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Event Operations Assistant Jobs in Pennsylvania (NOW HIRING)

Popcorn for the People

Event Associate

Philadelphia, PA · On-site

$17/hr

... * Assist with merchandise sales and inventory management during events. * Promote products and encourage customer participation and purchases. Point of Sale (POS) Operations * Operate the Point of ...

DealerFLEX

Event Parking Cashier

Philadelphia, PA · On-site

$14 - $15/hr

Answer guest questions regarding parking, event access, and lot locations * Maintain accurate cash ... concerns * Assist with directing vehicles when needed to help maintain efficient lot operations

DealerFLEX

Event Parking Supervisor

Philadelphia, PA · On-site

$20 - $21/hr

... * Assist with lot setup, signage placement, and operational readiness before events * Provide ... leadership and support to the parking team throughout the event Qualifications * Previous ...

Robert Half

Project Assistant

Philadelphia, PA · On-site

$19 - $20/hr

We are looking for a dependable Project Assistant to support event operations for a university environment located in the Greater Philadelphia Region. This contract position is well suited for ...

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Event Operations Assistant information

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.
What are the most commonly searched types of Event Operations jobs in Pennsylvania? The most popular types of Event Operations jobs in Pennsylvania are:
What cities in Pennsylvania are hiring for Event Operations Assistant jobs? Cities in Pennsylvania with the most Event Operations Assistant job openings:
Event Operations Assistant jobs near you
Infographic showing various Event Operations Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Events Assistant (Seasonal, Part-time)

Pittsburgh Botanic Garden

Oakdale, PA • On-site

$15/hr

Part-time

Re-posted 18 days ago

Job description

Job Type
Part-time, Temporary
Description
As part of the Garden's growing team, the Events Assistant assists guests who come to the Garden for private events, community events, and internal Garden events to ensure an overall positive experience.
Essential Job Functions:
  • Ensure event suites and spaces are prepared and in working order prior to each event.
  • Ensure all pre-event procedures are followed per the event checklist.
  • Direct vendors to their assigned space and assist as needed.
  • Assist with Final Touches service as needed (games, cookie table set up, etc.)
  • Greet guests in a friendly, attentive way.
  • Assist Events Manager/Coordinator with wedding ceremonies, execution of event timeline, and other duties as assigned.
  • Follow safety procedures to reduce risk during events. Events Assistant may be required to intervene in various situations for the safety of guests.
  • Check out vendors at the end of the evening to ensure the cleanliness of the facility and catering kitchen.
  • Secure Garden after events-ensure property is not damaged and is left in good condition by vendors and clients; close and lock gates and doors around the Garden.
  • Prepare end-of-shift reports using the checklist and report on the overall event experience.
  • Perform other duties as assigned to support Garden operations.

Requirements
  • High school diploma or equivalent is required.
  • Previous experience in customer service is strongly preferred; experience in event operations is a plus.
  • Ability to communicate clearly and tactfully with a pleasant demeanor.
  • Must have high attention to detail.
  • Demonstrated skills in collaboration and creative problem-solving.
  • Must be able to complete assigned tasks in a fast-paced environment with little supervision.
  • Must be able to lift and carry up to 25 pounds periodically.
  • Must be able to stand for extended periods of time.
  • Must have a valid driver's license.
  • RAMP Certified or willing and able to become certified.
  • Must be willing to obtain background clearances (Child Abuse Clearance; PA State Police Background Check; FBI Fingerprint Background Check)

Work Conditions
  • Typically, this position is scheduled 15-25 hours per workweek and includes weekend and evening hours possibly as late as midnight. Seasonal workers may receive hours through the end of December.
  • Flexible hours will be required for Garden-related functions.
  • Activities include movements such as bending, reaching, walking, and lifting and carrying supplies.
  • This position works indoors and outdoors in all weather conditions.

Salary Description
$15.00/hour

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