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Event Operations Assistant Jobs in Wisconsin (NOW HIRING)

Harris Golf Cars

Operations Assistant

Sturtevant, WI · On-site

$20 - $22/hr

... operations, handling customer interactions, and supporting our sales and service teams ... Balance daily cash drawer * Assist with company events (Monthly lunchins, birthday celebrations ...

New

Limitless East Marketing

Event Staff

Madison, WI

$42K - $45K/yr

Responsibilities * Assist with event setup, coordination, and breakdown * Welcome and guide attendees in a professional and courteous manner * Support on-site operations to ensure events run smoothly

Alphabe Insight Inc

Event Staff

Madison, WI · On-site

$42K - $45K/yr

Responsibilities * Assist with event setup, coordination, and breakdown * Welcome and guide attendees in a professional and courteous manner * Support on-site operations to ensure events run smoothly

Road America

Programs Coordinator

Plymouth, WI · On-site

... event activations * Assist with social media updates, event promotion, and reporting Required Qualifications * 2-5 years of experience in event coordination, operations, or program management

Alphabe Insight Inc

Events Assistant

Milwaukee, WI · On-site

Maintain event timelines, checklists, and documentation * Provide on-site support during events to ensure smooth operations * Assist in preparing materials, presentations, and event reports * Monitor ...

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Event Operations Assistant information

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.

What are the most commonly searched types of Event Operations jobs in Wisconsin?

The most popular types of Event Operations jobs in Wisconsin are:

What cities in Wisconsin are hiring for Event Operations Assistant jobs?

Cities in Wisconsin with the most Event Operations Assistant job openings:

Event Operations Assistant jobs near you

Operations Assistant

Harris Golf Cars

Sturtevant, WI • On-site

$20 - $22/hr

Part-time

Posted 3 days ago

New

Job description

Summary:

We are looking for a detail-oriented and customer-focused professional to join our Sturtevant team. This role is primarily responsible for office administration, along with ensuring smooth day to day operations, handling customer interactions, and supporting our sales and service teams.

Responsibilities:
  • Answer phone calls, transfer callers to proper department or location as needed.
  • Greeting customers to the office, ensure they relate to the correct personnel.
  • Monitor the ordering of office, break room, safety supplies as well as other general maintenance items.
  • Managing incoming and outgoing mail.
  • File and organize invoices and other location paperwork.
  • Record customer payments in operating system correctly and timely.
  • Review weekly AR report to ensure prompt collection of payments.
  • Receive and confirm all small package inventory items per company process.
  • Packing and shipping small package inventory items as needed.
  • Assist with maintaining our fleet of trucks and trailers, following all DOT regulations
  • Help in the delivery of unit inventory as needed, which will include the printing of bar codes and confirming receipt to order confirmation.
  • Balance daily cash drawer
  • Assist with company events (Monthly lunchins, birthday celebrations, etc.).
  • Aid with accounts payable and accounts receivable, including coding of invoices and payment collections.
  • Support the location and companies Parts Departments, Service Departments, and Sales Departments.
  • Other responsibilities as assigned.
    • Requirements:
  • High school diploma or GED needed; experience in office setting preferred.
  • Proficient in Microsoft Office Suite; experience with cash drawer transactions preferred.
  • Proficient in prioritizing and managing multiple tasks.
  • Capable of working both with various team members as well as independently.
  • Able to collaborate with team members in a positive and professional manner.
  • Excellent communication skills and a willingness to go the extra mile to meet our customers’ needs.
  • Able to work in a busy work environment that may at times require enhanced multitasking and selfprioritization.
  • High attention to details.
  • Must be able to lift up to 75 pounds.

    • Physical Demands: While performing the job duties, the employee will be frequently required to use their hands, reach, stoop, kneel, crouch, stand, walk, sit, talk and hear. The employee must be able to lift and/or move up to 85lbs.

    Job type: Part-time, nonexempt

    Reports to: Branch and Sales Manager

    Pay: $18.00- $20.00

    Expected hours: 9:00-2:30PM, Monday through Friday

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