects to provide input on feasibility
  • Responsible for coordinating logistics and other workshop/meeting-related requirements, which includes overseeing and implementing safety, security and emergency protocols across all assigned meetings.
  • Selects sites, negotiate rates, and execute contracts
  • Serve as a liaison for the Group with internal stakeholders including finance and legal
  • Build and maintain relationships with hotels and vendor suppliers
  • Responsible for tracking the budget and guiding the BU on budget development. Reconcile pre/post show reports and post-event billing and ensure timely payments. Assist with chargebacks and financial reporting related to event platforms
  • Support sustainability initiatives in event planning and vendor selection
  • Assess repeat meetings and recommend innovative meeting approaches
CVENT Event Management
  • Create event pages
  • Monitor and generate reports
  • Provide online and onsite registration support for events and helping the department, including but not limited to processing meeting registrations and payments

May include other responsibilities as assigned


REQUIREMENTS:

1. Associate's degree required, bachelor's degree preferred
2. Minimum 5+ years' experience in meeting-related field: registration, and planning required
3. Certified meeting planner (CMP) preferred. CVENT certification preferred
4. Excellent time management skills - works well under pressure able to respond quickly and calmly to last minute changes
5. Ability to supervise temporary staff at meetings
6. Excellent interpersonal and communication skills both verbal and written to interact with staff at all levels with mutual respect; demonstrated ability to handle complaints and problems in a congenial, efficient, service-oriented manner
7. Strong planning and organization skills to meet deadlines and handle different stages of multiple meetings simultaneously
8. Excellent computer skills and proficiency with Microsoft Office, Windows 10, Teams and Zoom and some experience in registration and meetings management related software packages
9. Experience managing budget required
10. Demonstrated experience with vendor management and rate negotiations
11. Familiarity with nonprofit sectors and health care industry preferred
12. Some travel required
13. Some evening and weekend work required

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.


This role is an exempt position, and the salary range for this position is $61,800-$82,025. This is the lowest to highest salary we believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be determined by a variety of factors including but not limited to business consideration and geographical location, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in an incentive plan. To learn more about the American Medical Association's benefits offerings, please click here.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION

American Medical Association logo

About American Medical Association

Sourced by ZipRecruiter

Founded in 1847, the American Medical Association (AMA) is the largest and only national association that convenes 190+ state and specialty medical societies and other critical stakeholders. Throughout history, the AMA has always followed its mission: to promote the art and science of medicine and the betterment of public health. As the physicians’ powerful ally in patient care, the AMA delivers on this mission by representing physicians with a unified voice in courts and legislative bodies across the nation, removing obstacles that interfere with patient care, leading the charge to prevent chronic disease and confront public health crises, and driving the future of medicine to tackle the biggest challenges in health care and training the leaders of tomorrow.

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

Chicago, IL, US

Year founded

1847

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