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Event Planner Assistant Jobs in Mobile, AL (NOW HIRING)

AEG

Event & Operations Coordinator

Mobile, AL · On-site

Coordinate event logistics from planning through post-event wrap-up. * Complete post-event ... Running pre-game operational meetings with staff and interns. * Assist with: * Shots on Net ...

OWA

Sales Mgr - Event Center

Foley, AL

Participate in event planning meetings and communicate client expectations * Assist with on-site event management when necessary * Ensure exceptional guest experiences from inquiry through event ...

Leigh and Co.

Wedding Coordinator

Mobile, AL · On-site

$275 - $325/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

OWA

Sales Mgr - Event Center

Foley, AL · On-site

Participate in event planning meetings and communicate client expectations * Assist with on-site event management when necessary * Ensure exceptional guest experiences from inquiry through event ...

AEG

Event Manager | Full-Time | Regions Arena

Mobile, AL · On-site

$45K - $60K/yr

... advance planning stages through the end of the event and provide professional client services ... * Assist in the preparation of building to meet the requirements of upcoming events/shows ...

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Event Planner Assistant information

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How much do event planner assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for event planner assistant in Mobile, AL is $17.55, according to ZipRecruiter salary data. Most workers in this role earn between $14.13 and $20.10 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
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What are the most commonly searched types of Event Planner jobs in Mobile, AL?

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Event Planner Assistant jobs near you

Event & Operations Coordinator

AEG

Mobile, AL • On-site

Part-time

Posted 29 days ago

Job description

Position: Event & Operations Coordinator - Zawyer Sports Mobile
Job Summary
The Event Manager / Operations Manager is responsible for planning, coordinating, and executing all event and game day operations while ensuring exceptional guest experiences, operational efficiency, and organizational excellence. This position oversees event logistics, building readiness, staffing, internship programs, vendor coordination, and operational planning for all Mobile market events. The role works collaboratively with all departments to ensure successful execution of games, community events, corporate functions, and special events.
Key Responsibilities:
Event Operations
  • Supervise the day-to-day event and operational activities.
  • Develop, implement, and improve operational processes and procedures to maximize efficiency and consistency.
  • Oversee all game day and event setup and breakdown activities.
  • Ensure all event spaces are prepared according to event specifications and timelines.
  • Conduct pre-event facility walkthroughs to verify readiness and presentation standards.
  • Lead and facilitate pre-event/game day staff meetings.
  • Serve as the primary operations contact during events and resolve operational issues in real time.
  • Develop event timelines, production schedules, and operational checklists for all events.
  • Coordinate event logistics from planning through post-event wrap-up.
  • Complete post-event evaluations and identify opportunities for continuous improvement.

Game Day Operations
  • Oversee game day setup and breakdown, including but not limited to:
    • Installing banners, signage, sponsor activations, and promotional displays.
    • Preparing 50/50 raffle equipment.
    • Ensuring DASH auction items are organized and available for pickup.
    • Confirming all electronic equipment is fully charged, operational, and event-ready.
    • Walking the venue before doors open to verify all operational areas meet organizational standards.
    • Running pre-game operational meetings with staff and interns.
  • Assist with:
    • Shots on Net promotions
    • Live Auctions
    • Post-game autograph sessions
    • Fan engagement activations
    • Premium hospitality and VIP experiences

DASH Program Management
  • Oversee all aspects of the DASH Program, including:
    • Creating and managing online raffles and auctions
    • Coordinating player autograph sessions
    • Contacting auction winners
    • Shipping merchandise
    • Preparing auction and raffle items for pickup
    • Tracking inventory and reporting results

Event Planning & Coordination
  • Plan and coordinate Season Ticket Member events, sponsor activations, community events, youth programs, and organizational functions.
  • Coordinate operational needs with Marketing, Ticket Sales, Corporate Partnerships, Merchandise, Food & Beverage, Security, Facilities, and Guest Services.
  • Coordinate staffing plans and operational coverage for all events.

Leadership & Staff Management
  • Supervise interns and game day employees.
  • Manage the Internship Program, including:
    • Recruiting and interviewing candidates
    • Hiring and onboarding interns
    • Scheduling office hours and game day assignments
    • Assigning projects and operational responsibilities
    • Providing coaching, mentorship, and performance feedback
  • Assist in recruiting, training, scheduling, and supervising part-time event staff.
  • Foster a positive, team-oriented work environment focused on accountability and customer service.

Vendor & Facility Management
  • Maintain relationships with venue partners to ensure open line of communication.
  • Send venue event details in a timely manner to ensure the venue has all upcoming event requirements.

Budget & Financial Responsibilities
  • Monitor event expenses and identify cost-saving opportunities.
  • Negotiate pricing with vendors when appropriate.
  • Track operational spending and recommend efficiency improvements.

Communication & Reporting
  • Communicate operational updates and project status to senior leadership.
  • Prepare operational reports and post-event summaries.
  • Collaborate across departments to ensure organizational goals are achieved.
  • Maintain accurate event documentation, schedules, and operational records.

Additional Responsibilities
  • Perform additional duties and special projects as assigned.

Qualifications
  • Bachelor's degree in Sports Management, Event Management, Operations Management, Business Administration, or a related field (or equivalent work experience).
  • Minimum of 2+ years of experience in event operations, venue management, sports operations, or a related field preferred.
  • Strong leadership and team management skills.
  • Excellent organizational, planning, and project management abilities.
  • Outstanding written and verbal communication skills.
  • Ability to prioritize multiple projects in a fast-paced environment.
  • Strong problem-solving and decision-making skills.
  • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Ability to lift up to 50 pounds and perform physical event setup duties.
  • Valid driver's license with a clean driving record.
  • Ability to work evenings, weekends, holidays, and extended hours as required by the event schedule.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
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About AEG

Sourced by ZipRecruiter

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Saint Louis, MO, US

Year founded

1992

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